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3 rd  Global Procurement Conference 3 rd  Global Procurement Conference

3 rd Global Procurement Conference - PowerPoint Presentation

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3 rd Global Procurement Conference - PPT Presentation

Rome 3 July 2018 Central Purchasing in Italy Who is Who in the Italian Public Procurement Ecosystem CSF in Public Procurement and Centralization Collaboration and Competences ID: 805722

public procurement tools purchasing procurement public purchasing tools consip aggregators cpb metropolitana unica services citt

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Slide1

3rd Global Procurement Conference

Rome, 3 July, 2018

“Central Purchasing in Italy”

Slide2

Who is Who in the Italian Public Procurement Ecosystem CSF in Public Procurement and Centralization: Collaboration and CompetencesThe Added Value of a CPB: Metamorphosis and Changing RolesFuture GoalsAgenda

Slide3

Public Spending Optimization through

EPROCUREMENT

Who is Who

The Italian Public Administration in a Snapshot: a Complex

S

cenario

National

Public

Procurement

System

36.000

Contracting Authorities

3.000.000

Suppliers

(99%

MSMEs)

95 Bln €

G&S spending

4.500.000

Contracts

(90% <40k €)

32 CPB’s:

1 National

20 Regional

11 Sub Regional

ca 60 Mln

Population

3.5 Mln

public employees

13

Ministries

20

Regions

110

Provinces

>

8000

Municipalities

94

Universities

> 10000

Schools

>

300

Health Sector

Slide4

Who is Who: The Program for the Rationalization of Public Spending MEF plays a policymaking and coordinating role and defines the Program’s guidelinesConsip analyzes the demand and supply markets, develops purchasing procedures and provides purchasing know-how and consultancy servicesPublic Bodies and Enterprises benefit from the use of the tools provided and cooperate in the identification of quantity and quality requirementsProcurement AggregatorsSupplier’s & Public Body’s Institutional Representatives

Oversight AuthoritiesLaunched with the year 2000 Budget Law with the aim of optimizing public purchases of goods and services and developing procurement models based on new processes and technologiesIntroducing demand aggregation and efficiency (using different procedures such as: Single Supplier Framework Agreements, Framework Agreements, Electronic Marketplaces and Dynamic Purchasing Systems, as entirely digital processes)

Slide5

Who is Who: Consip SpA

Implementation of the “

Program for the rationalization of public spending on G&S

Procurer for individual PAs for specific tenders (Sogei)

P

rocurer for all PAs

(SPC – AGID)

Implementations of Projects for PAs and of tasks assigned by law (register of statutory auditors, EU funds)

CENTRAL PROCUREMENT

VERTICAL PROCUREMENT

OTHER AREAS

FOCUS

Aim

PUBLIC FINANCE TOOL

(impact on

costs

)

EFFICIENCY AND INNOVATION TOOL

(impact on processes)

Slide6

Who is Who Consip: Setting up the National eProcurement Platform

Single supplier FAs

Other types of FAs

eCatalogues

-MEPA

DPS

Above/Below EU Threshold

Below EU threshold

2000

2002 first digital tender

2004

Eprocurement portal www.acquistinretepa.it

Comprehensive set of purchasing tools20102012Above/Below EU Threshold

Slide7

Who is Who Consip: Main Services Provided Coordination and Governance

IT business, e-procurement platformAnalysisPractice

Development

Design, management and program management of tender Conditions

Tender

Documentation

Publication

AwardActivationBids evaluation

Tender strategyPromotion (of activities, CRMContract ManagementExpenditure

Litigation managementDownstream ServicesProcurement ProcessUpstream Services

Greater distinction between upstream/downstream services and procurement servicesEqual attention to activities and services not related to the procurement process

CONSIP’S focus

Slide8

* Source: ISTAT published in April 201895

Who is Who: Expenditure Covered/not Covered by ConsipCovered Uncoverable

Slide9

Who is Who: Consip Main 2017 KPIs

47,4

Bln/€

Covered expenditure

9,6

Bln/€

2,6 Bln/€

Ca. 14% average savings

Managed expenditure:

Total

value of orders

(

ca

60

% goes to SMEs)SavingsNumber of business firms(99% SMEs )

