Transfer training March 2013 cssbodleianoxacuk Why RDA RECORD SHARING Uses FRBR principles for costeffective customer service Formatneutral and flexible more uses for our data more data for us to use ID: 749037
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Slide1
RDA for OLIS cataloguersTransfer training
March 2013css@bodleian.ox.ac.ukSlide2
Why RDA?RECORD SHARING
Uses FRBR principles for cost-effective customer serviceFormat-neutral and flexiblemore uses for our data
more data for us to useFacilitates more intuitive post-MARC systemsAvoids
bookism
Avoids Anglo-Americanism
Avoids
libraryismSlide3
FRBR: user tasks
Find records or materialsIdentify resources unambiguouslySelect the most suitableObtain
what is wantedSlide4
FRBR: Group 1 entities & their attributesWork
Voina i mir – written by Tolstoy – 1865-1867.realised in Expressionin English – text – translated by Constance Garnett – illustrated by John
Groth – 1911.embodied in Manifestation
War and peace : a novel – Heinemann – London – 1961.
exemplified in
Item
Printed 1983 – Bodleian copy 2 – at Swindon – lacks p. 313 – MS notes by Stephen Fry.Slide5
New work or new expression?
Relationships in the Organization of Knowledge, edited by Carol A. Bean and Rebecca Green, 2001, p. 23, “Bibliographic Relationships” by Barbara B. Tillett, Figure 2, © 2001 Kluwer Academic Publishers Boston.Slide6
FRBR: Group 2 entities & their attributes (mainly for NACO)
PersonTolstoy, Leo – Graf – 1828-1910 – Russian – male – writer of Anna Karenina etc. Corporate bodyHeinemann – founded by William Heinemann – 1890 – now owned by Pearson, Random House and Houghton Mifflin – headquarters in London and Portsmouth
N.H.FamilyWilliams – Philadelphia – prominent member, Benjamin, b. 1774 – Quakers - spiritualists Slide7
FRBR: Group 3 entities & their attributesConcept, object, event
not yet written – in principle would cover subject cataloguingPlacegrid reference – larger place – population – government – famous inhabitants (mainly for NACO records)Slide8
FRBR: relationshipsPrimary
: the WEMI hierarchy - a work realised in an expression, embodied in a manifestation, exemplified in an item.Relationships between G1 entities in different hierarchies: abridgement of, dramatisation of, commentary on, contained in, supplement to, libretto for, etc.
Relationships between G2
and
G1
entities
: author of, illustrator of, editor of, dedicatee of, publisher of, issuing body of, etc.
Relationships between
G2
entities; relationships to
G3
entities: not our problem.Slide9
Work:
Voina i mir -1865
Expression:in English – textual – illustrated – 1911
Manifestation:
War and peace : a novel / Leo Tolstoy - 1961
Item:
1983 printing – missing p. 313
others
others
others
Tolstoy
Garnett
Heinemann
Groth
Bodleian
owner
publisher
realised in
embodied in
exemplified in
translator
illustrator
author
London
place
War and peace
(Motion picture) - 1983
widescreen version
DVD – 2003 –
AB12345678
based on
director, producer, director of photography, etc.
film editor
the one on my bedroom floor
Cinescams
plc
distributor
John Smith
[various]Slide10
FRBR: what difference will it make?Helps to explain history, vocabulary and structure of
RDAWill be the foundation for future non-MARC systems where each FRBR entity will have its own record and relationships will be displayed more clearly. These may provide more intuitive clustering in public-facing tools.Will not make much difference in MARC, but:
access points in MARC records can have extra subfields to hold relatorsa new edition is no longer automatically a new work – unless it has substantial intellectual/ artistic changes or a change to the team responsible for its intellectual/ artistic content, it is just a new expression; this means that you would use 130 or 240 rather than
7XX
to link to an earlier edition with a different title.Slide11
More RDA vocabularyauthorised access point
creator contributor other person/ corporate body/ family associated with work
preferred name preferred title
to record
etc
.Slide12
RDA structure and Toolkit
http://access.rdatoolkit.org/Slide13Slide14Slide15
New elements and new MARC040 $e = rda (before
$c or $d)LDR 18 = i (ISBD)Publication and copyright datesContent type, media type, carrier typeColourRelatorsFamiliesSlide16
Publication and copyright datesUse one or more 264 fields instead of 260. Indicators show (1
st) order and (2nd) whether they contain publication, production, distribution, manufacture or copyright data.Do not combine publication and copyright in the same 264.Always give a publication date, even if conjectured from copyright date.
