httpindianapearsonaccessnextcomresourcestraining Revised 1242018 Test Administration Training January February 201 8 Agenda Introduction Welcome from the IDOE Available Training ID: 759498
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Slide1
Welcome!
1
You will find this presentation at: http://indiana.pearsonaccessnext.com/resources-training/
Revised 1/24/2018
Slide2Test Administration Training
January - February 2018
Slide3Agenda
IntroductionWelcome from the IDOEAvailable TrainingAdministration ViewsUser Role MatrixNew FeaturesBefore the Administration – Test Setup During the Administration – TestingAfter the Administration – Post-Test Activities Support
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Slide4Introduction
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Slide5http://indiana.pearsonaccessnext.com
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Indiana Resource Center
Slide6Training Resources
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Slide7Administration Views
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Slide8User Role Matrix
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Slide9Changes this year:
Corporation Test Coordinators (CTCs) and School Test Coordinators (STCs) can complete student transfers in bulk via Enrollment Transfer Export / Import feature.Student registration will be restricted in PearsonAccessnext so that students already existing in the system must be enrolled via the Enrollment Transfer process so they can be added to a new school. Students who are new to the state can be added locally.Pearson has created an Accessibility Features and Accommodations for Student Tests Report that will be available under Operational Reports in PearsonAccessnext.When a student logs in to a test, if the Response File Backup Location is not writable, the system will provide a 1002 error indicating the teacher or test proctor needs to be notified.
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Slide10Changes this year:
Student Test Ticket alignment has been improved for easier processing and cutting.Easily confused characters will be removed from student test tickets (i.e. zero, O, one, L and I).Pearson will load sample students and generate test sessions for practice tests.Starting in January: Calculator Accommodations will be assigned in the Personal Needs Profile section in PearsonAccessnext.On tests with multiple sections, users will have greater visibility into student section status via the Students in Sessions user interface.New link for submitting tickets to the help desk.
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Slide11Before the Administration(Test Setup)
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Slide12Agenda for Before the Test Administration
Before the Administration – Test Setup Student Management Navigate Student Data Student TransfersSession ManagementCreate Online SessionsMove StudentsPrecache Test ContentLocal Infrastructure Trial and Statewide Readiness TestTest Materials – Ordering Additional MaterialsPractice Tests
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Slide13Student Management
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Slide14Student Data
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Level 1
Name Date of Birth Gender Race / Ethnicity Unique Student ID
Level 2 Age Grade Categories (Primary Exceptionality, etc.)
Level 3 Accommodations
Slide15Student Data
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Slide16Students
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Slide17Students – Show all results
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Slide18The upper right menu displays the number of students that have been selected and provides a list of selected students that can be managed when the task is started.
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Students – Manage Student Tasks
Slide1919
Students – Filters and Views
Slide20Students – Student Tasks
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-OR-
Slide2121
Students – Create New Student
Slide2222
Students – Edit Student
Slide23Students – Registration
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Slide24Students – Manage Student Tests
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Slide25Students – Manage Student Tests
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For
Spring 2018 ISTEP+, Calculator Accommodations will be assigned in the Personal Needs Profile section in PearsonAccessnext.
New!
Slide26Students – Manage Enrollments
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Slide27Student Transfer
Manual Process:A student arrives at the new corporation.The CTC of the student’s new school corporation confirms with the student’s previous school which test section(s) the student has already completed (Examiner should also confirm with student before student takes test).The CTC collects student information, including STN, first and last name, and date of birth. Check with the previous school to confirm correct STN.The CTC goes into PearsonAccessnext and makes the transfer request using Student’s correct STN.The CTC of the student’s former school corporation approves or rejects the transfer request in PearsonAccessnext within one business day.The student test data transfers to the new corporation.The STC or CTC assigns the student to tests if needed, places the student in sessions, and resumes testing.If the previous corporation does not respond or approve within one business day, please contact Pearson to request assistance.
