YOTA Holiday Classic - PDF document

1 YOTA Holiday Classic M EET A NNOUNCEM
YOTA Holiday Classic M EET A NNOUNCEMENT About the Championship Date: November 20 th – 22 nd , 2020 Location: Goldsboro Family YMCA 1105 Parkway Drive Goldsboro, NC 27534 Entry Deadline: 11:59 PM on Tuesday, November 10, 2020 Hosted by: YMCA of the Triangle Ar ea Swim Team (YOTA) Meet Director: Jerry Foley Jerry.Foley@ymcatriangle.org Web Site: YOTASwimTeam.org About The Championship 6 Meet Format Waiver 6 Location and Facility 7 Web Site 7 Contact Information 7 Meet Timeline 7 Entry Information 9 Volunteers/Officials/Timers 10 Check - in Procedure 10 Championship Procedures and Operations 10 Awards and Recognition 13 Sp ectators 13 Liability, Safety and Emergency Procedures 14 Directions 15 Lodging 15 Parking YOTA Holiday Classic November 20 th – 22 nd , 20 20 Page 2 CONDITION OF SANCTION As a condition of this sanction, YOTA Swim Team agrees to comply and to enforce all COVID 19 health and safety mandates and guidelines (including face coverings, social distancing, and mass gatherings) of USA Swimming, North Carolina Swimming, the State of North Carolina, local jurisdictions, and the YOTA Swim Team Meet Plan detailed below. Meets conducted in violation of these requirements and safety plans are subject to having the sanction revoked and will not be issued sanctions for future meets during t he COVID 19 sanctioning period. ASSUMPTION OF RISK DISCLAIMER The YOTA Swim Tea m has taken enhanced health and safety measures for athletes, coaches, officials, spectators, and others participating in this meet. You must follow all safety instructions in the following meet sanction. An inherent risk of exposure to COVID - 19 exists in any public place where people are present. COVID - 19 is an extremely contagious disease that can lead to severe illness and death. Senior citizens and those with underlying medi cal conditions are especially vulnerable. By attendi

2 ng this meet, you assume all risks re
ng this meet, you assume all risks related to exposure to COVID - 19. COVID - 19 RELEASE An inherent risk of exposure to COVID - 19 exists in any public place where people are present. COVID - 19 is an extremely contagious disease that can lead to severe illness and death. According to the Centers for Disease Control and Prevention, senior citizens and individuals with underlying medical conditions are especially vulnerable. USA Swimming, Inc., cannot prevent yo u (or your child(ren)) from becoming exposed to, contracting, or spreading COVID - 19 while participating in USA Swimming sanctioned events. It is not possible to prevent the presence of the disease. Therefore, if you choose to participate in a USA Swimming sanctioned event, you may be exposing yourself to and/or increasing your risk of contracting or spreading COVID - 19. BY ATTENDING OR PARTICIPATING IN THIS COMPETITION, YOU V OLUNTARILY ASSUME ALL RISKS ASSOCIATED WITH EXPOSURE TO COVID - 19 AND FOREVER RELEAS E AND HOLD HARMLESS USA SWIMMING AND [THE LSC] AND EACH OF THEIR OFFICERS, DIREC TORS, AGENTS, EMPLOYEES OR OTHER REPRESENTATIVES FROM ANY LIABILITY OR CLAIMS INCLUDING FOR PERSONAL INJURIES, DEATH, DISEASE OR PROPERTY LOSSES, OR ANY OTHER LOSS, INCLUDING B UT NOT LIMITED TO CLAIMS OF NEGLIGENCE AND GIVE UP ANY CLAIMS YOU MAY HAVE TO SE EK DAMAGES, WHETHER KNOWN OR UNKNOWN, FORESEEN OR UNFORESEEN, IN CONNECTION THEREWITH. YOTA Holiday Classic November 20 th – 22 nd , 20 20 Page 3 YOTA Swim Team COVID 19 MEET PLAN FACE COVERINGS All meet participants – coaches, officials, administrators, and athletes (between events) must complete a COVID Scree ning, wear face coverings, and comply with mandated social distancing and mass gathering rules. LOCAL PROTOCOLS Meet personnel for each session are as follows: Six (6) additional Meet Marshals (YOTA Parents): Three (3) individuals will be on deck and re sp onsible for maintaining four (4) swimmers pe r lane for all warmup/warm - down