Always give a copyright date if available, in a separate 264.Give multiple copyright dates
only
if they apply to different types of material and the earlier date is for the most important type.
Use © instead of ‘c’ (‘copyright’ is also acceptable).
If publication and copyright dates are different, 008/06=‘t’.
Formats for dates have changed, e.g. instead of ’18--’ use ’[between 1800 and 1899]’.Slide17
Exampleon colophon
Fleecem Books, Taunton©2012264 _
1 $aTaunton :$
b
Fleecem
Books,
$
c
[2012?]
264 _
4 $c
©2012Slide18
Content type, media type, carrier typeReplace GMD
Required even for booksUsually supplied by templates 336 __
$a
text
$2
rdacontent
337 __
$
a
unmediated
$2
rdamedia
338 __
$
a
volume
$2
rdacarrier
Watch out for books with high image content; they need also or instead:
336 __
$
a
still
image
$2
rdacontent
Other media, e.g. accompanying material, may need other terms. Repeat these fields as necessary.
Slide19
ColourNow a separate elementBut has to share 300 $b
:$bcolour
illustrations
:
$
b
illustrations
(some colour)
:
$
b
illustrations
(chiefly colour
)Slide20
Relators for roles ($e)
100 1_ $
aSlugge-Bayte
,
Primrose
,
$e
author
,
$e
illustrator
.
245 10
$
a
Springtime
rhymes :
$
b
poems
in memory of Heliotrope
Slugge-Bayte
/
$
c
by
Primrose and Petunia
Slugge-Bayte
; with illustrations by Primrose
Slugge-Bayte
and photography by Vision Unlimited; edited by Joan Silver.
700 1_
$
a
Slugge-Bayte
,
Petunia,
$e
author.
710
2_ $a
Vision
Unlimited,$e
illustrator.
700 1_ $
aSlugge-Bayte
, Heliotrope,
$e
dedicatee.
700 1_ $
aSilver
, Joan
,$d1952-
$eeditor
.Slide21
Relator listsFor
creators: artist, author, cartographer, compiler, composer, interviewer, interviewee, photographer. For other persons/ families/ corporate bodies associated with a work: addressee, dedicatee, degree granting institution, film director, television director, issuing body, host institution, film producer, television producer, sponsoring body For
contributors: abridger, editor, editor of compilation, illustrator, interviewer (expression), interviewee (expression), translator, writer of added commentary, writer of added text.
For more, see
Appendix I
.
Read the definitions!Slide22
Relators for Group 1 entitiesWe do not plan to add these, but will accept them in downloaded records
700 0_ $
iAdaptation of
:
$
a
Homer.
$t
Iliad
.
Use 500 notes instead:
100 1_
$
a
Slugge-Bayte
,
Primrose,
$e
author
.
245 10
$
a
Helpful
heroes /
$
c
by
Primrose
Slugge-Bayte
.
500 __
$
a
Children’s
play
based on the Iliad
, free from episodes of sex or violence.
700 0_
$a
Homer.$t
Iliad.$k
Selections.Downloaded records may use
76X/ 77X/ 78X notes. Slide23
FamiliesRDA allows access points for families as authors, illustrators, dedicatees, etc.
X00 3_ $aSlugge-Bayte (Family)
,$eauthor.
700 3_
$a
McSlugg (Clan
)
,$
e
dedicatee.
1
st
indicator is 3.
There is always a ‘family-type’ term in parentheses.
They may also be qualified by associated dates, place or prominent family member.
THEY ARE NOT FOR SUBJECT USE! Compare:
sh 86000793:
$
a
Asher family
n 2011079793:
$
a
Asher (Family
:
$
c
Worcester
, Mass
.)Slide24
Resource descriptionSourcesPRINCIPLE OF REPRESENTATION
OmissionsCapitalisationAbbreviationsNumbersPunctuationApproximations, corrections and clarificationsComplex physical descriptionsSlide25
Sources: main changes for booksSquare brackets
are used only for information taken from outside the resource itself.Dustjackets are now considered part of the resource.Title page verso is not a listed source, but will still often be preferred as ‘a source where information is formally presented’.
Parallel titles may be taken from anywhere in the resource.For more on preferred sources for multilingual materials, see RDA/MARC21 Module 4.Slide26
OmissionsRule of 3
abandoned; normally include the whole statement of responsibility and provide access points accordingly; but use judgement.Titles, qualifications and terms of address (‘Mr.’, ‘Dr.’, ‘Rev.’, Ph.D, S.J., etc.) are not omitted from statements of responsibility, but you may optionally
omit background information.Places and publishers are not tidied up very much.
