ACE – The Important Points Going Forward - PowerPoint Presentation

Slide1

ACE – The Important Points Going Forward

Cindy Allen – NCBFAA Educational Institute Director

Agenda

ACE – A History & Background

Roll Out Schedule

ACE – How and What Can Be Filed?

Differences in ACS and ACE

Points to Remember

New CBP Documents

What’s Up Next?

Other Concerns

ACE- A History

Automated Commercial Environment

What is the TSN and Why it is Important

History

Pre 9/11

After 9/11

Participants

Developments

Changing Face of TSN

The Different “ACE’s”

CBP ACE System

ACE: Portal

ACE: E-Truck Manifest

ACE: Processing System

Different Development Teams

Entry Summary and Account Revenue

Release

Multi-Modal Manifest

Accounts / Legal Policy

What Can Be Filed?

Entry Types 01 and 11 can now be processed in ACE 

Except for the following:

Must be scheduled for a statement

No Lacey data

No FDA or DOT data can be included if the cargo was released under one of the border release systems (BRASS, FAST, Rail Line Release)

RLF is not included in the initial deployment, testing being completed now

Future ACE Releases

M1 – Vessel & Rail Manifest

M2 – Air Manifest

ESAR A2.3

“03” Entry Types

All Entry Types

Release

All OGA’s and ITDS

Reconciliation, Export, Drawback, E-Bond

Differences in ACS & ACE:

Documents Required

New Mind Set by Brokers

New Process Separates Statement & Docs Required

Daily Statement now serves several purposes

Docs Required

Payment

Checks and Balances Internally

ABI Message Sent Separately

Up to 30 Days After Release, 5 Days to Respond

Document Transmittal Sheet

Receive Message Sent by CBP

Similar to RLF Docs Required Message

Training Needs

Fundamental change in flow of entries

Differences in ACS & ACE:

Census Warnings

Filer may enter preemptive Census Warning Override code at the transmission of the ACE Entry Summary

Census Warnings will:

No longer require the submission of paper Entry Summary documentation

Automatically generate an Entry Summary Reject Status

Filer may correct entry summary data by retransmitting

Census Warning Override codes can be transmitted via ABI

Differences in ACS and ACE:

Entry Summary Rejects

No More “Pink Reject Sheets”

CBP users will trigger outbound ABI reject messages

Filers have two business days to respond

Paper responses can be accompanied by a reject template downloadable from CBP.gov

See Entry Summary Business Process Document

ACE rejects will be utilized in conjunction with an ACS reject to inactivate an ACE Entry Summary

Declarations in ACE Portal

Blanket declarations can be created in ACE to support both ACS and ACE entry summaries and can be viewed nationally by CBP

Type of Declarations

Affidavit of Manufacturer

Importer Certifying Statement

North American Free Trade Agreement (NAFTA) Certificate of Origin

Non-reimbursement Blanket Statement (Anti-Dumping / Countervailing Duty (AD/CVD))

Brokers will need account access to the Importer’s Account, until end of year.

Edit LITE: Still a Concern

Increase in Liability

Instead of up front edit checks – this becomes a post entry audit function for CBP

Broker Internal Review Process

One Entry Summary Transmission

One Step vs. Two Step Process

Software Becomes Critical

Training for Employees

Technical or CATAIR Understanding by Operational Staff

Process Understanding by IT

Decide Your Deployment Schedule

Two Sets of Systems, Two Sets of Process, Two Sets of Headaches

System Determined or Manual Process?

Changes After the Fact?

01 Type Entry Changing to 03 Type Entry

Training Employees for the Overlap

Importer Awareness of the two Systems

Information in ACE Portal

Abilities between the two system

Inconsistencies Between the Two Systems

Interaction

With Clients

Data on ACE Portals

Additional Contact With CBP Directly

With Other Parties – ACE Accounts

Surety Companies

Carriers

Transportation Firms

Warehouse / CFS Locations

With CBP

Much More Comprehensive Picture

Brokers

Importers

Problem Contingency Plans

Work with CBP on Local level to develop plans

NCBFAA is working with HQ level

Once developed share those plans with other NCBFAA member associations

Develop plans internally

Get your IT and Operations people at the same table

Go through the release scope

Develop actions from each perspective

Communication, Communication, Communication, Communication

Business Aspect of Change

This is much more than a system change

We need to look at

Internal Processes

Employee Training

System and Equipment Need

Client Interaction and Education

New CBP Resource

ACE Entry Summary Filing Instructions

Developed at the request of Trade

More robust than the existing CBP Form 7501 instructions

Only pertains to transmitting data elements needed for type 01 and 11 entry summaries

Contains links within the document to more detailed sources of information impacting summary filing

New CBP Resource

Business Rules and Process Document

Internal (CBP) and external (trade) versions addressing processing from each perspective

Process flow and business rules surrounding the ACE entry summary

Should serve to demystify what is occurring systemically in ACE pertaining to entry summary

Provides transparency

What is Coming Next?

Post Summary Correction

No Changes After Time of Release

Analysis of Current Retransmissions

One Step vs. Two Step

Client Visibility via ACE Portal

System Edit, Checks, Stops

Visibility to CBP

Reason Codes

Successive Changes

Importer or Broker Issues

Compliance Measurements Results

What is Coming Next?

Post Summary Correction

Corrective Process

Electronic vs. Manual Process

Recordkeeping Issues – Keeping all versions

Denial by CBP – Affect on Funds Paid

Approval - Refunds of Funds Paid

Training Needs

Employees

Clients

System / Equipment Needs

Additional Capabilities

Tracking / Flagging Abilities

What is Coming Next?

Imaging

Abilities of System

Storage Needs

Training

Linking to Shipments

More Portal Reports

In-Bond Revisions

Regulatory Change

Automation Limitations

Other Concerns

CBP is out of $$$

NCBFAA White Paper

Process Flow Chart

Current TSN – November 5

th

Gathering of Trade Representatives

Prioritization of Functionality

Result will be a Development Plan for CBP

Thank You!

Have a Great Day!

Cindy Allen

NCBFAA Educational Institute Director