3 and to help maintain social distancing
and to help maintain social distancing on deck. The other individuals will b e responsible for maintaining s ocial distancing in the stadium. Meet Marshals must be in position 15 min utes before the start of warmups and work through the entire session. Nine (9) Timers (YOTA Parents): One timer per lane with a button and watch and one (1) backup timer. Timers should not enter the pool deck until five minutes prior to the start of the se ssion (not the warmup). One (1) Announcer (YOTA Parent): Act as Clerk of Course to announce when swimmers should be entering the pool deck. Announcer s hould not enter the pool deck until five minutes prior to the start of the session (not the warmup). Add itional p ersonnel for each session are as follows (All personal MUST wear masks at all times with lifeguards on stand as the exception): ● Two (2) Lifegua rds ● Approximately Twenty - Five (25) Coaches Maximum number of o fficials for each session are as follows: ● One (1) Meet Ref ● One (1) Deck Ref ● One (1) C hief Judge ● O ne (1) Starter ● One (1) AO ● Six ( 6 ) Stroke and Turn The day before the meet, know officials who are coming to check OTS for certifications or ask officials to send Deck Pass Screenshot. Officials meet ing will happen via Zoom Thursday, November 19 th , 2020. At 8pm. YOTA Holiday Classic November 20 th – 22 nd , 20 20 Page 4 Communicate positions and responsibilities electronically; report to position 10 minutes before the session. Instruct officials to bring a mask, headset, and a writing utensil. Conduct coaches meeting electronically before arrival or send pertinent information the day before. This will total (49 ) Meet personal and approximately (32 ) swimmers ( 4 heats ) - Athletes in the ready area located on the competition pool deck. According to th e Executiv e Order for Phase 2 operations, Goldsboro is allowed to have ( 64 ) swimmers (4 swimmer per lane)

4 in the main pool at any time , an ad
in the main pool at any time , an additional 4 swimmers per lane in the therap y pool (24swimmers), plus an additional 33 per thousand sq ft on deck (145) This le aves plenty of capacity for coaching, staff, swimmers, and meet personal. Stadium seating allows for 142 individuals and is w here athletes will remain while not swimming i n the pool. (Based on 33 individual per 1000sq ft.) • 175 swimmers max per session (32 allowed in the deck staging area at a time and the remaining athletes will be in the stadium seating) • 88 swimmers max per warmup session (64 in the mai n pool and 24 in the therapy pool) These numbers will be adjusted to reflect the latest capacity a llowed by the Governor’s Executive Order in effect at the time of the meet. *The pool area will be cleared and completely sanitized by lifeguards within 30 minutes of the start of warm - ups. LOCKER ROOMS/CHANGING Athletes must arrive and depart in their s uits. Locker room access will be restricted. On - deck restrooms will be available and monitored by meet marshals" Locker rooms are for restroom use only and must not be used for changing or showering. Deck changing is prohibited. Restrooms will be monito red by meet marshals. ENTRY & EXIT PROCEDURES and ATHLETE SEATING Swimmers will enter the building through the rea r or patio entrance s and proceed to their designated spot in the bleacher and pool area . Swimmers will place their bags on the designated mar ked spot in the bleachers . NO CHAIRS ON THE Competition POOL DECK. SWIMMERS SHOULD ONLY BE ON THE POOL DECK TO prep are to SWIM , warming up or warming down or waiting to talk with their coach in the designated area. YOTA Holiday Classic November 20 th – 22 nd , 20 20 Page 5 SWIMMER LIMITATIONS AND PROTOCOLS A max imum of four (4) Swimmers per lane for all warmups. Swimmers who are not in the pool swimming, in an event, must stay in their designated spots and wear face coverings. Wh

5 en not swimming, swimmers will be seated
en not swimming, swimmers will be seated in the stadium. Swimmers wil l be lined up f or their race on the deck in the ready area - the designated waiting areas on deck. After their swim, swimmers will exit the pool and wait in the designated coaching area or move to the warm down area. * Review facility diagram . When not in the water, athl etes are expected to wear a mask at all times, including when walking to and from an event and/or warm - up lanes. They may remove masks for swimming but must don them again once they exit the water. Additionally, athletes are expected to maintain proper d istancing at all times. Swimmers should leave the upstairs bleachers to swim with their mask on and a Ziploc bag to put in while the y swim, and a towel , parka or jacket if they would like. Only swimmers racing/preparing to race/or warming down, and essenti al personnel are allowed on deck or in th e stadium area . SPECTATOR LIMITATIONS There will be no spectators in the facility during the meet. There will be a live stream of the meet available. Parents will be able to view the meet via YOTA Swim Te am’s Fa cebook Live. Restrooms for parents/adults can be found in the main lobby. Athletes, coaches, and officials have on - deck restrooms. Parents should plan to pick up their swimmer in the upper parking lot and field. (Please see facility overhead view to loca te that.) PARENTAL ACCESS FOR SAFE SPORT Parents needing access to their athlete during the meet in a closed - deck environment can contact their children directly via cellphone and arrange to meet them outside the facility . Should par ents be unable to con tact their child directly, they should see the Meet Marshal located in the bleachers , lobby, or pool deck. In the case of an emergency, please call and/or text Jerry Foley (570 - 412 - 1458). HEALTH SCREENING Ingress to the facility requires health screening questions and/or a temperature check before entering in accordance with C

