The Guild of the Royal Canadian Dragoons - PowerPoint Presentation

Slide1

The Guild of the Royal Canadian Dragoons

Board of Directors’ Meeting

5 Nov 2016

Cent RoomSlide2

PurposeWelcome new Directors to the Board

Provide update to the Board on Guild activities

Budget close-out for 15-16

Investor SITREPSlide3

Agenda

Item

OPI

Introductory Remarks

Chairman

Welcome New Directors

Chairman

Approval of Minutes

Secretary /Treasurer

Old Business

Activity Updates

Springbok/Dragoon

Mr. N. Forsyth

Dragoon 2

Secretary /Treasurer

Heritage Centre

Mr. Halfper

Historical Vehicles

Mr. Maerz

Budget 15/16 Review

Secretary /Treasurer

Committee Updates

Strategic Planning

Mr. B.

Forsyth

History & Heritage

Mr. Maerz

Quality of Life

Mr. Hillier

Unity & Communications

Mr. Inglis

Governance

Mr. Saucier

Fundraising

Secretary /Treasurer

Association SITREP

Mr. Levesque

New Business

Investments

Secretary /Treasurer

Budget 16/17

Secretary /Treasurer

Points from the Floor

Secretary /Treasurer

Closing Remarks

ChairmanSlide4

Introductory RemarksSlide5

We are still online!!!Slide6

Welcome New DirectorsSlide7

Members of the Guild80 members- volunteers from across the Regt’l Family to incl

:

COTR

CO

RSM

6 x

Majs

6 x SSM

Capt

/Lt x 10

Snr NCOs x 12

Jnr NCOs x 18

Association x 12

Friends of the Regiment x 12 (

8 x vacancies

)

Cadet CO x 1 (

vacant

)Slide8

Board of Directors26 total- Directors are elected to a 2 year termPresident-

CotR

Vice President- Association President

4 x Appointed Officers

CEO- CO

Secretary/Treasurer- R2IC

1

x

CWO (Hebert)

3 x

Majors (

Maerz

,

Hillier

,

Inglis

)1 x Capt (Saucier)1 x Lt (Smith)3 x MWOs (Robertson, Barrett, Laroche)1 x WO (Keith) 1 x Sgt (Edwards)1 x MCpl (Padvaiskas)1 x Cpl (Bride) 1 x Tpr (Slaterry) **1 x MCpl/Cpl/Tpr from C Sqn 3 x FOTRs (Patron, Legal, Member at Large)3 x Association Member (Strategic Planner, 2 x Members at Large)Slide9

Approval of Last MinutesSlide10

Approval of Last MinutesLast

BoD

Minutes

dated

14 Apr 16

sent out by email to

all

Directors on 27 Oct 16.

In the future, will be found at “Dragoons.ca” under “Guild tab” Slide11

Old BusinessSlide12

Activities UpdateSpringbok/Dragoon Publication

Dragoon 2

Heritage Centre

Historical Vehicles

Budget 15/16 reviewSlide13

Springbok/DragoonSlide14

SPRINGBOK 15/16 Close outMr. N.B. ForsythEditor-in-ChiefSlide15

SPRINGBOK 15/16 Roll outSpringbok and Dragoon e-versions uploaded to Dragoons.ca on 21 Oct 16Publication distributed to those attending LeliefonteinOutside distribution ongoingSlide16

Cost breakdownCost of publication $7,980Advertising revenue $2,900 Cost to the Guild $5,080Cost of distribution $1,000 (paid by RCD Assocation)Slide17

SPRINGBOK 16/17Editor-in-Chief: Mrs. C.M. SummerfieldEditor: Ms. M. DunnNotesJoint issueGeneral Dynamics has shown interest in advertisingSlide18

SPRINGBOK 16/17 TimelineIPC 25 Nov 16MPC March 17First Draft NLT 14 July 17Second Draft NLT 25 August 17

Final

Version

sent NLT 11

Sept 17

Distr

Complete

Leliefontein

17Slide19

“Dragoon 2”Slide20

Heritage CentreSlide21

Historical VehiclesSlide22

Budget 15/16 ReviewSlide23

2015/16 Financial Overview1 Oct 15 – 20 Sep 16

Bottom Line

Revenue: $ 137,858.91 ($195,500.00)

Expenses: $ 80,152.24 ($108,568.00)

Net Income: $ 57,706.67 ($86,932.00)