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Slide28Student Transfers
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Slide29Student Transfers
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Slide30Student Transfers
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Slide31Student Transfers
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Slide32New! Enrollment Transfer Export/Import Method
To transfer multiple students, from Setup, select Import / Export Data. In Select Tasks select Import / Export Data. Click Start.Select Enrollment Transfer Export, then download the CSV file. Add student information to the downloaded file, and save as a CSV file. Only the following fields are required: Student Code (the student’s STN), Last Name, First Name, Transfer To Organization Code, and Action (C for Create, A for Approve, R for Reject). TIP: Save a blank file to use as a template for subsequent transfers.From Setup, select Import / Export Data. In Select Tasks, select Import / Export Data. Click Start.Select Enrollment Transfer Import, then browse to the file. Click Process.
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Slide33New! Enrollment Transfer Export/Import Method
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Slide34Transfer Sessions
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Slide35Session Management
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Slide36Configure TestNav Setup
Then specify student response file backup locations, and
choose Create. THIS IS A REQUIRED STEP.
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Enter the
Computer Name
,
IP Address
,
Port
information, and check “
Uses Pearson
Precaching
Software
”.
Slide37Create Online Sessions
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New
!
For Spring 2018 ISTEP+, Calculator Accommodations
will
be assigned in the Personal Needs Profile section in PearsonAccess
next
.
Create Online Sessions
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Slide39Create Online Sessions
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Slide40Create Online Sessions
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Slide41Changing the Session Password
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Slide42Online Sessions
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Slide43Move Students – Students in Sessions
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Slide44Move Students – Students in Sessions
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Slide45Move Students – Create Session
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Slide46Precache Test Content
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Slide4747
Precache Test Content
Precache content from within the test session
Slide4848
Precache Test Content
Slide4949
Precache Test Content
The
Precache Content
task provides details about the number of forms, number of elements, and size of file to be downloaded.
Click the
Precache button to begin the content download.
Slide5050
Precache Test Content
The ProctorCache monitor page will list the test that was precached, the status of the download, and the timestamp showing the date and time when the content was downloaded, along with other tests that have already been cached to this
proctorcaching
workstation.
Slide51Local Infrastructure TrialandStatewide Readiness Test
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Slide52The Statewide Readiness Test (SRT) is a final check of local technology configurations and devices prior to live testing for schools that are scheduled to test online. Prior to any administration, schools are encouraged to conduct Local Infrastructure Trials.
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Local Infrastructure Trials and Statewide Readiness Test
Slide53A Local Infrastructure Trial is a dress rehearsal. It provides an opportunity to review your device, network, and staff readiness in a low-stakes assessment. It does not use real student information. It confirms that:TestNav is configured correctly.Devices can successfully run TestNav.Participating staff know what to do for computer-based assessment.If you encounter issues that might prevent online testing, you must contact Pearson for help with any issues.
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Local Infrastructure Trials
Slide54The SRT will be conducted in the PearsonAccessnext Training Site using the Infrastructure Trial forms found under the Infrastructure Trial administration.Please refer to the Indiana Online Testing Guide found on the Indiana Resource Center website: http://indiana.pearsonaccessnext.com.
Local Infrastructure Trials
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Slide55Pearson will load sample students and generate test sessions for practice
tests and the Statewide Readiness Test.
Local Infrastructure Trials
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Slide56Local Infrastructure Trials
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Slide57Local Infrastructure Trials
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Slide58Local Infrastructure Trials
Tests are started.Practice tests are conducted.Tests are marked complete.Note any technical issues.
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Slide59Wireless access points –
more is better
Distance – closer isbetter
Limit number of computers per wireless access point
Limit obstructions
Fully-charged devices
Test performance before scaling
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Wireless Infrastructure Trials
Slide60Statewide Readiness Test
How is a Local Infrastructure Trial different from the Statewide Readiness Test?A Local Infrastructure Trial is a dress rehearsal of the Statewide Readiness Test, involving select staff and volunteers. Schools are encouraged to conduct a Local Infrastructure Trial before each test administration.The Statewide Readiness Test includes all schools and corporations in the state and simulates an actual peak test day for a live assessment. The Statewide Readiness Test is at 10:00 a.m. Eastern time February 7 (February 15 make-up).Guides for a Local Infrastructure Trial and the Statewide Readiness Test are found in the Indiana Online Testing Guide located at: http://indiana.pearsonaccessnext.com/.