6 DC and local health department recommen
DC and local health department recommendation. Coaches and meet marshals will perform t he screenings at the rear and patio entrance s . YOTA Holiday Classic November 20 th – 22 nd , 20 20 Page 6 A BOUT T HE C HAMPIONSHIP T his meet is a sanct ioned, closed, inter - association championship YMCA meet. This meet and all participants will adhere to the Rules that Govern YMCA Competitive Sports and the Swimming Addendum to the Rules that Govern YMCA Competi tive Sports. USA Swimming technical rules w ill be followed. The meet is YMCA sanctioned and approved by the NC LSC of USA Swimming. YMCA Sanction number: XXXXXXXXXXX USA - S/ NC LSC Approval number: NC 20165AP USA - S/ NC LSC Time Trial Approval number: NC 20165APTT M EET F ORMAT W AIVER The meet will be cond ucted in accordance with USA Swimming rules except as noted herein. USA Swimming/YMCA dual - certified officials will supervise the conduct of the competition. For those partici pants on a dual member (YMCA and USA Swimming) team, this will be a USA Swimming Approved meet. Swimmers’ USA Swimming ID numbers must be submitted as a part of the team’s meet entries for NTV and reportable times. 1. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or lock er rooms. 2. Deck changes are prohibited. Changing into or out of swimsuits other than in locker rooms or other designated areas is prohibited. 3. The competition w ill consist of all timed finals sessions. Friday session is 13 & Over with two events and one eve nt for 12 and under . Saturday and Sunday will have 3 sessions each with 12 & under , 13 - 14, and 15 & Over respectively. 4. All events will be pre - seeded . There are no penalties for not scratching. 5. For the 400 & 200IM, 500 & 1000Fr we ask coaches to scratc h 24hours in advanced if the swimmer is not competing. Swimmers will be seeded otherwise and will count towards the event limit.

7 6. For the 400 IM, 500fr and 1000f
6. For the 400 IM, 500fr and 1000fr Heats will be swum fastest to sl owest alternating girls and boys. 7. We will use the 8 lan e deep water for all sessions. 8. We will have a virtual officials’ meeting Thursday evening at 8:00 pm . YOTA Holiday Classic November 20 th – 22 nd , 20 20 Page 7 L OCATION AND F ACILITY Location: Goldsboro Family YMCA 1105 Parkway Dr, Goldsboro, NC, 27534 Phone Number: (919) 778 - 85 57 Raymond A. Bryan Pool, Goldsboro Family YMCA, 1105 Parkway Dr., Goldsboro, NC. An 8 - lane 25 - yard pool with non - turbulent lane lines, Colorado Timing System and scoreboard, and custom parago n starting blocks. Lanes are seven feet wide and the dept. at the starting end is 12 feet, and at the turn end 4 ½ feet. A separate 8 - lane 25 - yard pool is available for continuous warm - ups. Ample spectator and swimmer seating is available. The competit ion course has not been certified in accordance with 104.2.2C(4 ). Plenty of parking available in the YMCA parking lot. No deck changing is allowed. W EB S ITE Meet Information can be found at: YOTASwimTeam.org Online Meet Results: Meet results will be available on Meet Mobile C ONTACT I NFORMATION Meet Director: Jerr y Foley jerry.foley@ymcatriangle.org Entry Chairperson: John Newell John.Newell@ymcatriangle. org Meet Referee: Betsy Wisniewski betsydw@gmail.com Administrati ve Official: Clay Wisniewski Admin Referee: Derek Speerschneider Assistant Admin Referee: Lea d CJ: Safety Director: M EET T IMELINE Friday: Sessions 1 Warm Up 1: 3:45 - 5:15pm Meet Start: 5:15pm Saturday and Sunday: Session 2, 5 Warm Up: 7:00 a.m. Meet Start: 8:15 a.m. YOTA Holiday Classic November 20 th – 22 nd , 20 20 Page 8 Session 3, 6 Warm Up: 11:15 p.m. Meet Start: 12:45 p