Total Liabilities and Equity – $1,330,384.57 ($ 1,297,508.64 – End FY 14/15)

Audit FY 14/15 – No issues reported

Guild Investor - IGSlide24

Budget FY 15/16 Roll-upProjected Revenue

Actual

1

General Donations

$ 20,000

$ 9,710

2

Y007 Allotment Donations

$ 30,000

$ 28,945

3

United Way (GCWCC)

$ 500

$ 487

4

Springbok Adverstising

$ 2,000 $ - 5Bursary Donations

$ 1,000

$ 600

6

Website Advertising

$ -

$ -

7

Trust Fund Income / Investment Interest

$ 130,000

$ 93,373

8

Bursery

Investment Interest

$ 1,000

$ -

9

CFCF & Other Interest

$ -

$ 243

10

Fundraising Donations

$ 10,000

$ 4,500

11

Volunteer & Community Sevice Bursary

$ 1,000

$ -

Total Projected Revenue

$ 195,500

$ 137,859 Slide25

Budget FY 15/16 Roll-upAnticipated Expenses

Operations

Actual

12

Donor Sitrep

$ -

$ -

13

Insurance

$ 1,500

$ 3,596

14

Admin Expenses (includes Audit, Lawyer)

$ 15,500

$ 8,960

15Accounting Services (Richard Amyotte's)

$ 6,500

$ 7,819

16

Investor's Group Fees

$ -

$ 15,416

17

Bank Charges

$ 500

$ -

18

Safety Deposit Box

$ 68

$ 68

19

Raffle

$ -

$ -

20

General Fundraising

$ -

$ 4,995

21

Travel

$ -

$ -

Operations Subtotal

$ 24,068

$ 40,854 Slide26

Budget FY 15/16 Roll-up

Unity & Communications

22

Springbok Publication

$ 6,000

$ -

23

Regimental Family Wesite

$ 250

$ 249

24

Travel to Regimental Events / Meetings (includes spt to COR)

$ 5,000

$ 4,510

25

Support to Cadets

$ 600 $ - 26

Association Newsletter

$ -

$ -

27

Communications Advertising

$ 3,000

$ 8

Unity Subtotal

$ 14,850

$ 4,767 Slide27

Budget FY 15/16 Roll-up

History & Heritage

28

Guild Property Maintenance (Repair / Refurbishment)

a

Regt Silver

$ -

$ -

b

Photos/Prints/Paintings

$ 650

$ 238

c

Furniture & Appliances

$ 1,000 $ - d

Trophies, Statues, Plaques and Monuments

$ 500

$ 2,255

e

Diairies, Documents and Books

$ 15,000

$ 14,901

f

Vehicles, weapons, uniforms & Equipment

$ 1,000

$ 405

29

Ceremonial Guard

a

Swords & Accoutrements

$ 1,000

$ -

b

Ceremonial Uniforms & Accoutrements

$ 6,500

$ 772

c

Lances & Accoutements

$ 3,000

$ -

d

A mounted component

$ -

$ -

30

Guild Property Procurement

a

Regimental Silver

$ -

$ -

b

Photos/Prints/Paintings/Plaques

$ -

$ -

c

Diairies, memos, orders and notes of Regimental significance

$ -

$ -

d

Vehs & Eqpt used by the unit

$ -

$ -

e

Trophies, Plaques & Monuments

$ -

$ -

f

Documents and Books

$ -

$ -

g

Other artefacts which become Regimental Property

$ 3,000

$ -

31

Regimental History Book

$ 2,500

$ -

Heritage Subtotal

$ 34,150

$ 18,571 Slide28

Budget FY 15/16 Roll-up

Qualify of Life

32

LLFN Memorial Education Bursary

$ 10,000

$ 10,000

33

Volunteer & Community Sevice Bursary

$ 1,000

$ -

34

Regimental Disbursements

$ -

a

Hospitality Fund

$ 500 $ 501 b

Soldier QOL Improvement Fund

$ 13,000

-$ 3,622

c

Family Support

$ 2,000

$ 378

d

Ceremonial Activities

$ 2,000

$ 841

e

Unit Sports & Fitness

$ 2,000

$ 320

35

RCAC Association Disbursement

$ 2,000

$ 500

36

Retirement Recognition Disbursement

$ -

$ -

37

Deployment Bears

$ -

$ -

38

Recuperation Kits

$ -

$ 218

39

Accroutements

$ 3,000

$ 6,823

Quality of Life SubTotal

$ 35,500

$ 15,960

Total Anticipated Expenses

$ 108,568

$ 80,152

Net Income

$ 86,932

$ 57,707 Slide29

Committee UpdatesSlide30

Strategic PlanningSlide31

History & HeritageSlide32

History & HeritageOverview of activitiesHVT Projects 16/17Upcoming Planned ProjectsSlide33

