Federal Acquisition Service - PowerPoint Presentation

Federal Acquisition Service Center for Transportation Management Federal Acquisition Service TSP Quarterly MeetingMay 19, 2015

Agenda 2

2015 Forum Recap 76 Federal Representatives Attended Event 50% improvement from 2014Survey ResultsLength of event should stay at 2 daysTime of the year worksOther CommentsMore presentations from Federal Customer Agencies Break out sessions similar to the HAZMAT break outAppreciate tie in with FEMA Industry DayProvide List of AttendeesForum Presentations Posted on GSA Website2015 Government Freight Transportation Forum Includes list of both Federal and TSP Attendees 3

FY 2016 Rate Procurement Information New Carrier Registration cut off in TPI = June 1 stAbsolutely NO new TSPs will be registered or loaded from June 1st through Oct 1st Carrier Rate Procurement TrainingJune 2, 3 & 4June 9,10 & 11Training times will be posted via online registration link:https://docs.google.com/spreadsheet/viewform?fromEmail=true&formkey=dDNEa2NURW5CVE5lZWt2VXAwUC04eUE6MA 4

FY 2016 Rate Procurement Bid Segments 2 Bid Segments this year#1 June 15 – June 29**Respond by date June 22nd #2 July 20 – August 3**Respond by date July 27thRates become effective on October 1, 2015 5

FY 2016 Rate Procurement Segment 1 General RatesDepartment of StateFederal Aviation Administration (Oklahoma)Segment 2Emergency Regular & After Hours Tariff Groups National Archives & Records AdministrationUS MintSocial Security AdministrationFederal Prison IndustriesGovernment Printing Office 6

Transport Integrator (TPI) Rate Procurement DOs Sign up for Email Notifications http://www.gsa.gov/portal/category/21192Get your company approved as a GSA TSP If you can log into TPI, you are already approvedTake the online rate procurement trainingIt is important your rate filers are adequately trainedPay attention to due dates in the RFOOpt in for Bid Cycles of interest before the bid response dateOpen/close datesRefer to TSP Rate Procurement Filing Instructions Guide (HelpDocs link in TPI Portal Highlight editable columns on Excel Spreadsheet Ensure rates are submitted in percentage for LTL and dollar & cents for TL and accessorials Submit both line haul and accessorial rates for all RFOs of interest 7

Transport Integrator (TPI) Rate Procurement DON’Ts Wait until the last minute (help, training, rate filing) Use the wrong excel formatLeave formulas in excel spreadsheet prior to loading in TPIAssume your company’s current rates will automatically roll over in TPICheck all lanes after roll over for proper rates before submittingLeave errors uncorrected during the upload process Tips for how to handle are in the Rate Procurement Filing Instruction Guide and covered in training8

Transportation Service Providers Reminders New carriers cannot be on-boarded once procurement commences You need not file for all the lanesIf you file for a lane, you are expected to service that lane if a load is tenderedNote the segmentation, once a segment closes you miss the window, segments can be different every year If you do not Opt in for a segment, you cannot file, no exceptionsFinally, read the RFO carefully, changes can occur in scope, accesorials and STOS terms and conditions 9

Additional RP Rules to Remember Accessorial 75 Accessorial 50: Double Trailers, manually enter the amountAccessorial 825: Special Permits10

Rate Procurement Matrix Line Haul Accessorials ActionYesYesOK Yes No Accepted in RP – does not show in Rate Shop** No Yes Accepted in RP – but inactive in Transportation Manager 11 ** Rates do not show up in rate shopping if accessorial with no rates is requested in the shipment.

TSP Performance Reminders Service Standards Ensure all contact data is correct in TPIIf a customer can not contact you for a possible load, that becomes a service failure for the TSPHonor the rates you fileEngagement ModelGSA Freight Management Branch does not have any freight to offer to TSPs You must call on each agency as you do in the commercial worldTPI is not a load boardPlease make sure you are on our list serveIndustrial Funding Fee (IFF) 12

TSP Data Refresh Updated Points of Contact Improve communication between Customer Agencies and TSPs, as well as with GSATSPs who fail to provide updated information will be placed in an inactive status within TPI 13

Open Discussion Thank You for Participating! 14

Freight Management Branch POCs Scott Kidd - Email: scott.kidd@gsa.gov Rebecca Silver- Email: rebecca.silver@gsa.govBrian Assia - Email: brian.assia@gsa.gov John Wheeler - Email: john.wheeler@gsa.gov 15