Rome 3 July 2018 Central Purchasing in Italy Who is Who in the Italian Public Procurement Ecosystem CSF in Public Procurement and Centralization Collaboration and Competences ID: 805722
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Slide1
3rd Global Procurement Conference
Rome, 3 July, 2018
“Central Purchasing in Italy”
Slide2Who is Who in the Italian Public Procurement Ecosystem CSF in Public Procurement and Centralization: Collaboration and CompetencesThe Added Value of a CPB: Metamorphosis and Changing RolesFuture GoalsAgenda
Slide3Public Spending Optimization through
EPROCUREMENT
Who is Who
The Italian Public Administration in a Snapshot: a Complex
S
cenario
National
Public
Procurement
System
36.000
Contracting Authorities
3.000.000
Suppliers
(99%
MSMEs)
95 Bln €
G&S spending
4.500.000
Contracts
(90% <40k €)
32 CPB’s:
1 National
20 Regional
11 Sub Regional
ca 60 Mln
Population
3.5 Mln
public employees
13
Ministries
20
Regions
110
Provinces
>
8000
Municipalities
94
Universities
> 10000
Schools
>
300
Health Sector
Slide4Who is Who: The Program for the Rationalization of Public Spending MEF plays a policymaking and coordinating role and defines the Program’s guidelinesConsip analyzes the demand and supply markets, develops purchasing procedures and provides purchasing know-how and consultancy servicesPublic Bodies and Enterprises benefit from the use of the tools provided and cooperate in the identification of quantity and quality requirementsProcurement AggregatorsSupplier’s & Public Body’s Institutional Representatives
Oversight AuthoritiesLaunched with the year 2000 Budget Law with the aim of optimizing public purchases of goods and services and developing procurement models based on new processes and technologiesIntroducing demand aggregation and efficiency (using different procedures such as: Single Supplier Framework Agreements, Framework Agreements, Electronic Marketplaces and Dynamic Purchasing Systems, as entirely digital processes)
Slide5Who is Who: Consip SpA
Implementation of the “
Program for the rationalization of public spending on G&S
”
Procurer for individual PAs for specific tenders (Sogei)
P
rocurer for all PAs
(SPC – AGID)
Implementations of Projects for PAs and of tasks assigned by law (register of statutory auditors, EU funds)
CENTRAL PROCUREMENT
VERTICAL PROCUREMENT
OTHER AREAS
FOCUS
Aim
PUBLIC FINANCE TOOL
(impact on
costs
)
EFFICIENCY AND INNOVATION TOOL
(impact on processes)
Slide6Who is Who Consip: Setting up the National eProcurement Platform
Single supplier FAs
Other types of FAs
eCatalogues
-MEPA
DPS
Above/Below EU Threshold
Below EU threshold
2000
2002 first digital tender
2004
Eprocurement portal www.acquistinretepa.it
Comprehensive set of purchasing tools20102012Above/Below EU Threshold
Slide7Who is Who Consip: Main Services Provided Coordination and Governance
IT business, e-procurement platformAnalysisPractice
Development
Design, management and program management of tender Conditions
Tender
Documentation
Publication
AwardActivationBids evaluation
Tender strategyPromotion (of activities, CRMContract ManagementExpenditure
Litigation managementDownstream ServicesProcurement ProcessUpstream Services
Greater distinction between upstream/downstream services and procurement servicesEqual attention to activities and services not related to the procurement process
CONSIP’S focus
Slide8* Source: ISTAT published in April 201895
Who is Who: Expenditure Covered/not Covered by ConsipCovered Uncoverable
Slide9Who is Who: Consip Main 2017 KPIs
47,4
Bln/€
Covered expenditure
9,6
Bln/€
2,6 Bln/€
Ca. 14% average savings
Managed expenditure:
Total
value of orders
(
ca
60
% goes to SMEs)SavingsNumber of business firms(99% SMEs )
92.400Public Buyers80.300Contracts
700.000
95
Bln/€
Public Spending on Goods and Services
eCatalogue
Items
8,6
Mln
Slide10What does it foresee?Setting up the procurement aggregators Technical Table, coordinated by the MEF Identification of the Product Categories and thresholds that central and local administrations, regions, local entities and health structures purchase through Consip or the procurement aggregators Allocation of a Fund to finance aggregated purchases (DM MEF 16 Dec. 2015 and DM MEF 20 Dec. 2016)TITLE II –savings and efficiency in public expenditure
chapter I – Rationalization of public expenditere for G&SArt. 9 G&S purchases by the procurement aggregators
DL 66/2014
«urgent measures for competitiveness and social justice»
Who is Who: Procurement Aggregators
DL 66/2014 Art. 9
Slide11ANAC defines the list* of Procurement Aggregators (32), composed by:1 National CPB: Consip S.p.A.21 Regional CPBs (set up according to financial bill 2007)8 Metropolitan Cities + 2 Provinces (compliant to DPCM 11/11/2014 requirements)
Centralization of Public Purchases: Procurement Aggregators
(*
N
ew list of procurement aggregators defined by ANAC in January 2018
Servizio della Centrale Regionale di Committenza
Stazione Unica Appaltante Calabria
InnovaPuglia S.p.A.
