Welcome Saddlebag Creek Ranches 2018 Annual Meeting Agenda Attendance sign in sheet names lot numbers email address Property owners introductions Roll call of directors amp certification of proxies ID: 745772
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2018 Saddlebag Creek Ranches Home Owners Association Annual Meeting
Welcome!Slide2
Saddlebag
Creek
Ranches
– 2018 Annual MeetingAgendaAttendance sign in sheet - name(s), lot number(s), email addressProperty owners introductionsRoll call of directors & certification of proxies – appt. election chair Prior meeting minutes – posted to website 2017 ReviewBoard rolesFinancial reports – provide email address if you request copies, 1 copy hereCommittee accomplishments2018 PrioritiesElection of new officersAdjournmentBoard meeting
Saddlebag
Creek
Ranches
Homeowners’
Association
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Saddlebag
Creek
Ranches
– 2018 Annual MeetingBoard Member RolesAll – meeting participation, decision making, consistent participation!Tom Bardroff – general maintenance, documentation searchesLance & (Patti) Couture – communications, web siteJack Duich – administration, external liaison, governance, roads projectJim Moore – sprinkler maintenance, swale & drainage projectLance Wiegand – bridle trail project(Special thanks to Jessie Duich for accommodating every BOD meeting and the Holiday party at her residence!)
Saddlebag
Creek
Ranches
Homeowners’
Association
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2017 Volunteer accomplishments
Sprinkler repairs of entrance islands
Updated Homeowners contact list, structured communication process, web page enhancements
(minutes, comments, and association documents) Roadway lifespan analysis & repaving quotations Bridle trail clearing Swales & drainage repair analysis & quotations 6 estoppel letters (property sales)Slide9
Maintenance of community assets [repair/restoration]Roadways – continue to monitor5-6 year residual lifespan anticipated.
HOA dues adjusted to accommodate projected cost
Storm Water Drainage system renovation
Engineering firm analysis conducted & paid ($1500 in 2017)
Contract initiated with PE for project oversight (George F. Young, Inc. for $3,275) Bridal path (east side) Need Lot 7 easement to eliminate dead-end or leave as is. Contract further clearance if easement granted. HOA would cover recording cost.Continue to maintain trail along High Oaks Trail2018 PrioritiesSlide10
Maintenance of community assets [repair/restoration]Beautification (entrance)
Bid received to replant injured plants & replace mulch with live ground cover.
Remove palm trees & replace with? (sabal palms)
Oak tree trimming
Roadway facing horse fencing repair / upkeep (homeowners responsibility)Unofficial communication encouraging repair of missing, broken, sagging fencing.Will send violation notices if improvements not made.Need association feedback on mandating repainting / refinishingMaintenance of web site and communication processIdentify a replacement for Patti Couture or contract PattiAssign Communication process to board member2018 PrioritiesSlide11
Pavement LifeCycle Cost Analysis Slide12
Bridle Trail Update
Successful Bridle Trail Neighborhood Work Day
October 7, 2017
About 25 neighbors participatedSlide13
Bridle Trail Issues - #11) Lots 1-7 - passable, but dead end, requires turning around and going back out to trail head on Saddlebag Trail at Lot 12) Lots 8-9 - impassable and unimprovable due to wetland3) Lots 10-10A - no right of way access, passable but needs a little work4) Lots 11-21 - not able to assess - too thick - would require major earthworks to clear, remove, and level
5) the rest that parallels high oaks (lots 26-36) - passable (thanks to Tom!)Slide14
Bridle Trail Issues - #21) Lots 1-7 - passable, but dead end, requires turning around and going back out to trail head on Saddlebag Trail at Lot 12) Lots 8-9 - impassable and unimprovable due to wetland3) Lots 10-10A - no right of way access, passable but needs a little work4) Lots 11-21 - not able to assess - too thick - would require major earthworks to clear, remove, and level
5) the rest that parallels high oaks (lots 26-36) - passable (thanks to Tom!)Slide15