92.400Public Buyers80.300Contracts

700.000

95

Bln/€

Public Spending on Goods and Services

eCatalogue

Items

8,6

Mln

Slide10

What does it foresee?Setting up the procurement aggregators Technical Table, coordinated by the MEF Identification of the Product Categories and thresholds that central and local administrations, regions, local entities and health structures purchase through Consip or the procurement aggregators Allocation of a Fund to finance aggregated purchases (DM MEF 16 Dec. 2015 and DM MEF 20 Dec. 2016)TITLE II –savings and efficiency in public expenditure

chapter I – Rationalization of public expenditere for G&SArt. 9 G&S purchases by the procurement aggregators

DL 66/2014

«urgent measures for competitiveness and social justice»

Who is Who: Procurement Aggregators

DL 66/2014 Art. 9

Slide11

ANAC defines the list* of Procurement Aggregators (32), composed by:1 National CPB: Consip S.p.A.21 Regional CPBs (set up according to financial bill 2007)8 Metropolitan Cities + 2 Provinces (compliant to DPCM 11/11/2014 requirements)

Centralization of Public Purchases: Procurement Aggregators

(*

N

ew list of procurement aggregators defined by ANAC in January 2018

Servizio della Centrale Regionale di Committenza

Stazione Unica Appaltante Calabria

InnovaPuglia S.p.A.

Città metropolitana di Napoli

SO.RE.SA S.p.A.

Direzione Centrale acquisti della Regione Lazio

Città metropolitana di Roma Capitale

Agenzia Regionale

Intercent

-ER

CRAS – Centrale Regionale per gli Acquisti in Sanità

Stazione Unica Appaltante Marche

Centrale Unica di Committenza –

Soggetto Aggregatore Regionale

ARCA S.p.A.

IN.VA.

S.p.A

SCR – Società di Committenza Regione Piemonte S.p.A.

Città metropolitana di Torino

Città metropolitana di Milano

Agenzia per i procedimenti e la vigilanza in materia di contratti pubblici di lavori, servizi e forniture (Bolzano)

Città metropolitana di Genova

Stazione Unica Appaltante Liguria

Regione Toscana - Dir

. Gen. Organizzazione

Settore

Contratti

Città metropolitana di Firenze

Centrale Unica di Committenza regionale

Stazione Unica Appaltante Basilicata

Provincia di Brescia

Servizio regionale Centrale Unica di Committenza del Molise

Stazione Unica Appaltante Abruzzo

Città metropolitana di Bologna

UOC – CRAV di Azienda Zero

Città metropolitana di Catania

Provincia di Vicenza

Agenzia provinciale per gli appalti e i contratti (Trento)

Consip S.p.A.

Slide12

Who is Who in the Italian Public Procurement Ecosystem(Consip, end users, monitoring authorities, procurement aggregators)CSF in Public Procurement and Centralization: Collaboration and CompetencesThe Added Value of a CPB: Metamorphosis and Changing RolesFuture GoalsAgenda

Slide13

New ToolsNew RolesNew Capacities for the entire PP ecosystem!! Centralization and Tools for Aggregated Purchasing in EU Dir. 2014/24

InnovativeChallenging!

Slide14

Art. 37

Centralized purchasing and CPBs

Member States may provide that contracting authorities may acquire supplies and/or services from a central purchasing body offering the

centralized

purchasing activity referred to in point (a) of point (14) of Article 2(1

)…..

Directive

2014/24

Wholesaler: buys, stocks and sellsIntermediary: awards FAs used by other CAsCentralization and Tools for Aggregated Purchasing in EU Dir. 2014/24

Slide15

Art. 37

Aggregation and

Centralization

CAs can manage autonomously procurement of goods and services below 40.000 euro and public works below 150.000 euro,

or

buy through one of the tools made available by central purchasing bodies and procurement aggregators.