Città metropolitana di Napoli
SO.RE.SA S.p.A.
Direzione Centrale acquisti della Regione Lazio
Città metropolitana di Roma Capitale
Agenzia Regionale
Intercent
-ER
CRAS – Centrale Regionale per gli Acquisti in Sanità
Stazione Unica Appaltante Marche
Centrale Unica di Committenza –
Soggetto Aggregatore Regionale
ARCA S.p.A.
IN.VA.
S.p.A
SCR – Società di Committenza Regione Piemonte S.p.A.
Città metropolitana di Torino
Città metropolitana di Milano
Agenzia per i procedimenti e la vigilanza in materia di contratti pubblici di lavori, servizi e forniture (Bolzano)
Città metropolitana di Genova
Stazione Unica Appaltante Liguria
Regione Toscana - Dir
. Gen. Organizzazione
Settore
Contratti
Città metropolitana di Firenze
Centrale Unica di Committenza regionale
Stazione Unica Appaltante Basilicata
Provincia di Brescia
Servizio regionale Centrale Unica di Committenza del Molise
Stazione Unica Appaltante Abruzzo
Città metropolitana di Bologna
UOC – CRAV di Azienda Zero
Città metropolitana di Catania
Provincia di Vicenza
Agenzia provinciale per gli appalti e i contratti (Trento)
Consip S.p.A.
Slide12Who is Who in the Italian Public Procurement Ecosystem(Consip, end users, monitoring authorities, procurement aggregators)CSF in Public Procurement and Centralization: Collaboration and CompetencesThe Added Value of a CPB: Metamorphosis and Changing RolesFuture GoalsAgenda
Slide13New ToolsNew RolesNew Capacities for the entire PP ecosystem!! Centralization and Tools for Aggregated Purchasing in EU Dir. 2014/24
InnovativeChallenging!
Slide14Art. 37
Centralized purchasing and CPBs
Member States may provide that contracting authorities may acquire supplies and/or services from a central purchasing body offering the
centralized
purchasing activity referred to in point (a) of point (14) of Article 2(1
)…..
Directive
2014/24
Wholesaler: buys, stocks and sellsIntermediary: awards FAs used by other CAsCentralization and Tools for Aggregated Purchasing in EU Dir. 2014/24
Slide15Art. 37
Aggregation and
Centralization
CAs can manage autonomously procurement of goods and services below 40.000 euro and public works below 150.000 euro,
or
buy through one of the tools made available by central purchasing bodies and procurement aggregators.
