Name of Policy Policy on Joint Cotutelle and Double Ba

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Name of Policy Policy on Joint (Cotutelle) and Double Badged Doctoral Enrolment Description of Policy This Policy provides the framework for the establishment and management o f J oint (Cotutelle) and Double -B adged doctoral enrolments at ACU. Policy applies to University wide Specific ( outline location, campus, organisational unit etc.) ______________________________________________________ Staff Only Students Only Staff and Students Policy Status New Policy Revision of Existing Policy Description of Revision Approval Authority Academic Board Governing Authority Academic Board Responsible Officer Deputy Vice Chancellor, Research Approval Date 7 May 2014 Effective Date 7 May 2014 Date of Last Revision Date of Policy Review * (3 years) * Unless otherwise indicated, this policy will still apply beyond the review date. Related Policies, Procedures, Guidelines and Local Protocols Research and Professional Doctoral Degree R egulations Academic Honesty P olicy Academic R egulations Statute 10 Student Conduct and Discipline Falsification of Documentation Students Policy and Procedures on Educational Partnerships Protocol in relation to Joint Awards between ACU and Other Institutions Attachment E Academic Board 7 May 2014
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22 Table of Contents 1. Background Information and Purpose ................................ ................................ ... 23 2. Policy Statement ................................ ................................ ................................ ....... 23 3. Policy Scope ................................ ................................ ................................ ............. 23 4. Definitions ................................ ................................ ................................ ................. 23 5. Application of Policy ................................ ................................ ................................ 24 6. Roles and Responsibilities ................................ ................................ ...................... 26
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23 1. Background Information and Purpose Joint d octoral and double badged enrolment provides ACU’s doctoral students with an opportunity to conduct research with well regarded overseas institution . This provide ACU students with an opportunity to broaden their research exposure and to improve their future employment prospects. These arrangements also allow ACU researchers to develop and to strengthen valuable research collaborations internationally and to conduct research with highly talented research students from overseas. Normally , j oint doctoral and double badged enrolment will occur where ACU researchers have existing collaborations overseas, or where such an enrolment is likely to result in a strategic research development for ACU. 2. Policy Statement This Policy provides the frame work for the establishment and management of Joint (Cotutelle) and Double Badged doctoral enrolments at ACU. 3. Policy Scope This policy applies to all research doctoral degrees at ACU. 4. Definitions The following definitions have specific meaning in this Polic y. Other terms used are consistent with the ACU Glossary of Terms Jo rol he ul aneo ro ent re ea h ral de ee at CU d an overseas U er he an date re ar e the h mi ed u der the ul of ea h tu on. E ns tut on ally awa ds te ur h re gn is he t en ol ent d re ords e e f the o si Either ACU or the other institution is appointed as the Lead institution. Cotutelle is the French word commonly used to describe joint research degree enrolment. Double Badged Enrolment is the simultaneous enrolment in a research doctoral degree at ACU and another University. The candidate prepares one thesis which is examined under the rules of the nominated administering or Lead institution. One testamur is awarded which bears the cres ts of both universities. Double Badged Enrolment is used where collaborating universities are not able to use Joint Enrolment. Either ACU or the other institution is appointed as the Lead Institution Lead ion he in tu on e mi at on ed for the pur es f at equ en or he ard of the e.
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24 5. Application of Policy 5.1. Agreement and Approvals 5.1.1. A in Doctoral En lm ent or a ubl Bad ed En rol ent ent (Agreement) ,endorsed by the Office of General Counsel, mus e sign ed oth parti be fore comm en men of the doctoral an did ate (student) 5.1.2. he ree ent wi ll utl in e a l in it ut onal o ig at an d requ em en for e en rolled student inc lu din he ag reed e min at on requirements 5.1.3. The Associate Dean Research (ADR) of the relevant ACU Faculty must be satisfied that the Agreement will align with the strategic research aims of the Faculty and that the facilities and levels of support are appropriate at both institutions to conduct the research being proposed. 5.1.4. Students must satisfy the doctoral entry requirements of both ACU and the partner institution. 5.1.5. tudents enrolled under a Joint Doctoral and Double adged greement will be of d emonstrated exceptional ability and capacity to conduct high quality research as shown b y their academic track record and/or research track record. 5.1.6. upervision arrangements acceptable to the Faculty ADR must be in place in both institutions. The Associate Dean Research of the respective ACU Faculty must verify that these arrangements are in place in both institutions, that they will provide appropriate levels of support to the student, and that arrangeme nts are in place to ensure appropriate communication between the supervisory teams and between supervi sory teams and the student. 5.1.7. The Agreement will make clear the roles and responsibilities of the supervisors with respect to reading and commenting on variou s portions of the draft thesis. 5.1.8. The Agreement should stipulate the nature of the examinat ion proces s (reports, viva etc ), potential examiners, and the processes for the appointment of examiners 5.1.9. Once approved by the Executive Dean of the Faculty , the Agreement must be forwarded to the Manager, Graduate Research, who will manage the enrolment process . In the case of Agreements with overseas institutions, a copy must also be forwarded to the Associate Director, International Relationships and Partnerships 5.2. Candidature 5.2.1. tudents must satisfy the requirements of both Institutions in relation to enrolment, progression of candidature, intellectual property agreements a nd ethics clearances. General consensus on these processes and milestones
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25 must be obtained prior to the commencement of research and must be reflected in the in Doctoral and ubl Bad ed En ol ent ent . 5.2.2. Wherever possible, the processes of both institutions should be aligned to avoid unnecessary duplication and repetition of hurdles and other requirements for students. The Dean of Research at ACU will have discretion in ensuring the alig nment of these processes for ACU students. 5.2.3. The student will spend at least one year (either continuously or in blocks of time) at the second institution. 5.2.4. he student will have opportunities to work with and access all the appropriate research equipment and infrastructure in both institutions in order to satisfy degree requirements 5.2.5. Agreement by both insti tutions that the student is making insufficient academic progress may result in the student being issued with a show cause. 5.2.6. Normally, students will only pa y fees at their home institution. 5.2.7. Unless otherwise specified, the candidate will meet all incidental fees and charges, health cover, travel and associated costs, and personal expenses. 5.3. Thesis Submission and Examination 5.3.1. The candidate will prepare one thesis which will a) for Joint (Cotutelle) Doctoral Enrolment, be subjected to the examination processes and procedures of each institution . Where there are differences in the examination process and procedures these should be detailed in th Agreement, con sistent with section 5.1.8 ; or b) for ouble Badged Doctoral E nrolment be examined under the rules of the Lead institution. 5.3.2. Students must provide ACU with the thesis in English . All translation costs unless otherwise agreed will be borne by the student. 5.3.3. The Lead institution will manage the examination process and provide full reports and results to the second institution. Unless otherwise agreed, ACU must receive all examiners reports in English. The Associate Dean Research of the Faculty will ensure that co mmunication occurs between supervisors in finalising any revisions or modifications to the thesis as may be required by external examiners. 5.3.4. A decision by one University not to award the degree does not preclude the other University from awarding the degre e. In that instance, the name of the non awarding institution will not appear on the testamur (Double badged Degree) .
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26 6. Roles and Responsibilities 6.1.1. The relevant ssociate ean esearch provides Faculty oversight during the development of the Agreement, at admission and in ensuring that candidature milestones are properly assessed.