If
the publication statement gives a larger place as well as a town,
include it, even
if not needed for
identification.
Do
not reduce the publisher’s name to the shortest internationally recognisable
form; retain
‘The’, ‘Press’, ‘plc’, etc
. and umbrella bodies.
Only the first place of publication and first publisher
are
required; no ‘
first place in the home country of the cataloguing agency’. Slide27
Omitting background infoSlide28
CapitalisationNo change for OLIS.RDA allows titles, etc. to be entered with the capitalisation of the resource or an inhouse system.If you download a record which has used one of these options, leave it unless preposterous.
Do not make a new record just because the capitalisation on the resource is different from that in the existing record.Slide29
Abbreviations and languageIn most cases
RDA does not abbreviate words (or use Latin):in 245: e.g. ‘[and six others]’, not ‘ ... [et al.]’.in 300: ‘pages’ and ‘illustrations’ rather than ‘p.’ and ‘ill.’ in 264, ‘[Place of publication not identified]’, etc.
In transcribed elements, any abbreviations found on the resource are retained.
The familiar
abbreviations for U.S. states, Canadian provinces, Australian territories and a few countries are still used
in qualifiers for smaller places, corporate bodies, etc. [RDA B.11].
What RDA calls ‘
metric symbols
’ such as ‘cm’, ‘mm’ are not considered as abbreviations, so are not followed by a full stop [B.5.2
] unless it is final punctuation.
Roman alphabet abbreviations
are still used in 300 fields for Dimensions and Duration (ft., in., hr., min., sec
.), in 8XX $v captions
and in a few specialist fields.Slide30
NumbersNumbers are usually transcribed as found, whether in words, arabic numerals or roman numerals.
Words are converted to arabic numerals in :Year of publication and copyright and year in which a degree was grantedNumbering within series or subseriesNumbering of leaves or pages [3.4.5.2]. Arabic numerals are still required in 8XX $v (because under authority control) but not in 490.
Most agencies have decided to copy roman numerals if found in date, but OLIS policy is to copy
them as found
and
add the arabic form in square brackets, e.g. ‘MCMXXX [
1930].Slide31
PunctuationRDA does not prescribe punctuation except within access points, so examples in Toolkit will not help.
We will continue to use familiar ISBD.There is a list of ISBD punctuation in Appendix D. LDR 18 should be coded ‘i’. This will generate ‘ISBD punct. included’ in Aleph Full view – beware of records without this coding.Do not replace ‘...’ in a title with ‘--’ or square brackets with round ones.Generally transcribe as found, but you can add e.g. commas for clarification.Slide32
Approximations, corrections, clarificationsImprecise or unknown information is always expressed in English words, not Latin abbreviations.
300 __ $a
Approximately
700
pages
300 __
$a
28 unnumbered
pages
RDA rarely allows
cataloguers’ corrections or clarifications in square
brackets.
Statements
of responsibility, publishers’ names and series statements
are
supplied in square brackets only if
found
in a reliable external source
.
In
most cases cataloguers’ corrections and clarifications
are provided as
notes
(5XX or 246).Slide33
ClarificationsNo clarifications as other title information:
e.g. NOT: 245 00 $aMadame Butterfly :$b[programme] NOR: 245 10 $aThe life of Pi :$b[review].
Make a 5XX note instead.
245 00
$a
Madame Butterfly.
500 __
$a
Programme
of opera performed at the Royal Opera House on Thursday 13th November 1980.
But you may
clarify responsibilities
in a statement of responsibility
:
245 04
$a
The complete book of human knowledge /
$c
[compiled by]
Mick Taker.Slide34
CorrectionsFor mistakes in the 245 title
:provide the correction in field 246include subfield $i, to provide a note as well as an access point. use 1st indicator ‘1’, so that the note displays.
245 00
$
How to be chased /
$c
by Cousin Euphemia.
246 1_
$iTitle should read
:
$a
How to be chaste
For
seriously misleading pagination or foliation
:
300 __
$a
690
, that is,
960 pages
Otherwise, use 500:
500 __
$a
Publication date 2080 from title page. Actually published in 2008.
