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2014 1 State Office of Vital Records
2014 1 State Office of Vital Records

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Slide1

2014

1

State Office of Vital Records

Midwife Information Session

Presented by: Bianca Soto, OVR TrainerSlide2

Statutes & Rules

How to File a Birth Certificate

Basic Workflow

Timeliness

StatisticsRetention

02/19/2014

2

Presentation pointsSlide3

Provide Certified

copies of…

Arizona Birth CertificatesArizona Death Certificates

Arizona Certificates of Birth Resulting in Stillbirth, Fetal Death and Report of Fetal LossProcess Corrections and Amendments to CertificatesRegistration of Vital events occurring in Arizona Encourage Quality and Integrity

PracticesEducation Outreach

3

What is Vital Records?

2013 Births

86,535

2013 Deaths

51,216Slide4

A.R.S. (Statute) Title 36, Chapter 3, Article 1-5

Arizona Administrative Code (A.A.C.) Title 9 , Chapter 19, Article 2-3

4

Statutes & RulesSlide5

02/19/2014

5

A.R.S. 36-333. Birth certificate Registration

A. Within

seven days after a child's birth in this state, a person shall submit to a local registrar, a deputy local registrar or the state registrar, a birth certificate for registration according to rules adopted pursuant to this chapter.Slide6

Licensed Midwives will continue to file birth certificates as they always have by submitting a completed Certificate of Live Birth. The signed worksheet MUST be submitted to the County Vital Records Registrar within

7 days after the birth

in the county in which the birth occurred. Certificate of Live Birth Worksheet (2003 Standard)

Fillable formatPrintable formatInstruction Guide with Definitions (2003 Standard)

6How to File a Birth CertificateSlide7

02/19/2014

7

Basic WorkflowSlide8

Incomplete data

Medical portions

Inconsistent dataMothers gained weight

Prenatal visits Alterations Not acceptable

02/19/2014

8

Data Integrity Slide9

Requirements to Register a Birth

within 7-Day Timeframe

Certificate of Live Birth Worksheet (2003 Standard)If parents are not married, an Acknowledgement of Paternity or Court Ordered Paternity

Requirements for Late Registration (More than 7 Days but less than 1 year)

Certificate of Live Birth Worksheet (2003 Standard)

If parents are not married, an Acknowledgement of Paternity or Court Ordered

Paternity

Medical Record on the Mother

Medical Record on the ChildRequirements for Late Registration

Over 1 Year

Contact the State Office of Vital Records

02/19/2014

9

TimelinessSlide10

A birth record may be

corrected…Submit a Request

Submit a Copy of the Certificate of Live Birth Worksheet No charge

A birth record may be amended…Refer Parent(s) to the nearest Vital Records OfficeCharge applied

10

Corrections and amendmentsSlide11

Electronic Birth Registration System

Certificate of Live Birth Worksheet

11

Take a lookSlide12

12

Statistics

Just a sample…Slide13

A.R.S. 36-333. Birth Certificate Registration Item B,4.

Maintain

a copy of the evidentiary documents used to fill out the birth certificate for 10 years

after the date of submission.Confidentiality – secure documents

13

retentionSlide14

Vital Records Application

Copy of the Certificate of Live Birth Worksheet (2003 Standard)

Participating County Vital Record OfficesOur Contact Information

National Center for Health Statistics InformationCorrection Letter InformationFuture Training Opportunities

14

For your use

By: ellena-manuel
Views: 2
Type: Public

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2014 1 State Office of Vital Records - Description


Midwife Information Session Presented by Bianca Soto OVR Trainer Statutes amp Rules How to File a Birth Certificate Basic Workflow Timeliness Statistics Retention 02192014 2 Presentation points ID: 742918 Download Presentation

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