Historical VehiclesVehicle StateStaghound 1 - Runner, 1 engine, transmission issuesStaghound 2 - Non-runner, very roughFerret - RunnerInsurance - updates in progress

Uniforms

WW2 BDU (replica

) -

Staghound

turret crew with potential to supply fully crew with spares

Olive

Drab -

Sufficient

for Ferret crew with sparesSlide34

Detailed Veh StateFerret – Serviceable, minor adjustments and runs a bit rough, overall quite workable once warmed up.Staghound  Engines

Right Engine serviceable

Left engine fails to run after warm up. Most likely ignition/ carburetion issues. Should be minor, will be handled after Christmas leave.

Will replace both ignition coils, as soon as possible.

Transmissions

Linkages from engines to transmissions completely absent. Need to take a PD trip to the war museum to take measurements. Already greenlighted the visit with museum staff, just need to coordinate an evening when the team can go.

Minor leaks from hoses. Will be re-flared / replaced after Christmas leave.

Brakes

System has major leak somewhere, still need to locate. There are about 34 flared connections in the system off the top of my head, many of them needing to be replaced or re-flared. System needs to be refilled and bled again before parade, and once complete, the brakes are quite serviceable. This should be mostly rectified by the 3-4 Nov.

Suspension

/ Steering

Power steering column is still with Nick Tilgner being rebuilt. It is a hydraulic / electric system, and from what I’ve been told the electronics were quite fried needing extensive work. I will link up with him on that, I’m hoping to have power steering by Leeuwarden.

Fuel

System

We are still using outboard boat motor fuel cans to run the fuel to the carburetors. My solution is to purchase a universal 12V inline electric fuel pump (or two) and feed off the external fuel tank once we’ve deemed it serviceable. The alternative requires having both motors pulled out of the hull to access the internal tank at the bottom of the engine compartment. I’d rather not. The pumps are relatively inexpensive, and easy to plumb / wire. Again, another project after Christmas leave.

Tires

A backburner issue, but the tires currently on the vehicle are from an HLVW and are much too large for it. Although I am a stickler for accuracy , realistically, this is not a pressing issue as what we have on there for now works. They do however contact the hull when making tight turns. I will keep the feelers out for a more correct set of shoes for the Stag for future consideration.Slide35

HVT OrbatMCpl. AubeCpl. DelongCpl. DuffyCpl. GaltonCpl. KnottCpl. TanTpr. MonidTpr. LedinghamSlide36

Memorials List generated ~2008 MIANew list in progress, electronic and managed by H&H IOC 1 year / FOC 2 yearsSlide37

Ceremonial UniformsCeremonialNSTR – maint and upkeepGathering estimates to increase guard size Slide38

Heritage Long Term Thrust Plan

0 Years

5 Years

10 Years

15 Years

20 Years

+

Ceremonial Activities

Ensuring that

important Regimental historical events are afforded proper respect an honour

Mission

Honouring the proud and distinguished heritage of The Royal Canadian Dragoons

Thrust Lines

End State

Ensuring

the preservation and promotion of Regimental

history

and

heritage

Guild Property

E

nsuring

that the property of the  Guild,

is properly

acquired, maintained, preserved and

restored

Ceremonial Uniforms

Mounting

and

maintaining

a ceremonial dismounted guard

Memorials & Remembrance

Ensuring that

the memorials, monuments and places of remembrance dedicated to Dragoons are given the proper care, attention and homage due to their place in history

Historical Vehicles

Acquiring by

purchase, loan or restoration, the mounts used by the Regiment throughout its history

End State

MissionSlide39

H&H – Projects FY 16/17Internal GovernanceStructure and TORHVT Quick impact purchaseRemainder of HVT uniformsMemorialsMonument databaseCeremonial Uniforms

Pistol Holders

Scarlets planning

Guild Property

Business

firearms

licence

HVT

museum

status

Ceremonial Activities

Planning Leeuwarden 75

th

and Leliefontein 125thSlide40

Next 3 YearsCeremonial Activities

Guild Property

Ceremonial Uniforms

Memorials & Remembrance

Historical Vehicles

0

1

2

3

Finalize purchase of 5 x WW2 BDU.