BASE CHOICE OF ACCESS POINTS AND FIXED FIELD VALUES ON CORRECTED INFO
.Slide35
Square brackets 1to provide a devised title for materials which have no title at all
245 00 $a[Letters between Queen Victoria and John Brown]
.
to
clarify responsibilities
in a statement of
responsibility
245 04
$a
The complete book of human knowledge /
$c
[compiled by]
Mick Taker.
to
summarise responsible entities
in a statement of responsibility.
245 10
$a
Memories of Little Happening /
$
Jean Grey
[and fourteen others]
.Slide36
Square brackets 2to show that information normally transcribed from the resource was transcribed from outside the resource
or, in the cases of place or date of publication only, to supply a conjecture
264 _1 $a
[U.K.?]
:
$b
[Flyby Enterprises]
,
$c
2010.
500 __
$a
Publisher’s name from vendor’s website.
Note that each element has its own square brackets, rather than a single set for the whole statement.Slide37
Square brackets 3to supply a larger place if the place of publication is ambiguous, e.g. ‘Dublin
[Ohio]’to provide a Common Era date in arabic numerals if the date on the item is from a different calendar or uses different numerals
$c
5730 [1969 or 1970]
if
place, publisher or date is unknown
and if, in the case of place or date, no conjecture can be made.
264 _1
$a
[Place of publication not identified]
:
$b
[publisher not identified]
,
$c
[date of publication not identified]Slide38
Square brackets 4to supply a brief designation of edition if “a resource lacks an edition statement but is known to contain significant changes from other editions … if it is considered to be important for identification or access”; the nature of the change should be explained in a note
250 __ $a
[Revised edition]
.
500 __
$a
Many of the hymns in this issue have been reworded to remove gender bias.
(An anomaly – useful for automated deduplication of MARC records, but puts expression-level data in a manifestation-level element.) Slide39
Complex physical descriptions
300 __ $axi, 251 pages ;$c
case
25 cm
300 __
$a
15 various pieces ;
$c
box
60 x 45 x 10 cm
500 __
$a
Box contains 6 test tubes, 1 rack, 1 pipette, 6 bottles of chemicals and an instruction manual.
300 __
$a
1 portfolio :
$b
illustrations ;
$c
60 x 45 cm
500 __
$a
Portfolio contains 7 architectural drawings.
300 __
$3
v. 1-3
$a
3 volumes ;
$c
25-28 cm
300 __
$3
v. 4-5
$a
2 CD-ROMsSlide40
Authorized Access PointsNew fields in NACO records:
010 __ nb2012012420040 __ Uk
$b
eng
$c
Uk
$e
rda
046
__
$s
19450321
100 1_
$a
Lee Cadwell, Linda,
$d
1945-
370
__
$a
Everett, Wash
.
372
__
$a
Martial arts
$a
Kung Fu
374
__
$a
Teacher
375
__
$a
female
377
__
$a
eng
400 1_
$a
Cadwell, Linda Lee,
$d
1945-
400 1_
$a
Emory, Linda,
$d
1945-
400 1_
$a
Lee, Linda,
$d
1945 Mar. 21-Slide41
Not (altogether) your problem In some NACO records:
667 __ $aTHIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED. Please continue to use existing NACO records for access points, even if they do not meet RDA standards; but tell BMAC. If you create a local AAP by RDA rules but there are bibs with an AAP for the same entity created by AACR2 rules, tell BMAC.Slide42
PersonsMay be nonexistent or nonhuman
(like LCSH, but use X00 instead of X50)X00 1_ $aHolmes, Sherlock (Fictional character)X00 0_ $aVienna (Cat)Still omit unnecessary ‘
terms of address’ or job titles.No abbreviations unless found in source of information.
Relator terms
may be used
in $e.Slide43
Persons – new formats for datesDo not use ‘ca.’, ‘b.’ and ‘d.’ with dates $d
1912- [only birth date known] $d-1990. [only death date known] $d
-1990 April 1. [exact date for differentiation] $dapproximately 1910-1980
.
$d
1908?-1970 or 1971
.
$d
active 1920-1930
.
$d
active 19th century
.Slide44
Corporate bodiesPreferred name
is normally based on the terms by which that body is presented, on evidence of preferred sources in resources, etc., etc.Brief forms preferred, e.g. ‘Euratom’Still use placename abbreviations in qualifiersConferencesdo not have to include a term meaning ‘meeting’ in their names
do not have to be found in the resourcemay have access points created both for individual conferences and for conference seriesmay be qualified by multiple locations (separated by semi-cola)
if online, are qualified by ‘Online’ as a location in $c
Placenames
must not be qualified by ‘City’ or ‘Town’, but may still be qualified by ‘County’, etc.