8 .m. Session 4, 7 Warm Up: 3:45 - 5
.m. Session 4, 7 Warm Up: 3:45 - 5:15 p.m. Meet Start: 5:15 p.m. The session start times may be adjusted based on entries and cleaning schedules. Final times will be communicated within 24 hou rs after the entry deadline. Warm ups will be split into two equally timed s essions with assigned lanes for each team. Eligibility Athlete Each participant must be a member of a local YMCA for a minimum of 90 days prior to the meet and must have a full privilege annual membership at that YMCA to be eligible. Athletes may have only represented their YMCA in competition for a period of at least 90 days prior to the first day of the meet. All teams participating in this meet must have completed the annual YMCA Team registration, accessible through www.ymcaswimminganddiving.org . Athletes wit h a Disability The YOTA Swim Team welcomes all swimmers with disabilities as described in the USA Swimming Rules and Regulations, Article 105, to participate in our meets. Coaches entering swimmers with disabilities that require any accommodations are re quired to provide advance notice in writing to the Meet Director by the entry deadline accompanying their meet en try file, including the need for any personal assistants required and/or registered service animals. Failure to provide advance notice may lim it the YOTA Swim Team’s ability to accommodate all requests. Coach All coaches must be currently registered throu gh the YMCA Online Team and Coach Registration system and must demonstrate current certifications in the following safety courses in order to b e permitted on deck at a YMCA Sanctioned Championship Meet: YOTA Holiday Classic November 20 th – 22 nd , 20 20 Page 9 *If a Lifeguard or YASA certification is used, the coach must also complete the Red Cross Safety Training for Swim Coaches online course and show proof. Coaches must show their current YMCA coach credential, found on their TeamUnify OnDeck app. The executive director of ea

9 ch participating YMCA must sign t he att
ch participating YMCA must sign t he attached Declaration Form, stating that all coaches representing his/her YMCA hold current certifications in the above courses ( SEE ATTACHED D ECLARATION FORM ) E NTRY I NFORMATION ENTRY LIMITS : Swimmers may swim a maximum of three (3) individual events p er day and six (6) total individual events for the meet . Time Trial events count toward the daily maximum. Swimmers who qualify can swim a maximum number of events per day except for the distance events in which they must meet those qualifying times. For example, if a swimmer qualifies for one event, he/she can swim five bonus events, (2 events - 4 bonus, etc…). ENTRY FEES : $10.00 per individual event $10.00 per time trial event $10.00 per swimmer Facility fee $3.00 per swimmer athlete surcharge ENTRY PROCEDURE : 1. All entries MUST be submitted in HYTEK format. NO HANDWRITTEN, FAX, OR PHONE ENTRIES WILL BE ACCEPTED. 2. Please enter best short course yards times for all events where the swimmer betters the short - course qualifying standard. F or those athletes meeting the long - course standard, please enter at the short - course qualifying time . HYTEK entry files should be emailed as attachments to John.Newell@ymcatriangle.org . The entry deadl ine is 11:59 PM on Tuesday, November 10 , 20 20 . Late entries will be accepted only at the discretion of the First Aid BLS or Professional CPR (Only first year of a two year certification is recognized by Y - USA) Safety Training for Swim Coaches OR Lifeguard OR YASA* Child/Athlete Protection Training Principles of YMCA Competitive Swimming and Diving YOTA Holiday Classic November 20 th – 22 nd , 20 20 Page 10 Meet Manager. The following materials MUST accompany all entry packages (regardless of entry method): a. Hard - copy of team entries b. Financial Summary sh eet c. Check for entry fees payable to YOTA Swim Team **Mail all

10 information directly to** YOTA Swim T
information directly to** YOTA Swim Team Attn: John Newell 801 Corporate Center Drive, Suite 200 Raleigh, NC 27607 Email: John.Newell@ymca triangle.org Phone: (919) 582 - 9341 V OLUNTEERS /O FFICIALS /T IMERS OFFICIALS : The YMCA of the Triangle Area Swim Team welcomes the participation of parent volunteers who are currently certified as USA Swimming or YMCA Swimming Stroke and Turn Judges. If any of your parents would be interested i n helping with the meet, please contact Betsy Wisniewski directly. C HECK - IN P ROCEDURE The events listed below will be reseeded 24hours prior to the event . C oach es should scratch via text message to the meet director 24 hours in advanced ; all swimmers entered will be seeded unless scratched . 400 yd. IM & 200 yd. IM, 1000 yd. Freestyle , 500 yd. Freestyle C HAMPIONSHIP P ROCEDURES AND O PERATIONS CHAMPIONSHIP COMMITTEE: There will be a compromise of the Meet Director, Meet R eferee, and Safety Director for this meet, as well as a separate coach and athlete from the host team. OFFICIALS: There will be a need for officials. The YMCA of the Triangle Area Swim Team welcomes and encourages anyone willing to volunteer to contact B etsy Wisniewski , Meet Referee, by email prior to the meet or sign in once you arrive at the meet. All officials on deck must be registered and certified with either USA Swimming or YMCA Swimming and will be required to show proof of such to the meet refere e by displaying their registration card or be prepared to show their Deck Pass virtual membership card upon request. A YOTA Holiday Classic November 20 th – 22 nd , 20 20 Page 11 certification card showing the official’s level of certification must also be presented. Any off icial’s assistance will be greatly apprec iated and will help to ensure a great meet for the swimmers. RULES : The meet will run under YMCA Rules that Govern Competitive Sports, Swimming Addendum to the YMCA Rules that Govern Competitive