Purchase

new pistol

holsters

Purchase Boer War uniforms

Determine req’ts for firearms ownership

IOC

Monuments

database

Issue proposal for Leeuwarden 75

th

Purchase new HVT

-quick impact, wheeled

FOC

Monuments

database

Plan and commission Leliefontein Monument for 125

th

(Petawawa)

1

2

3

4

9

8

7

6

5Slide41

3 Years +Ceremonial Activities

Guild Property

Ceremonial Uniforms

Memorials & Remembrance

Historical Vehicles

3

5

10

20

Leeuwarden 75

th

Purchase new HVT

- Refurb Lynx TBC

Bid for Coyote TBC

100 x Scarlets established

Leliefontein 125

th

Purchase HVT

- Sherman TBC

1

2

3

4

5Slide42

Quality of LifeSlide43

Quality of Life Sub-committee UpdateDefining Quality of LifeQOL Thrust Lines

Way Forward

QoL

Sub-Committee

20 Year Plan

Operating Document

Directed Fund Budget

Discretionary Funds BudgetSlide44

Defining Quality of Life

The Guild of The Royal Canadian Dragoons

Mission

: Is to protect, preserve, and further the traditions and heritage of The Royal Canadian Dragoons,

and to improve the

QoL

of the Regimental Family

.

Vision

: One strongly united Regimental family of former and serving Dragoons, encompassing the Unit, the Association Chapters, affiliated Cadets, all past and present members, families and friends,

dedicated to promoting family Quality of Life

…

By-Law No. 2 –

QoL

Objective

The Guild is concerned with the welfare and

QoL

of all its members, irrespective of their place within the family. While the Guild’s

main focus is on the care of today’s soldiers and their families

, support is also provided to all elements of the Guild. The

QoL

objective is achieved through Guild sponsorship of projects aimed at

improving the quality of life for the families of soldiers, helping ease the burden of deployment and family separation, and assisting Dragoons in other areas

. The Guild’s collective effort to improve the Regimental family “

QoL

” is a

core value

of the Corporation.

QoL

Defined?

Improving the

QoL

for our soldiers

Improving the

QoL

for soldiers’ families

Improving the

QoL

for the Regimental FamilySlide45

Proposed QOL Task Priority

Disbursements

Arrival

QOL

Support

Education Bursary

MUST DO

Volunteer

& Community Service Bursary

Deployment Bear

LLFN Bursary

Recuperation Kit

Family Support

SHOULD

DO

Ceremonial

ActivitiesAccoutrementsAssociation

QOL

Improvement

COULD DO

Sports &

Fitness

Hospitality

Indicates Specific Donation

Directed Donations

Quality of Life

THRUST LINES

Discretionary

Funds

Must Do

Should Do

Could Do

Budget FY 16/17

Sports and Fitness ($2,000.00)

Soldier

QoL

Improvement ($10,000.00)

Ceremonial Activities

($2,000.00)

Accoutrements ($3,000.00)

RCAC Association ($2,000.00)

Family Support

($2,000.00)

Hospitality ($500.00)

$32,500.00

Deployment Bears

(Nil)

LLFN Bursary

($10,000.00)

Volunteer & Community Service Bursary

($1,000.00)

Recuperation Kits

(Nil)Slide46

Quality of Life Sub-committee

Stand-up of Sub-committee

Chair OC B Sqn

Co-Chair SSM B Sqn

Members 1 x Tp Ldr

1 x Tp WO

4 x CAF volunteers

2 x spouses

For the purpose of:

Establishing

and

Approving min baseline tasks and

funding

Create

QOL Document outlining and defining

above tasks

and

objectives

Fully

Develop 20

year plan *Regiment’s 150

th

Anniversary (2033)

Directed funds budget

Discretionary funds budgetSlide47

Quality of Life – Way Forward

Improving Soldier

QoL

Securing directed donations for Recuperation kits

Improving Family

QoL

Purchasing “in-house” stock of Deployment Bears

Providing Family Care Plan emergency assistance

Providing assistance for Families with injured/ill children (CHEO)

Christmas donation baskets – toys, food, etc.