For purchases above those values CAs must either use the CPBs and
procurement aggregators
or undergo a qualification process (art.38).Law 50/2016Centralization and Tools for Aggregated Purchasing in the Italian Code
Slide16CSF and New Challenges in Public ProcurementMulti- Skilled CPB
Multi- Skilled CAs and EOs
Slide17Set up a
central CPBSet up regional CPBs (network)
Creation of Procurement Aggregators
Qualification of CAs
TREND
Centralize above the threshold, by
aggregating skills
Digitalize below the threshold: by use of ecatalogues and
training2000200820162017CSF in PP: the Evolving Italian Landscape
Slide18Who is Who in the Italian Public Procurement Ecosystem(Consip, end users, monitoring authorities, procurement aggregators)CSF in Public Procurement and Centralization: Collaboration and CompetencesThe Added Value of a CPB: Metamorphosis and Changing RolesFuture GoalsAgenda
Slide19Added Value of a CPB: Purchasing Tools and Negotiation Tools available to CAs
Purchasing
tools
Negotiation
tools
Tools that
do not require a renegotiation
during second stage
Single supplier FAs
Other FAs without renegotiation during mini tender
Direct order from the ecatalogues (MEPA)Tools that require to reopen the negotiation1) FAs with renegotiation during mini tender 2) DPS3) Request for quotation from the ecatalogues (MEPA)4) other…..
Slide20The Added Value of a CPB: Providing for the Most Suitable eProcurement ToolThe adoption of different tools is related to the market (buy and supply side) characteristics
Framework Agreements
Supply side
Buy side
Customised
Standard
Concentrated
Standardized
Fragmented
SpecialisedSingle Supplier FAsDynamicPurchasing SystemMePA
Slide21Framework Agreements
Consip’s roleSingle Supplier FAsDynamicPurchasing System
MePA
«Awarding
Authority»
«Market
Maker»
Greater autonomy for the buyer
Greater participation of SMEsThe adoption of new eProcurement tools calls for a strategic change in Consip’s role and capacityThe Added Value of a CPB: Changing Role and Metamorphosis
Slide22Who is Who in the Italian Public Procurement Ecosystem(Consip, end users, monitoring authorities, procurement aggregators)CSF in Public Procurement and Centralization: Collaboration and CompetencesThe Added Value of a CPB: Metamorphosis and Changing RolesFuture GoalsAgenda
Slide23Goal 1: increase the number of public users. Many public authorities still do not make recourse to Consip, c.a. €38 bln of expenditure escape from Consip’s system.This requires to increase both the value of managed expenditures (orders), leveraging on products availability, and the involvement of public bodies using our initiatives.Goal 2: achieve savings for at least € 9-10 bln during the following 3 year term, through a greater amount of tenders managed by Consip, more frequently, with lower volumes and greater competition (more opportunities for SMEs).This requires continuous change and adaptation in the organization, process and objectives to achieve We already changed recently internal procedures, organization and production standards (i.e. more focus on contract management).Goal 3: guarantee greater transparency, rigorous checks and controlsThis requires working hand in hand with the oversight Authorities.Future Goals: Desiderata….
Slide24angela.russo@consip.itAngela RussoHead, International Cooperation Projects
Slide25FacultyMandatory/FacultyMandatoryL. 244/07
PRODUCT CATEGORIES-MANDATORY FOR ALL PAEnergy Fix telephonyVehicle Fuels Mobile telephonyHeating Fuels Lunch
coupons
Gas
Other
product
categories -MANDATORY FOR CENTRAL PA
ICT PRODUCT CATEGORIES “strategic ICT tenders” (Agid 3 year ICT plan)-MANDATORY FOR ALL PA-FOR LOCAL PA: RECOURSE TO PROC AGG IS A PRIORITYOTHER PRODUCT CATEGORIES -PRIORITY FOR LOCAL PA TO USE PROC AGG.-FACULTY FOR LOCAL PA TO USE CONSIPPRODUCT CATEGORIES fixed by law for Proc Aggr (Health, Facility, ecc.)-PRIORITY FOR LOCAL PA TO USE PROC AGG.-FACULTY FOR LOCAL PA TO USE CONSIPWho is Who: Mandatory or Voluntary Regime vs CentralizationLOW VALUE PURCHASES MANDATORY ON THE MEPA FOR EVERYONE(FOR LOCAL PA PRIORITY TO USE THE MEPA OF THE PROC AGG …..IF EXISTING)