Clearance Processing

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Back To The Basics. Presented By . Mallory Howard. December 12, 2013. Agenda. Clearance Processing . SF-86 Review. Clearance Tracking and Record Keeping. Interim Determinations. Loss . o. f Jurisdiction. ID: 159971 Download Presentation

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Clearance Processing

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Clearance Processing

Back To The Basics

Presented By

Mallory HowardDecember 12, 2013



Clearance Processing SF-86 ReviewClearance Tracking and Record KeepingInterim DeterminationsLoss of JurisdictionPeriodic Reinvestigation ProcessingJPAS NotificationsSWFTRRUAdmin Downgrades and TerminationsDMDC vs. DSS Call Center


Clearance Processing

NISPOM 2-200cWithin a Multiple-Facility Organization (MFO), the home office can centrally manage NISPOM 2-200aEmployee can be processed for a PCL when contractor determines that access is essential in the performance of tasks or services related to the fulfillment of a classified contractNISPOM 2-200dContractor will limit requests for PCLs to minimal number of employees necessary for operational necessity Don’t establish pools of cleared employeesAt ViaSat, we meet this by:Employee is briefed to notify Security when they no longer require a clearanceRevalidating the need for a clearance at the time of their Periodic ReinvestigationRevalidating when notified that an employee changes programs


Clearance Processing

NISPOM 2-201Investigative RequirementsSingle Scope Background Investigation (SSBI)Top Secret Q (Dept. of Energy TS Equivalent)SCI (Special Compartment Information)National Agency Check with Local Agency Check and Credit Check (NACLC)SecretL (Dept. of Energy Secret Equivalent)ConfidentialPeriodic ReinvestigationTop Secret – 5 yearsSecret and Confidential – 10 yearsSAPS – Defined by customer


Clearance Processing



Each applicant must produce evidence of U.S. citizenshipNISPOM 2-208Acceptable forms of US Citizenship“Birth Certificate is the primary and preferred means of citizenship verification”Naturalization CertificateUS Passport or Passport Card – current or expired, not canceled or void (Card addressed in ISL 2010-01)A Report of Birth AbroadA Record of Military Processing-Armed Forces of the United States (DD Form 1966)NISPOM 2-209 and 2-210Non-U.S. Citizens Eligible for a Limited Access Authorization


Clearance Processing

Access Request Form is received indicating that employee needs a clearanceStart Clearance Processing FormInitiate the employee in JPAS Archived records need to be reactivated before an employee can be added in the system and initiatedEmail the employee clearance initiation instructionsInclude the required Privacy Notice regarding the review of their SF-86


Clearance Processing

DeadlinesJPAS: 30 days to start, 90 days to completeViaSat: 30 days to start, 15 days to completeFSO or designee reviews e-QIP for adequacy and completeness Obtain fingerprints via Electronic Fingerprint Capture or Fingerprint Card (FD-258) and transmit to OPM via SWFT


Clearance Processing

What if someone has current eligibility?An individual should maintain clearance eligibility for 24 months If you are able to pick up their clearance in JPAS, then you can move forward in doing so as long as their record shows eligibilityWhat is best practice?Check that most recent debriefing date is within 24 monthsVerify that the most recent investigation is in scopeConfirm record separation from the previous employer


Clearance Processing

Brief the employee and execute the Classified Information Nondisclosure Agreement, SF-312 Agreement between United States and an individual who is cleared for access to classified informationMust be executed prior to picking up clearance in JPAS and obtaining access to classified informationIndoctrinate Interim or Final clearance in JPAS

How do I pick up an Interim or Final clearance?


Clearance Processing

A date in the NdA field in JPAS means no SF-312 is necessaryThe date entered in JPAS must be the date the employee signed their original NdA No NdA date shown in the JPAS record means it is your responsibility to add the information

SF-312 should be faxed to the

PSMO-I:(443) 661-1140ATTN: SF-312


Clearance Processing

Common omissions/mistakes on the SF-312: Employee SSN is incomplete or omitted Signature of employee is typed or omitted Witness signature is typed or omitted Employee and witness signature dates are not the same Debriefing signatures no longer required on SF-312 Notification will be sent via CAF message if a new SF-312 is needed


Clearance Processing

As required, maintain a copy of the SF-86 and original signed release forms for the life of the investigationThe SF-86 and original release forms must be destroyed once the clearance is adjudicated and eligibility is determined (NISPOM 2-202b)At ViaSat the SF-86 is returned to the employee


SF-86 Review

The FSO or designee must review the SF-86 for adequacy and completeness.