Improving

QoL

for the Regimental Family

Coast to Coast Regimental support

Regimental funerals and ceremonies

RCAC Association

125

th

Anniversary

C Sqn complete (

incl

spouses, family) to travel to PetawawaSlide48

Unity and Communication Long Term Thrust Plan

Mr. Chris Inglis

5 Nov 16Slide49

Unity and CommunicationGoalsSustain / strengthen ties with the communityKeeping the Regimental family informed

Public Awareness

Regt in the public eye

Regimental activities / projects

Guild community involvement

Support the preservation of unit identity and history Slide50

Thrust Line ActivitiesPrint MediaSpringbok The Dragoon (Association)

Dragoon

Vols

2 and

3

Social Media

Facebook

Webpage

Promotional video (RSM)

Information Management

Up coming events / Anniversaries

Dragoon Drop Box

Hardware improvementsSlide51

Way ForwardEnduring – Combined Springbok / The Dragoon annual publication

1-5 Year Plan

Guild Website redesign

“Dragoon” Volume 2

Communication strategy

10-20

Year Plan

“Dragoon” Volume 3

Springbok / The

Dragoon digitisationSlide52

Social MediaFacebook

Improve posting schedule

Advertise events such as

Leuwarden

,

Leliefontein

, Regimental Birthday

etc

Web Page

Continue with current model.

Investigate:

Email list sign up

Forward leaning on Advertisement of events (

Leuwarden

75

th

, Leliefontein 125th, RCD 150th)Slide53

Information ManagementCentral storage and management of: Contact/distribution lists

Email lists

Can be processed through web page links

Privacy policy must be developed and

enforced

Dragoon Photo “Drop Box”

User friendly

Ease of access

Preserve digital files and photos

Springbok (Digital Edition)Slide54

Communications EquipmentEnduring - communication equipment annual budget1 – 5 year

Equipment procurement :

Camera equipment (still and video)

Digital media software tools (

ie

photoshop

)

Computer to process digital media

Appropriate storage hardware

For Regt and C Sqn in Gagetown

5-20 year

Continued maintenance of equipment

Assess and utilize, if appropriate, new and emerging social media apps to advance communication activities Slide55

GovernanceSlide56

Governance General

Board Binder

New WorkSlide57

FundraisingSlide58

Fundraising FY 16/17Ex GUILDED DRAGOONTwo Events Planned each FY (Spring & Fall)

22 April 16

Expanded

FoTR

network

22 Oct 16

16 x participants from Order of St. George

Ex Collaborative Spirit-like event (successful)

Guild Fundraising Dinner

CFC Mess in Toronto (Armour Heights)

Gen Hillier as Keynote Speaker

‘Postponed’ due to conflicting schedule

Other ideas for Events

Volunteers for Fundraising CommitteeSlide59

Association SITREPSlide60

New BusinessSlide61

InvestmentsCurrent Investor: Investor’s GroupReview conducted 2014: No issues

Recent review 2016

Portfolio reviewed by IG, SISIP, Manulife

Multiple Trust Fund accounts

High fees to manage multiple accounts

Not capitalizing on charitable status for taxes

SISIP and Manulife suggested plan

Consolidate funds to save fees

Maximize tax efficienciesSlide62

Decisions from The BoardMotion to liquidate to cash current IG portfolio at an appropriate time in the market.Motion to change investment company

Motion to reinvest cash in Low-Medium risk stocks.

Invest

any new monies with Manulife in the interim.

Decisions to be executed by CEOSlide63

Investment PlanNext Steps

Committee determines proper timing to liquidate and reinvest

Draft Letter for CEO signature to liquidate to cash when market is favourable

Work with Manulife to develop investment planSlide64

FY 16/17 SITREPSlide65

FY 16/17 SITREP1 Oct

16

–

01 Nov 16

Bottom

Line

Revenue:

$ 1,071.00 ($ 146,500)

Expenses:

$ 852.46 ($ 134,150)

Net

Income:

$ 198.79 ($ 12,350)

Total Liabilities and Equity –

$1,329,332.58

($ 1,330,384.57– End FY 15/16)Audit FY 15/16 – No issues reportedGuild Investor - IGSlide66

Points from the FloorSlide67

Next BoD Mtg

and AGM

TBC (Regt Deployed in Apr)Slide68

Closing Remarks