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Centralized Billing                           to Off-campus Organizations Centralized Billing                           to Off-campus Organizations

Centralized Billing to Off-campus Organizations - PowerPoint Presentation

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Uploaded On 2018-11-04

Centralized Billing to Off-campus Organizations - PPT Presentation

Contracts and Other Obligations Owed to SOU by Outside Organizations Business Services March 2016 Centralized Banner Billing Offcampus organizations including affiliates can receive one comprehensive bill from the university ID: 714133

department sou contracts contract sou department contract contracts billing campus services account 552 banner charges payments sample departments contracting

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Slide1

Centralized Billing to Off-campus Organizations

Contracts and Other Obligations Owed to SOU by Outside OrganizationsBusiness ServicesMarch 2016Slide2

Centralized Banner Billing

Off-campus organizations (including affiliates) can receive one comprehensive bill from the university.

Outside organizations can route one payment to one central source, rather than routing multiple payments to multiple departments.

Reduced

need for departments to issue billing information on their own.

Control over posting charges, and due dates, retained at the campus department level.Slide3

Simplification

of the deposit process for handling payments. More timely recognition of revenues. Automatic recognition of receivables for balances still owed. Comprehensive online history of charges and payments.

Centralized Banner Billing –cont’d Slide4

Agreement SampleSlide5

Agreements/Contracts- cont’d

Original contract

is to

be sent to the SOU Contracts Office, Churchill 170 for final signature before event date.

Originals are kept on file in the SOU Contracts Office.

After review and final signature of Craig Morris, copies of the signed contract are sent to the originating department, Facilities, Campus Public Safety and Business Services.

All contracts must be signed by the appropriate contract authority

before

services begin.Slide6

Sample Listing of Off-campus Organization AccountsSlide7

Sample of an Outside Organization Online Banner AccountSlide8

Sample BillingSlide9

Role of the Department

Once a contract is signed by the appropriate parties, the administration of the contract falls to the department.

It is the department's responsibility to ensure the following:

payments are made/received as required

performance/goods meet the requirements of the contract

restrictions are not violated department complies with departmental requirements of the contract Slide10

The Contracting Guidelines can be found under the Contracting Section on the Business Services website.

 

 

10

http://www.sou.edu/bus_serv/contracting

Contracting GuidelinesSlide11

SOU Departments contact SuAnne Cleveland, Business Services at Britt at clevelas@sou.edu

to create a C Account #.

Departments would be responsible to keep records of the detail of the charges.

C-Account Request

The email needs to contain the information for the name, contact person name, address and phone numbers.

After creation of the account, the department will receive an email containing the C Acct. # to apply their charges for services rendered.Slide12

C-Account Request: SuAnne Cleveland, clevelas@sou.edu, 552-6730 Advice and Administrative oversight for contracts:

Treasa

Sprague, spraguet@sou.edu, 552-6319Creating new Banner “charge” Detail Codes: Patti Eliot, Accounting Manager eliotp@sou.edu, 552-6065Reviewing Payment History: SuAnne Cleveland, clevelas@sou.edu, 552-6730Contacts