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Slide61Paper Test Materials
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Slide62Enrollment Verification
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Slide63Paper-Pencil Testing
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Slide64Ordering Additional Materials
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Slide65Additional Orders – Create
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Slide66Additional Orders – Create
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Slide67Practice Tests
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Slide68Practice Tests
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Slide69During the Administration(Testing)
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Slide70Agenda for During the Test Administration
During the Administration – TestingSession ManagementManaging Online SessionsTesting Tickets and Seal CodesMonitor Online Test SessionsStudent Testing StatusesResume / Resume UploadSet Section StartCommon Errors in Test ManagementTestNav 8 Error CodesOperational ReportsOnline Testing Tools – TestNav 8
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Slide71Session Management
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Slide72Session Management
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Slide73Session Management
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Slide74Session Management
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Slide75Session Management
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Slide76Session Management
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Slide77Session Management
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Slide78Session
Management
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Slide79Session Management
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Slide80Session Management
Student statuses other than
Ready
can be updated from within the
Session Details page.
Exited status can be resumed to allow re-entry.
Resumed status can be updated to Resume Upload status to force TestNav to check for a saved response file before resuming.
Active status may need to be updated to Resume Upload if the student’s device lost connection before sending an update request to the Pearson servers.
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Slide81Session Management
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Slide82Set Section Start
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Slide83Set Section Start
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Slide84New
!
Manage Sessions
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Slide85New!
Manage Sessions
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Slide86Best Practices in Test Management
Only create a new student if the student transfers from out of state or from a homeschool. Otherwise, utilize the student transfer process.A secondary save location is required.Starting in January, for Spring ISTEP+ 2018, Calculator Accommodations will be assigned in the Personal Needs Profile section in PearsonAccessnext. This new functionality eliminates the need for a Calculator Form Group Type. Verify students have all needed Accommodations before preparing the test sessions. Changes in a student’s PNP in PearsonAccessnext will NOT modify a test that is already prepared.
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Slide87Chromebook Tips
Before Testing:Set up a secondary save location in PearsonAccessnext.Check your managed Chromebook settings. Make sure your wireless access points can support the number of Chromebooks used.Please see the following sites for setup instructions and system requirements:https://support.assessment.pearson.com/display/TN/Set+Up+TestNav+on+Chrome+OShttps://support.assessment.pearson.com/display/TN/TestNav+System+RequirementsDuring Testing:Create a tracking log for testing devices.Properly exit the test after completing sections.Before wiping devices clean, ensure all tests are in completed status.
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Slide88Common TestNav 8 Error Codes
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Slide89Operational Reports
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Slide90Operational Reports
Operational Reports are different than Published Reports.
Operational Reports are generated reports that can be displayed or downloaded to help monitor site activity for your corporation and schools.
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Slide91Operational Reports
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Slide92Operational Reports
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Slide93Online Testing Tools – TestNav 8
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Slide94Tools Available in Online Tests
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Tool
Description
Available on all Computer-Based Assessments
Review
A student can use this tool to view the question numbers, which questions he or she has answered and not answered, and which questions he or she has bookmarked for review.
Bookmark
A student can use this tool to bookmark a question for review at a later time.
Answer Eliminator
A student can use this tool to cross out answer choices that he or she has eliminated as possible correct answers. This tool is available for use only on multiple-choice or multiple-select questions.
Highlighter
A student can use the tool to highlight text in a passage or item. The highlighter is activated when a student selects a word or section of text. There are two colors available or the student can choose to remove existing highlighting.
Color Contrast
A student can use this tool to change background and foreground colors. The color contrast tool is accessed under the
Student
menu in the upper right corner of the screen.
Line Reader Mask
The line reader mask is a rectangular overlay with adjustable cutout and blocking areas that can allow a student to focus on limited selections of text. It can also be used as a straight edge. The line reader mask tool is accessed under
the Student
menu in the upper right corner of the screen.
Zoom
Students will use
pinch / zoom
with iPad and other touch screen devices and browser zoom (Ctrl
+ / -)
with desktop devices for enlarging the text.
Available on Mathematics Computer-Based Assessments
Calculators
Students in
Grades
6 through 8 and 10 have a built-in scientific or graphing calculator, depending on grade level, for select sections of the Mathematics assessment.
