Dear Councillor - PDF document

CL /fc 1 3 February 201 5 Dear Councillor COUNCIL SUMMONS You are summonsed to attend a meeting of BARRY TOWN COUNCIL to be held on Monday , 2 3 F ebruary 201 5 at 7.00 pm in the Council Chamber, 7 Gladstone Road, Barry, for the purpose of transa cting the business shown in the agenda set out below. Yours faithfully Cliff Lewis Town Clerk AGENDA 1. To receive a pologies for absence 2. To receive declarations of interest under the Council’s Code of Conduct (Note: Members seeking advice on t his item are asked to contact the Monitoring Officer at least 72 hours before the meeting) 3. To approve and sign the m inutes of the Council’s M eeting held on 1 5 December 2014 and a Special meeting held on 9 February 201 5 (Pages 2191 - 2217 ) 4 . To receive a Police Report 5 . To receive communications from the Mayor 6 . To consider q uestions from Councillors in accordance with the provisions of Standing Order 3(e) a. The following question has been received from Councillor S A Hodges: - “What discussions has the Mayor, Leader of this Council or Town Council officials held with outside bodies since the last Full Council meeting in December 2014?” b. The following questions have been received from Councillor Johnson: - i. What actions are th e Council taking to ensure that the cemetery is kept neat and tidy during spring when we can anticipate faster than average grass growth? ii. In spring 2013, Barry Town Council commissioned a series of videos which were to be published online. How many views have each of those videos received so far, on each platform? 7 . To consider q uestions /comments from Members of the Public in accordance with the provisions of Standing Order 3(f) 8 . To receive and note t he m inutes of the Amenities Committee ’ s meet ing held on 2 February 201 5 and to give consideration to recommendations contained therein (Page s 2218 - 2222 ) 9 To receive and note the m inutes of the Finance, Policy & General Purposes Committee ’s meeting held on 19 January 201 5 and to give consideration to recommendations therein (Pages 2223 - 2238 ) 1 0 . To receive and note the m in utes of the Planning Committee ’ s meeting s held on 6 January , 15 January and 3 February 201 5 and to give consideration to recommendations therein (Pages 2239 - 2252 ) 1 1 . To receive and note the m inutes of the Resources Committee’s meeting held on 5 January 201 5 and to give consideration to recommendations therein (Pages 2253 - 2264 ) 1 2 . To receive reports from representatives serving on Outside Bodies (Copies of agendas for and t he m inutes of meetings of Outside Bodies are available for inspection in the lever - arch file kept in the main office) 1 3 . Minor Authority Representative Terms of Office (Pages 2265 - 2266 ) 14. Barry Regeneration Advisory Board (P ages 2267 - 2277 ) 15. To receive and note the minutes of a meeting of the Fairtrade Advisory Committee held on 19 January 2015 and to give consideration to recommendations therein (Pages 2278 - 2285 ) 16. Report of meeting with the Vale Council regarding Fiv e Mile Lane improvements and alternative routes (Pages 2286 - 2287 ) 1 7 . To a pprove a Schedule of Payments for February 201 5 (final) (If Councillors have any queries on the attached please contact the Responsible Finance Officer prior to the meeting) ( Page s 2288 - 2290 ) 18 . Nomination of Mayor Elect 2015/16 19 . Nomination of Deputy Mayor Elect 2015/16 2 0 . Draft Schedule of Meetings 2015/16 ( Page 2291 ) 2 1 . Membership of One Voice Wales (Pages 2292 - 2294 ) 2 2 . White Paper Consultation: - Reforming Local Go vernment: Power to Local People (Pages 2295 - 2296 ) 23. D ate of Next Meeting To note that the Town Council s next meeting will be the Annual Meeting on Monday , 11 May 201 5 at 7.00 pm 2 4 . Exclusion of Press and Public In accordance with section 1( 2) of the Public Bodies (Admission to Meetings) Act 1960, in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public are excluded from the remainder of the meeting. 2 5 . To re ceive and note the minutes of the Memorial Hall & Theatre Working Party’ s meeting held on 21 January 2015 and to give consideration to recommendations therein (Pages 2297 - 2303 ) Distribution The Mayor (Councillor Jeff Evans ) plus all other Town Councillors (22) Others ( South Wales Police, Barry & District News, Glamorgan Ge m and Barry Library) (4 )