11 Sports, USA - S Tech nical Rules. TEC
Sports, USA - S Tech nical Rules. TECHNICAL SUIT BAN for 12&Us : Per USA Swimming Rule 102.8.1F , 12 & under athletes may not compete in Technical Suits at this meet. A Technical Suit is one that has the following components: ● Any male or female suit with bonded or taped seams regardless of fabric or silhouette; or ● Any male or female suit with woven fabric extending to the knee or mid - thigh regardless of the seam type MEET FORMAT : The competition will consist of seven (7) timed finals sessions. One (1) session on Friday afternoon, three (3) sessions Saturday and Sund ay with 12 & Unders then 13 & Over s , then 15 & Overs. EVENT SEEDING : Events will be seeded s lowest to fastest, except for the following events: 400 IM, 500 Free, and 1000 Free which will run fastest to slowest alternating female and male. The Meet Refer ee/Administrative Official reserves the right to combine heats as needed. DECLARED FALSE START : An athlete may also withdraw from a heat or swim - off by electing to take a declared false start. Such declaration must be made known to the Deck Referee before the heat or swim off is announced. For this meet, a declared false start will count as an event swim for the athlete . TIME TRIALS : Time Trials will be offered after Sessions 1 and 4 (15 - Over) on Friday and Saturday for 13 and Over athletes only attemptin g to achieve standards needed for NCS Age Group Championships, YMCA National Championships, or the NCS 18 & Under Championship. There will also be Time Trials (if time allows) offered after Sessions 2 and 5 on Saturday and Sunday only. Time trials will be contested for individual events offered during the meet. Time trial entry fee is $10 per event. Athletes entered in time trials must be entered in the meet. Any time trials will be included in the total allowable amount of events for the meet based on USA Swimming Rules. All USA Swimming rules apply to time trials. Time trials of 400 yards or more a re at the discretion of

12 the Meet Referee and Meet Director.
the Meet Referee and Meet Director. There will be a sign - up genius for coaches to use to register for time trials. WARM - UP SAFETY PROCED URES : Teams will be assigned lanes for each session warm - up. During designated warm up sessions , athletes may enter the competition pool YOTA Holiday Classic November 20 th – 22 nd , 20 20 Page 12 from the starting end or turn end. There is a MAXIMUM of four ( 4 ) swimmers allowed in each lane. Athletes are expected to use a three - point entry in which they sit on the side of the pool then slide into the pool gently, with one hand on the wall. Athletes should allow six feet between each swimmer to maintain social distancing. The exception is during specific warm up per iods when sprint lanes are designated for practicing racing starts. STARTS : 'Fly - over' st arts will be used at this meet. All swimmers (except for Backstroke starts) should remain in the water at the completion of their race until the next heat has begun. PROTEST PROCEDURE: Protests may only be initiated by a person with standing, that is, a coach or YMCA supervisor whose team is competing in the meet. The Championship committee will arbitrate protests, eligibility issues, safety rules and other issues Pro tests against the judgment decisions of starters, stroke, turn, place and relay take - off judges can only be considered by the Referee and the Referee’s decisions will be final USA - S Rule 102.23). CONDUCT AND RESTRICTIONS: The Meet Referee reserves the ri ght to dismiss any swimmer, coach and/or spectator from the competition due to inappropri ate conduct ● Deck access is limited to only registered and approved coaches, swimmers, and working officials. ● Deck changes are prohibited . Except where the venue facili ties require otherwise, changing into or out of swimsuits other than in locker rooms or o ther designated areas is not appropriate and is prohibited. The USA Swimming Rulebook defines Deck Change as: Changing,