Mathematics Reference Sheet
Students in
Grades
4 through 8 and 10 can access a Mathematics reference sheet via the
Exhibits
window.
Protractor
Students in
Grade
5 can use a
Protractor
for all sections of the Mathematics assessment.
Rulers
A student can use
Rulers
available in various size measurements to solve related problems in all sections of the Mathematics assessment.
Slide95Calculator Availability for All Students by Grade
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Grade
Part 1
Part 2
Section 1
Section 2
Section 1
Section 2
Section 3
3
N
N/A
N
N
N
4
N
N/A
N
N
N
5
N
N/A
N
N
N
6
Y
N/A
N
N
Y
7
Y
N/A
N
N
Y
8
Y
N/A
N
N
Y
10
Y
Y
N
Y
Y
Slide96Navigation Available in Online Tests
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MouseTouchpadTouchscreenCTRL + Arrow keys
Slide97Online Tools – Review & Bookmark
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Slide98Online Tools – Highlighter & Answer Eliminator
The Highlighter tool can be accessed when the student makes a selection of text. The color options are blue and pink, with an option to remove previous highlights.
The Answer Eliminator will allow the student to strike through an answer choice with a red “X”.
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Slide99Online Tools – Color Contrast
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Slide100Online Tools – Text-to-Speech
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Slide101Online Tools – Line Reader Mask
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Slide102Online Tools – Zoom
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Slide103Online Tools – Rulers & Protractor
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Eighth Inch Ruler
Centimeter Ruler
Protractor
Quarter Inch Ruler
Millimeter
Ruler
Slide104Online Tools – Calculators
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Slide105Online Tools – Math Reference Sheets
Exhibit tool icon
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Slide106Post-Test Activities
Slide107Agenda for Post-Test Activities
After the Administration – Post Test ActivitiesRemoving Students in Ready StatusMark Student Tests CompleteStopping SessionsInvalidations / Do Not ReportRejected Test Attempts Undetermined Resolution Support
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Slide108Post-Test Activities
TaskDescriptionRemove Tests in Ready StatusStudents in Ready status need to be removed from a session before stopping it.Mark a Student’s Test CompleteMark a student’s test complete if he or she finishes on a section other than the final section (i.e., a make-up), or if you know the student will not be resuming the test at all.Invalidate Test SectionsFollow guidance in the Test Coordinator’s Manual for invalidating one or more sections of a student’s test, if applicable.Mark Tests as Do Not ReportTests that have been started but should not be scored at all should be marked as Do Not Report.Stop Test SessionsStopping sessions provides a convenient means for ensuring that all non-completed student tests have been reviewed and resolved. A test session cannot be stopped until all students are in Completed or Marked Complete status and all Ready students have been removed.
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Slide109Removing Student in Ready Status
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Slide110Mark Student Tests Complete
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Slide111Mark Student Tests Complete
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Slide112Stopping Sessions
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Slide113Invalidations and Do Not Report
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Slide114Rejected Test Attempts
Rejected Student Test Alerts are created when a scanned paper-based student test cannot be matched to a current student record in PearsonAccessnext.Some common causes for a rejected test attempt are:First and last name were reversed when gridded.Incorrect date of birth.Student Test Number (STN) is missing completely, or was gridded incorrectly. The STN must be nine digits in length, including leading zeros when applicable. The student has had a name change, but was not updated in PearsonAccessnext.Student Barcode Label was applied incorrectly.
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Slide115Undetermined Resolution
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Slide116Support
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Slide117Support Request
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Slide118Resources
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http://indiana.pearsonaccessnext.com
Slide119Indiana Customer Service
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Slide120Indiana Customer Support
Indiana ISTEP+ and IREAD-3 Resource Centerhttp://indiana.pearsonaccessnext.com/ Phone: (866) 683-6668Electronic request via the form below:http://indiana.pearsonaccessnext.com/pearsonaccessnext/# Monday – Friday7:00 A.M. – 7:00 P.M. EasternIndiana Department of Education Assessment IDOE Assessment Specialists: Jennifer Woo and Kelly Connellyjwoo@doe.in.gov and kconnelly@doe.in.govPhone: (317) 232-9050 or Toll-free: (888) 544-7837INassessments@doe.in.gov
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