OALM & NBS PRISM Configuration to Require - PowerPoint Presentation

OALM & NBS    PRISM Configuration to Require
OALM & NBS    PRISM Configuration to Require

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Slide1

OALM & NBS

PRISM Configuration to Require

DCIS/FPDS

Reporting

April 23, 2013Slide2

AgendaOverviewSolutionBenefits of new PRISM FPDS/DCIS Requirement

Awareness

Preparation for Go-live

OALM Change ManagementQuestions

2Slide3

OverviewCurrent State

DCIS reporting is not completed in timely manner

Inconsistent financial data between PRISM and DCIS (e.g. date of award, late reporting, etc.)

Corrections needed on PRISM award after “Released” to successfully report to DCIS (e.g. change in PSC, PIID, contract type)SolutionConfigure PRISM to require an error free draft DCIS record prior to routing for approval and release.

OALM will provide Change Management for the effort

Go-Live: June 1, 2013

11/7/2012

3Slide4

SolutionCurrent Practice: Launch FPDS (this can occur at any time in award process)Complete Draft DCIS recordLog out of PRISMLog into PRISM to finalize DCIS record

FPDS Approval Number is displayed

New Practice:

Launch FPDS prior to Routing for ApprovalComplete error free DCIS record and saveRoute for ApprovalAfter the PRISM document is approved and is in a Release status, PRISM automatically finalizes the DCIS record4Slide5

BenefitsFPDS/DICS reporting will be in accordance with FAR timeframes

Provide

consistent financial acquisition data to DHHS and users of FPDS

Eliminate corrections required after a PRISM award is “Released”PRISM NAICS and PSC helpdesk tickets will decrease once the new validations are establishedIDC DCIS records will be finalized in PRISM prior to buyers awarding internal and external TO’s. Parent Contracts must be finalized in DCIS prior to creating Task Order against them

5Slide6

AwarenessDCIS and FPDS-NG connectivity

NBS automated modification creations resulting from year end processing will not create a DCIS record

Buyers will be required to complete DCIS

Master data between PRISM and DCIS must be in sync Buyers will not be able to transact Updates are not implemented on time

If

the DUNS is in-active in SAM, DCIS, PRISM, buyers cannot transact on the award

DCIS has a separate vendor file and creates synchronization issues if the PRISM file does not match the DCIS fileGWAC awards

will continue to be directly reported in DCIS

6Slide7

Preparation for Go-LiveServiceNow account will be established for DCIS helpdesk questions and problemsDCIS Helpdesk email account will be

disabled

Pre-deployment clean-up activity:

All previously released document versions must be finalized in FPDS in order to continue with new PRISM award actionsParent contracts and BPA Setup’s ICs must have Finalized DCIS record prior to awarding TO’s and BPA Calls Identify existing converted contracts (IDC

and

Standalone

) that were not able to be reported to DCIS via PRISM still cannot be reported via PRISM The OALM DCIS team will handle all requests that need to be processed outside of the PRISM to DCIS web service

CDMP will define a process for working with converted legacy awards that have out of sequence modifications

CDMP will work with

DCIS Configuration Board to update NIH user accounts from ‘full access’ to ‘transmit’ only

CDMP

will grant access to DCIS on a case by case basis

On-going

testing between the OALM, NCI, NBS teams

7Slide8

OALM Change Management EffortEducation the NIH community on the implementation of new PRISM FPDS/DCIS ValidationsEnsure that all active transactions are reported to DCIS/FPDS

Correct Award/IDV Type

Modifications in sequence

Implementation of ServiceNow for CDMP staffEducate Acquisition community on new helpdesk request processCreate documentation and educate CIT Tier 1 and NBS Level 2 Helpdesk staff on most common errorsWork with NCI eContracts Vendor to implement new PRISM FPDS/DCIS ValidationsNBS will update PRISM user documentation

8Slide9

Questions9

By: jane-oiler
Views: 3
Type: Public

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OALM & NBS PRISM Configuration to Require - Description


DCISFPDS Reporting April 23 2013 Agenda Overview Solution Benefits of new PRISM FPDSDCIS Requirement Awareness Preparation for Golive OALM Change Management Questions 2 Overview Current State ID: 727203 Download Presentation

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