Relator terms
may be used in $e.Slide45
Works and expressionsLess tidying up integrated statements of responsibility are retained
490 1_ $aRosie Redd’s Bible stories
800 1_
$a
Redd, Rosie.
$t
Rosie Redd’s
Bible stories.
For collected works, use ‘Works. Selections’
not
‘Selections’. (Language subfields follow.)
700 1_
$a
Yeats, W. B.
$q
(William Butler),
$d
1865-1939.
$t
Works
.$k
Selections
.$l
French
.
In principle there is more freedom about terms used in qualifiers; but please stick to established recipes, e.g. ‘Motion picture’.Slide46Slide47
Main and added entriesRDA instructions are embedded in instructions for name-title access points.
Artists working as a corporate body may be main entry.For collaborations, first or most prominent creator is main entry, even if more than 3. Collaborators may do different jobs (e.g. lyricist & composer) but they create the whole work together rather than each creating separate parts.
Compilations by different creators,
i.e
.
resources consisting of substantial
freestanding
parts
(chapters
, papers, poems
,
artworks, etc.) created by
different
entities, are
always entered under
title. (Conferences and catalogues need care.)
All
important components of
compilations by a single creator
always have 7XX analytic
entries.
This includes multiple expressions of the same work, e.g. the same work in different languages
.Slide48
Compilation – different authors
245 00 $aJane Eyre /
$c
Charlotte Brontë. Wuthering Heights / Emily Brontë. The tenant of Wildfell Hall / Ann Brontë ; [all] illustrated by Jane White.
700 12 $a
Bronte, Charlotte,
$d
1816-1855.
$t
Jane Eyre
.
700 12 $a
Bronte, Emily,
$d
1818-1848.
$t
Wuthering Heights
.
700 12 $a
Bronte, Ann,
$d
1820-1849.
$t
Tenant of Wildfell Hall
.
700 1_ $a
White, Jane
,$e
illustrator
.Slide49
Compilation – one author 100 1_
$aBlyton, Enid,$e
author.
240 10 $a
Novels
.$k
Selections
245 10
$a
Two classic Enid Blyton stories.
505 0_
$a
Five get into a fix -- The Adventurous Four again.
700 12 $a
Blyton, Enid
.$t
Five get into a fix
.
700 12 $a
Blyton, Enid
.$t
Adventurous Four again
.Slide50
Compilation – multiple languages
100 0_ $aVirgil,$e
author
.
245 10
$a
Virgil’s Aeneid /
$c
with new translations by John Brown and Giovanni Bruno.
264 _1
$a
London :
$b
Brown Books,
$c
1962.
546 __
$a
Latin text with parallel English and Italian translations
.
700 02 $a
Virgil
.$t
Aeneis
.
700 02 $a
Virgil
.$t
Aeneis
.$l
English
.
700 02 $a
Virgil
.$t
Aeneis
.$l
Italian
.
(The version in the original language does not need a language subfield.)Slide51
Editions, revisions, abridgements, etc.
on t.p. John Brown and James GreyBasic techniques for first-year students
Brain Surgery for Beginners
1950Slide52
Editions, revisions, etc.
on t.p. Brain Surgery for BeginnersBasic techniques for first-year students
James Grey
John Brown
2
nd
edition
1960Slide53
Editions, revisions, etc.
on t.p. Brain Surgery for BeginnersBasic techniques for first-year students
James GreyJoan White
John Brown
3
rd
edition
1970Slide54
Editions, revisions, etc.
on t.p.Teach yourself Brain SurgeryBasic techniques for first-year students
Joan White James Grey John Brown
4
th
edition
1980Slide55
Editions, revisions, etc.
on t.p.Teach yourself Brain SurgeryBasic techniques for first-year students
Joan White James Grey John Brown
5
th
edition, revised by June Green
1990Slide56
WorkshopSlide57Slide58Slide59
Downloading and editing AACR2
Leave as AACR2 if:correcting typos, access points, subjects, fixed fields, indicators in existing OLIS records downloading LC and BNB post-2005 full-level English-language (changing only 490/8XX and 856)Convert thoroughly to RDA if:upgrading or making structural changes in existing OLIS records
downloading from another sourcesorting out a hybrid.Slide60
Thank you
Please read documentationand work through practice packLet us know of any problems
css@bodleian.ox.ac.ukCataloguers’ Forum for RDA: Tuesday 30 April
S
mall-group workshops in Trinity week 7?
BEST OF LUCK!