13 in whole or in part, into or out of a s
in whole or in part, into or out of a swimsui t (excluding a drag suit) in an area other than a permanent or temporary locker room, bat hroom, changing room or other space designated for changing purposes while at a practice, competition, or other pool - related activity.” This includes slipping off th e top of a one - piece performance suit to place on an alternate bikini top immediately fol lowing a race. ● Glass is not permitted on deck. ● The use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. ● Massage tables are not permitted. ● Individuals are responsible for the security of their personal belongings and are encou raged not to bring valuables to the meet venue and not to leave items unattended. ● Swimmers are not permitted in the spe ctator stands ● Shaving is not permitted in any areas of the facility. ● Any swimmer entered in the meet must be certified by a USA Swimming or YMCA member - coach as being proficient in performing a racing start or must start each race from within the water wi thout the use of a backstroke ledge. When YOTA Holiday Classic November 20 th – 22 nd , 20 20 Page 13 unaccompanied by a member - c oach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement. It is also the responsibility of the swimmer or the swimmer’s g uardian to request assignment from the Meet Director to a USA Swimming member coach attending the meet if a coach from the swimmer’s team is unable to attend. • Unless approved in writing in advance of the competition by the Program and Events Committee Chai r or designee, operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, spectator areas, and open ceiling locker rooms) any time athletes, coaches, officials, and/or spectators are present. A WARDS AND R ECOGNITION SCORING: Individual Even

14 ts 1 st – 16 th per event 20
ts 1 st – 16 th per event 20 - 17 - 16 - 15 - 14 - 13 - 12 - 11 - 9 - 7 - 6 - 5 - 4 - 3 - 2 - 1 AWARDS: There will be no awards allocated at this meet. RECOGNITIONS: There will be no special recognitions at this meet. S PECTATORS ADMISSION FEE: There wi ll be no spectators allowed in the faci lity. HEAT SHEETS/PROGRAMS : Heat sheets will be available on as a PDF only. CONCESSION STAND : There will be no concessions during this meet. ATHLETE APPAREL : There will be no athlete apparel sold at this meet. CONDU CT AND RESTRICTIONS : ● No Flash Photography at the start of competition races. ● No personal chairs are allowed in the spectator area ● Parents are responsible for the conduct of their children. Children are not allowed to roam the facility unattended. ● The us e of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. ● Spectators are not permitted on deck unless volunteering for the meet. ● No smoking, drugs, or alcohol are permitted in the swimmi ng complex. ● No outsi de food will be permitted in the facility ● Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officia ls and/or spectators are present. YOTA Holiday Classic November 20 th – 22 nd , 20 20 Page 14 L IABILITY , S AFETY AND E MERGENCY P ROCEDURES MAAPP: All applicable adults participating in or associated with the meet acknowledge that they are subject to the provisions of the USA Swimming Minor Athlete Abuse Protection P olicy (“MA APP”), and that they understand that compliance with the MAAPP policy is a condition of participation in the conduct of this competition. INSURANCE: Each Association participating in this meet must have insurance coverage for representative(s) in cluding leadership

15 and participants who will be in attenda
and participants who will be in attendance for the period of the meet. The Declaration Form in Appendix 3 must be signed by each association participating in the meet. LIABILITY LIMITS : ● In granting of the USA - S/NCS a pproval, it is under stood and agreed that USA Swimming and North Carolina Swimming shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the meet. ● In granting of the YMCA Sa nction, it is unders tood and agreed that YMCA of the USA shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the meet. IMAGE RELEASE: All participants agree to be filmed and photographed by t he host club approved photographer(s) and videographers and to allow the right to use names and pictures before, during, or after the meet such as in public psych sheets, heat sheets, and results or featured on the host club or NCS website or social media or in public broadcast of the event via television or webcast. Parents and guardians of minor swimmers who do not wish their swimmers to participate in interviews or have individual pictures feature d on any media should inform their team’s head coach and t he Meet Director prior to the meet. EMERGENCIES: The facility personnel will handle all emergencies at the meet. These individuals will provide CPR and first aid as needed and will ensure that indi viduals with serious injuries are transported immediately to the nearest hospital for further treatment. Defibrillators will be on site. Any coach, athlete or official who recognizes an emergency situation should immediately inform the facility’s person nel and then make sure the vicinity of the emergency is cl ear for the emergency personnel to do their job. UNACCOMPANIED ATHLETE: Each athlete must have a certified coach responsible for him/her while on the pool deck. The coach of the athlete must autho rize in writing

