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Using Indents & Tabs Using Indents & Tabs

Using Indents & Tabs - PowerPoint Presentation

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Using Indents & Tabs - PPT Presentation

Guided Lesson Objective In this lesson you will learn how to use the tab selector and the horizontal ruler to set tabs and indents and how to use the Increase and Decrease Indent ID: 315833

tab indent tabs line indent tab line tabs paragraph text ruler stop point hanging insertion inch left key marker

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Slide1

Using Indents & Tabs

Guided LessonSlide2

Objective

In this lesson, you will learn how to use the

tab selector

and the

horizontal ruler

to set

tabs

and

indents

, and how to use the

Increase

and

Decrease Indent

commands.Slide3

Key Terms

First-line

indent

:

When the first line of your paragraph is indented.

Hanging

indent

:

The first full line of text is not indented, but the following lines are indented.

Indent

:

The space between text and a document’s margin.

Leader

:

Solid, dotted, or dashed lines that fill the blank space before a tab setting.

Negative

indent

(

outdent

):

You can also create a negative indent, sometimes called

an

outdent

, by dragging the indent markers on the ruler to the left past the left margin.

Tab

stop

(tab):

Marks the place where the insertion point will stop when you press the Tab key.Slide4

Introduction

There are several ways in Word that you can indent text; however, it’s important to use these tools appropriately in order to

indent correctly

each time. This helps the editing process go smoothly, thus saving you time. Slide5

Indents & Tabs

Indenting

and

tabs

are useful tools for making your text more readable. Indenting text adds structure to your document by allowing you to separate information. Depending on your needs, you can use tabs and indents to move a single line or a whole paragraph

.

Indents and

Tabs movieSlide6

Indenting Text

In many types of documents, you may wish to indent only the

first line

of each paragraph. This helps to

visually separate

paragraphs from one another. It's also possible to indent every line

except the first line

, which is known as a

hanging indent

.

Note

:

Make sure that the rulers are visible for this lesson so that you can see the indentations.Slide7

First Line IndentSlide8

Hanging IndentSlide9

To Indent Using the Tab Key

A quick way to indent is to use the

Tab

key. This will create a first line indent of 1/2 inch

.

Open the “Bullying in Schools” data file

.

Place the insertion point

at the very beginning

of

the first paragraph. This is the paragraph we want to

indent.

Press

the

Tab

key. On the ruler, you should see the

First Line Indent marker

move to the right by 1/2 inch. Slide10

The Three Indent MarkersSlide11

To Create or Adjust a First Line Indent or Hanging Indent

Place the

insertion point

anywhere in the

second paragraph.

To

adjust the

first line indent

, drag the

First Line Indent marker

on the

ruler to the .5 inch mark.

Place the

insertion point

anywhere in the

third paragraph.To adjust the

hanging indent

, drag the

Hanging Indent

marker

to the 1 inch mark on the ruler.

Place the insertion point anywhere in the

fourth paragraph. To move both markers at the same time, drag the Left Indent marker to the 1.5 inch mark on the ruler. This will indent all of the lines in the paragraph. Slide12

To Use the Indent Commands

If you want to indent all of the lines in a paragraph, you can use the

Indent commands

on the

Home

tab.Slide13

Increase and Decrease Indent

Select the text you wish to indent.

Make sure you are on the

Home

tab.

Click the

Increase Indent

command to

increase

the indent by increments

of

1/2

inch

.

Click the

Decrease Indent command to decrease the indent by increments of

1/2 inch

.Slide14

If you would prefer to type in your indent amounts, you can use the

Indent fields

on the

Page Layout

tab

.Slide15

Tabs

Tabs

are often the best way to control exactly where text is placed. By default, every time you press the tab key, the insertion point will move

1/2 inch

to the right.

By

adding

tab stops

to the

Ruler

, you can change the size of the tabs, and you can even have more than one type of alignment in a single line. For example, you could

Left Align

the beginning of the line and

Right Align

the end of the line by simply adding a

Right Tab.Pressing the tab key can either add a tab or create a

first line indent

depending on where the insertion point is. Generally, if the insertion point is at the beginning of an existing paragraph, it will create a first line indent; otherwise, it will create a tab.Slide16

The Tab Selector

The

tab selector

is above the

vertical ruler

on the left. Hover over the tab selector to see the name of the type of

tab stop

that is active

.Slide17

Types

of tab stops

Left

Tab

:

Left-aligns the text at the tab stop

.

Center

Tab

:

Centers the text around the tab stop

.

Right

Tab

:

Right-aligns the text at the tab stop

.

Decimal Tab

:

Aligns decimal numbers using the decimal point

.

Bar Tab

:

Draws a vertical line on the document

.

First Line Indent

:

Inserts the indent marker on the ruler and indents the first line of text in a paragraph

.

Hanging Indent

:

Inserts the hanging indent marker and indents all lines other than the first line.Slide18

Setting Leaders

Leaders

are solid, dotted, or dashed lines that fill the blank space before a tab setting.

Leaders are often used in table of contents.Slide19

To Insert a Leader

Open the Tabs dialog box by double-clicking a tab stop marker on the ruler, or on the Home or Page Layout tabs.

Click the Paragraph Dialog Box Launcher, and then click Tabs in the Paragraph dialog box.

In the Leader section of the Tabs dialog box, click the option button next to the leader you want to use.

If you want to set leaders for more than one tab stop, click Set, and then select the next tab stop and the leader you want to set.Slide20

Tabs Dialog BoxSlide21

Let’s Practice

Now, we will practice using Tab stops together.

Make sure you have a copy of the NADA Memo document and data file.