For purchases above those values CAs must either use the CPBs and

procurement aggregators

or undergo a qualification process (art.38).Law 50/2016Centralization and Tools for Aggregated Purchasing in the Italian Code

Slide16

CSF and New Challenges in Public ProcurementMulti- Skilled CPB

Multi- Skilled CAs and EOs

Slide17

Set up a

central CPBSet up regional CPBs (network)

Creation of Procurement Aggregators

Qualification of CAs

TREND

Centralize above the threshold, by

aggregating skills

Digitalize below the threshold: by use of ecatalogues and

training2000200820162017CSF in PP: the Evolving Italian Landscape

Slide18

Who is Who in the Italian Public Procurement Ecosystem(Consip, end users, monitoring authorities, procurement aggregators)CSF in Public Procurement and Centralization: Collaboration and CompetencesThe Added Value of a CPB: Metamorphosis and Changing RolesFuture GoalsAgenda

Slide19

Added Value of a CPB: Purchasing Tools and Negotiation Tools available to CAs

Purchasing

tools

Negotiation

tools

Tools that

do not require a renegotiation

during second stage

Single supplier FAs

Other FAs without renegotiation during mini tender

Direct order from the ecatalogues (MEPA)Tools that require to reopen the negotiation1) FAs with renegotiation during mini tender 2) DPS3) Request for quotation from the ecatalogues (MEPA)4) other…..

Slide20

The Added Value of a CPB: Providing for the Most Suitable eProcurement ToolThe adoption of different tools is related to the market (buy and supply side) characteristics

Framework Agreements

Supply side

Buy side

Customised

Standard

Concentrated

Standardized

Fragmented

SpecialisedSingle Supplier FAsDynamicPurchasing SystemMePA

Slide21

Framework Agreements

Consip’s roleSingle Supplier FAsDynamicPurchasing System

MePA

«Awarding

Authority»

«Market

Maker»

Greater autonomy for the buyer

Greater participation of SMEsThe adoption of new eProcurement tools calls for a strategic change in Consip’s role and capacityThe Added Value of a CPB: Changing Role and Metamorphosis

Slide22

Who is Who in the Italian Public Procurement Ecosystem(Consip, end users, monitoring authorities, procurement aggregators)CSF in Public Procurement and Centralization: Collaboration and CompetencesThe Added Value of a CPB: Metamorphosis and Changing RolesFuture GoalsAgenda

Slide23

Goal 1: increase the number of public users. Many public authorities still do not make recourse to Consip, c.a. €38 bln of expenditure escape from Consip’s system.This requires to increase both the value of managed expenditures (orders), leveraging on products availability, and the involvement of public bodies using our initiatives.Goal 2: achieve savings for at least € 9-10 bln during the following 3 year term, through a greater amount of tenders managed by Consip, more frequently, with lower volumes and greater competition (more opportunities for SMEs).This requires continuous change and adaptation in the organization, process and objectives to achieve We already changed recently internal procedures, organization and production standards (i.e. more focus on contract management).Goal 3: guarantee greater transparency, rigorous checks and controlsThis requires working hand in hand with the oversight Authorities.Future Goals: Desiderata….

Slide24

angela.russo@consip.itAngela RussoHead, International Cooperation Projects

Slide25

FacultyMandatory/FacultyMandatoryL. 244/07

PRODUCT CATEGORIES-MANDATORY FOR ALL PAEnergy Fix telephonyVehicle Fuels Mobile telephonyHeating Fuels Lunch

coupons

Gas

Other

product

categories -MANDATORY FOR CENTRAL PA

ICT PRODUCT CATEGORIES “strategic ICT tenders” (Agid 3 year ICT plan)-MANDATORY FOR ALL PA-FOR LOCAL PA: RECOURSE TO PROC AGG IS A PRIORITYOTHER PRODUCT CATEGORIES -PRIORITY FOR LOCAL PA TO USE PROC AGG.-FACULTY FOR LOCAL PA TO USE CONSIPPRODUCT CATEGORIES fixed by law for Proc Aggr (Health, Facility, ecc.)-PRIORITY FOR LOCAL PA TO USE PROC AGG.-FACULTY FOR LOCAL PA TO USE CONSIPWho is Who: Mandatory or Voluntary Regime vs CentralizationLOW VALUE PURCHASES MANDATORY ON THE MEPA FOR EVERYONE(FOR LOCAL PA PRIORITY TO USE THE MEPA OF THE PROC AGG …..IF EXISTING)