16 a coach from another team to represent
a coach from another team to represent the ir team and be responsible for the swimmer(s). CONCUSSION AWARENESS : This meet will follow the YMCA of USA Concussion procedure. Anyone who observes or has knowledge of a potential head injury shou ld YOTA Holiday Classic November 20 th – 22 nd , 20 20 Page 15 immediately notify lifeguards and/or hired medical pers onnel. Once the injury report is completed, the lifeguard and/or hired medical personnel will notify the Event Staff, the athlete’s coaching staff, and the Meet Director. If a head injury occurs, th e action plan below will be followed: 1. Athlete is removed i mmediately from participation by the Meet Director 2. Athletes must be evaluated by a licensed healthcare professional experienced in identifying and treating concussions. In addition, the athlete mus t be in compliance with the laws that are in effect within the jurisdiction where the meet is held. 3. The coaching staff will inform the athlete’s parents or guardians about the possible concussion and give or send them the fact sheet on concussion. 4. The ath lete will not be allowed back to warm - up or compete until a healthcare professional, experienced in evaluating concussions determines that the athlete is symptom - free and is OK to return to participation. LIGHTNING POLICY: The National Lightning Safety In stitute, National Athletic Trainers Association, American College of Emergency Physicians, USA Swimming, and YMCA of the USA all recommend or require closing an indoor pool during an electrical storm. This policy will be followed at the meet. EVACUATION PROCEDURE: In the event of emergency which endangers all o f the lives in the facility, evacuation to a safe location will commence using the Emergency Action Plan currently in place at the Triangle Aquatic Center. D IRECTIONS From US 70 E: Take exit 350 for US - 70 E toward Goldsboro, Merge onto US - 117N/US - 117 ALT N / US - 13 N/ US - 70 E via the ramp to Kinston/G

17 reenville, take Spence Ave. exit toward
reenville, take Spence Ave. exit toward Best Rd., Turn left onto N Spence Ave., Turn right onto N Park Dr., Turn left onto Parkway Dr., Destination on your left. L ODGING It is up to the teams attending the meet to secure their own lodging in the Goldsboro Area. We do not have a preferred hotel for this championship meet. P ARKING Parking will be allowed in the parking lot in front and to side of the Goldsboro YMCA. YOTA Holiday Classic November 20 th – 22 nd , 20 20 Page 16 APPENDIX 1: Order of Events Girls Friday PM B oys 1 13 & Over 400 Individual Medley 2 3 12 & Under 200 Individual Medley 4 5 13 & Over 1000 Free style 6 Girls Saturday AM Boys 7 12 & Under 200 Freestyle 8 9 12 & Under 100 Breaststroke 10 11 12 & Under 100 Backstroke 12 13 12 & Under 50 Butterf ly 14 15 12 & Under 50 Freestyle 16 Girls Saturday Mid - Day Boys 17 13 & Over 200 Freestyle 18 19 13 & Over 100 Breaststroke 20 21 13 & Over 100 Backstroke 22 23 13 & Over 200 Butterfly 24 25 13 & Over 50 Freestyle 26 27 13 & Over 500 Freestyle 28 Girls Saturday PM Boys 29 15 & Over 200 Freestyle 30 31 15 & Over 100 Breaststroke 32 33 15 & Over 100 Backstroke 34 35 15 & Over 200 Butterfly 36 37 15 & Over 50 Freestyle 38 39 15 & Over 500 Freestyle 40 YOTA Holiday Classic November 20 th – 22 nd , 20 20 Page 17 Girls Sunday AM Boys 41 12 & Under 1 00 Freestyle 42 43 12 & Under 50 Breaststroke 44 45 12 & Under 50 Backstroke 46 47 12 & Under 100 Butterfly 48 49 12 & Under 100 Individual Medley 50 Girls Sunday Mid - Day Boys 51 13 & Over 100 Freestyle 52 53 13 & Over 200 Breaststroke 54 55 13 & Over 200 Backstroke 56 57 13 & Over 100 Butterfly 58 59 13 & Over 200 Individual Medley 60 Girls Sunday PM Boys 61 15 & Over 100 Fre

18 estyle 62 63 15 & Over 200 Breasts
estyle 62 63 15 & Over 200 Breaststroke 64 65 15 & Over 200 Backstroke 66 67 15 & Over 100 Butterfly 68 69 15 & Ove r 200 Individual Medley 70 Individuals must achieve time standards to swim these events. 12 and U - 200IM, 13&O - 400IM, 13&0 - 1000fr, 13 - 14 500fr and 15&0 500fr YOTA Holiday Classic November 20 th – 22 nd , 20 20 Page 18 APPENDIX 2: Time Standards Holiday Classic Time Standards – tentative * Women SCY Men SCY 12 & Under 13 - 14 15 & Over Event 15 & Over 13 - 14 12 & Under 33.99 29.99 26.99 50 Freestyle 24.99 27.99 32.99 1:13.99 1:05.99 56.99 100 Freestyle 52.99 1:00.99 1:10.99 2:41.99 2:22.99 2:01.99 200 Freestyle 1:54.99 2:12.99 2:35.99 7:09.99 5:50.99 5: 22.99 500 Freestyle 5:00.99 5:31.99 6:57.99 N/A 12:01.99 11:18.99 1000 Freestyle 10:30.99 11:26.99 N/A 35.99 N/A N/A 50 Backstroke N/A N/A 35.99 1:18.99 1:09.99 1:04.99 100 Backstroke 1:00.99 1:05.99 1:18.99 N/A 2:29.99 2:19.99 200 Backstroke 2:11.99 2 :21.99 N/A 39.99 N/A N/A 50 Breaststroke N/A N/A 39.99 1:27.99 1:22.99 1:16.99 100 Breaststroke 1:10.99 1:16.99 1:27.99 N/A 2:51.99 2:43.99 200 Breaststroke 2:35.99 2:43.99 N/A 34.99 N/A N/A 50 Butterfly N/A N/A 34.99 1:17.99 1:08.99 1:03.99 100 Butte rfly 59.99 1:04.99 1:17.99 N/A 2:30.99 2:24.99 200 Butterfly 2:16.99 2:23.99 N/A 1:18.99 N/A N/A 100 Individual Medley N/A N/A 1:18.99 2:47.99 2:27.99 2:18.99 200 Individual Medley 2:10.99 2:19.99 2:47.99 N/A 5:15.99 4:45.99 400 Individual Medley 4:29. 99 4:52.99 N/A *Meet director reserve the right to adjust time standards, events or entries, as to achieve the maximum number of swimmers allowed per session. YOTA Holiday Classic November 20 th – 22 nd , 20 20 Page 19 APPENDIX 3 : YMCA S