Common Reasons for Rejection

Missing employment information

Missing SSN for spouse or cohabitantMissing relatives informationMissing Selective Service registration informationMissing education information


Clearance Tracking and Record Keeping

Track the clearance process from the request to final eligibility

Tracking Form

Cover sheet for SF-86Clearance Processing spreadsheetReference for all investigations in processBroken down by stagePersonnel DatabaseIndividual record of clearance status and briefings


Interim Determinations

How is an interim clearance granted?Granted based on the initial review of the SF-86 prior to the investigation openingAn Interim Eligibility Pending notification does not mean final clearance eligibility will not be grantedInterim can be pulled upon further investigation


Interim Determinations

What’s the difference between an Interim and Final Secret Clearance?

Interim Secret

Can view:

(U) COMSEC material

Can view:

(S) with no COMSEC or NATO associated with it

Cannot view:

SECRET//COMSEC or SECRET//NATO or Restricted Data that requires final SECRET clearance


Periodic Reinvestigation Processing

Periodic Reinvestigation Top Secret – 5 yearsSecret and Confidential – 10 yearsSAPS – Defined by customerRun the Personnel Report in JPAS monthlyUse the Previous Investigation Close Date to determine if a reinvestigation is neededRevalidate the clearance needInitiate the investigation or proceed with a downgrade or debriefing


JPAS Notifications

JPAS is a living a living and breathing database!Check Notifications on a regular basis.



Interim eligibility

Final eligibility granted or deniedEligibility PendingLoss of JurisdictionRevokedInvest Rqst StatusInitiated PSIReady for Review PSQReady for Review/ApprovalApproved PSQReceipt Acknowledged by ISP (Investigation Service Provider)RevisedTerminated

Message From CAFCommunication from the PSMO-I Reactivate Rqst StatStatus updates on reactivationRRU Response



Secure Web Fingerprint Transmission (SWFT) mandatory as of December 31, 2013Options for creating electronic fingerprint files (.eft):Live Scan Card ScanFingerprinting Service ProviderViaSat to provide fingerprinting service to local contractors starting early 2014Fingerprints obtained in the following cases:New Clearance InvestigationNew Type of Clearance Investigation


RRURequest to Research/Upgrade Eligibility

When would I submit an RRU?An investigation has been closed for 30+ days and eligibility has not postedChange to SSNIf you mistakenly enter an incorrect SSN while initiating an investigation, submit an RRU before any action is taken on the recordNotes to remember when submitting RRUs:You can only have one pending RRU for a subject at a timeYou must pick the DoD CAF IndustryThe RRU will remain until it is addressed and you receive an RRU response in the notifications


Loss of Jurisdiction

Loss of jurisdiction = no clearance eligibilityThe subject must be debriefed and no access should be grantedLOJ usually occurs for one of the following reasons:The SF-86 was not received following an official CAF requestAn incident report was submitted and the contents led to a loss of jurisdictionA CAF, other than DOHA, determines there is no longer a need for SCIDebrief and remove from SCIThe FSO must send an RRU to DoD CAF Industry if Top Secret access is still required


Admin Downgrades and Terminations

DowngradeDebrief current access in JPAS and indoctrinate lower levelReissue visit requestsTerminationsDebrief individualReport adverse term condition to DoD CAF via JPAS (if applicable)Cancel visit requestsOut-process the JPAS recordSeparateDebrief access“Out” process from your SMO


DMDC VS. DSS Call Center



DSS Call Center

Personnel Security Clearance inquiriese-QIPSTEPPISFD

Who do you call when you need assistance?


Contact Information

Mallory Howard6155 El Camino RealCarlsbad, CA 92009(760) 930-2925mallory.howard@viasat.comInterested in attending a more in depth seminar on JPAS and clearance processing? Let us know!Email:

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