Bridle Trail Issues - #31) Lots 1-7 - passable, but dead end, requires turning around and going back out to trail head on Saddlebag Trail at Lot 12) Lots 8-9 - impassable and unimprovable due to wetland3) Lots 10-10A - no right of way access, passable but needs a little work4) Lots 11-21 - not able to assess - too thick - would require major earthworks to clear, remove, and level
5) the rest that parallels high oaks (lots 26-36) - passable (thanks to Tom!)Slide16
Bridle Trail Issues - #41) Lots 1-7 - passable, but dead end, requires turning around and going back out to trail head on Saddlebag Trail at Lot 12) Lots 8-9 - impassable and unimprovable due to wetland3) Lots 10-10A - no right of way access, passable but needs a little work4) Lots 11-21 - not able to assess - too thick - would require major earthworks to clear, remove, and level
5) the rest that parallels high oaks (lots 26-36) - passable (thanks to Tom!)Slide17
Bridle Trail Issues - #51) Lots 1-7 - passable, but dead end, requires turning around and going back out to trail head on Saddlebag Trail at Lot 12) Lots 8-9 - impassable and unimprovable due to wetland3) Lots 10-10A - no right of way access, passable but needs a little work4) Lots 11-21 - not able to assess - too thick - would require major earthworks to clear, remove, and level
5) the rest that parallels high oaks (lots 26-36) - passable (thanks to Tom!)Slide18
Bridle Trail RecommendationsOnly maintain the bridle trails that we have already clearedNothing further unless an easement is granted between lots 7 and 8 to eliminate “dead end”Slide19
Possible easement for bridle trail on South side of Lot 7Slide20
Roadways & Storm Water Drainage SystemSlide21
Roadways & Storm Water Drainage SystemSlide22
Roadways & Storm Water Drainage SystemActions taken to date:
Contacted 7 Civil Contractors and obtained quotes from 2, Bennett Construction and C-Squared CGC
Contacted 4 Civil Engineering Firms and obtained proposal from 1, George F. Young, Inc Abbotts Construction quote for project with sod application, but sketchy details $40,845.00 C-Squared CGC quote for project without sod, but detailed in other items $57,523.60 Both contractors do not believe permits are required, but would be responsibility of HOA to determine Contracted with George F. Young, Inc Engineering (Engineer, Timothy Dove) on March 12 to perform:
A. On site inspection of existing culverts
B. Prepare Construction Plan documents of work required
as
determined
during inspection
C. Present findings and documents to HOA Board at meeting
D. Assist in review of bids and aid in award of contract for work
and
discuss project with county officials to determine if permit required
(
Engineer does not expect permits to be required, but still possible)
E. Site observation during construction and letter of release for completion
of
work
F. Cost of contract as signed $3275 plus $850 for contingency services
(
only if required)
We may request additional services from George F. Young, Inc Engineering for help with bid proposal documentation, and if permits are required. This would have additional cost beyond the base $3275 contract price.Slide23
Roadways & Storm Water Drainage SystemUpon presentation of findings by George F. Young, Inc Engineering, we will review findings and contact Civil Contractors for re-quote of work based on Construction Plan from George F. Young, Inc. This will provide consistent quotes from each Civil Contractor of work to be performed.
George F. Young will also provide additional Civil Contractor information that we can use for additional quote requests.
Once we have sufficient quotes, George F. Young, Inc Engineering will assist us in quote review and selection of Civil Contractor. Engineer will provide site observations during construction, and provide final letter of release upon completion.Slide24
2018 Director nominees: one year terms. 3 directors minimum, 5 ideal, 7 maximum
Tom Bardroff
Jack Duich
Jim Moore
Lance Wiegand Other write-ins (at annual meeting)Please submit hand carried ballots to election chairpersonResults upon tallyNext board meeting TBD but ~6 weeks from now2018 Board Of Directors ElectionSlide25
Thank you for your participation!
Adjournment