19 anctioned Meet Declaration Form (Note:
anctioned Meet Declaration Form (Note: Return signed Declaration form to the meet director – BEFORE THE START OF THE MEET!!! ) Participating YMCA : _________________________________________________ YMCA Address: __________________________________________________ Meet Name : YOTA Holiday Classic Meet Date(s): November 20 th – 22 th , 20 20 Meet Host: YMCA of the Triangle Area Swim Team Meet Location: Goldsboro YMCA - 1105 Parkway Dr, Goldsboro, NC 27534 We the undersigned attest to the following: SWIMMERS - All swimmers representing the YMCA above are full privilege members of the YMCA and meet the eligibility requirements. COACHES - All coaches representing the YMC A above hold current certifications in CPR, First Aid, Coaches Safety Training and Principles of YMCA Competitive Swimming a nd Diving. INSURANCE - Our Association now has insurance coverage for representative(s) including leadership and participants who w ill be in attendance at the Holiday Classic for the period of the meet and return to our Association. (We suggest you invest igate trip insurance). I hereby certify that YMCA has a minimum of $1,000,000/$2,000,000 in liability insurance that covers our coac hes and swimmers during their participation in the Holiday Capital Classic. RELEASE - In consideration of your accepting th is entry, I hereby, for myself, heirs, executor and administrators, waive and release any and all right and claim for damages I may have against the YMCA of the USA, YMCA of the Triangle Area Swim Team, their agents, representatives or assigns, and the Tri angle Aquatic Center for any and all injuries which may be suffered by participants at Holiday Classic. Furthermore, we understand that the YMCA of the USA and YMCA of the Triangle Area Swim Team are not responsible for any intended or unintended conseque nces related to removing an athlete from competition for a head injury. This includ

20 es, but is not limited to, any financial
es, but is not limited to, any financial reimburs ement associated with such removal. ____________________________ ________________________________ Name and Sig nature of Head Coach ____________________________ ________________________________ Name and Signature of YMCA Executive Director or Designee YOTA Holiday Classic November 20 th – 22 nd , 20 20 Page 20 Entry Summary Sheet Total # of Swimmers Swimmer Surcharge NCS Travel fee Total Surcharge Fee To tal # of Entries Event Entry Fee Total Event Fees TOTAL ENTRY FEES Individual Events $10.00 $3.00 $10.00 Relay Events N/A N/A N/A No Relays Total Waiver of Liability The YMCA of the USA (Upper Southeast Region), the Greater YMCA Sunb elt Swimming Association, the YMCA of the Triangle Area, Inc., USA Swimming, Inc., North Carolina Swimming, Inc., and the Triangle Aquatic Center shall be held free and harmless from any and all liabilities or claims for damages arising by reason of injuri es to anyone during the conduct of this event. Signature of Head Coach: Phone Number: Club Code: Club Name: Club Address: Head Coach: Make all checks payable to YOTA Swim Team. All entries are due by 11:59 PM on Tuesday, November 10 , 20 20 . Team Manager Entry files may be emailed to John Newell at John.Newell@YMCATriangle.org . By the entry deadline, you must have submitted your entries in Hy - Tek Team Manager format via email or hard disk, along with this summary sheet, a check for your team’s entry fees, and a hardcopy of your entries. It is highly recommended that you use either FedEx or UPS to send in your entries since those services provide tracking services. Plea se send all entries, forms, and fees to: YOTA Swim Team Attn: John Newell 801 Corporate Center Drive S uite 200 Raleigh, NC 276