0 201819 Electronic Student Score Reports November 7 2018 Electronic Student Score Reports 1 CAASPP Smarter Balanced for English language artsliteracy ELA and mathematics California Alternate Assessment ID: 728917
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Slide1
What is your role?
2018–19 Electronic Student Score Reports
0Slide2
2018–19 Electronic Student Score Reports
November 7, 2018Slide3
Electronic Student Score Reports (1)
CAASPP
Smarter Balanced for English language arts/literacy (ELA) and mathematics
California Alternate Assessment for ELA and mathematics
California Science Test (CAST)California Spanish Assessment (CSA)
ELPAC
Summative ELPAC
Based on State Board of
Education
approval
2018–19 Electronic Student Score Reports
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Poll: What is your role for transitioning to electronic Student Score Reports?
2018–19 Electronic Student Score Reports
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Electronic Student Score Reports (2)
Beginning in 2018–19, Student Score Reports (SSRs) will be provided electronically.Local educational agencies (LEAs)
will have several options on how to obtain and distribute these reports.Many LEAs will choose to use a combination of approaches based on their individual needs.2018–19 Electronic Student Score Reports
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What do you hope to take away from today’s webcast
?
2018–19 Electronic Student Score Reports
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Respond at the
pollev.com/caasppworkshops
.Slide7
Enhanced Student Score Reports
2018–19 Electronic Student Score Reports
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Primary Method of Obtaining SSRs
Access SSRs from LEA’s parent or student portal
2018–19 Electronic Student Score Reports
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Parent Portals
Are usually a feature of a student information system (SIS)
Provide parents/guardians immediate access to grades, assignments, and attendance records Help
to facilitate and improve communication between home and school
2018–19 Electronic Student Score Reports
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How It Works
2018–19 Electronic Student Score Reports
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Parent
or Student Portal AccessLEA Responsibilities
Vendor Responsibilities
Accept LEA credentials every
three months
Implement the application programming interface (API) to access
SSRs
Make SSRs available to LEA users or
parents/guardians
Provide
parent portal
vendors with credentials to access
SSRs
Reset credentials every
three months
2018–19 Electronic Student Score Reports
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Groups
Testing Group
Entities
October
15–26
, 2018
Vendor SIS Group 1 (Pilot
participant
:
Aeries
)
October
29–November
9, 2018
Vendor SIS Group 2 (Pilot
participants
: Infinite Campus
and
Los Angeles Unified School
District)
November
12–27
, 2018
Vendor SIS Group 3
(Pilot
participants
:
El
Monte
)
December 5–16, 2018
Makeup window
2018–19 Electronic Student Score Reports
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Testing
Schedule—Group 1October 15–26, 2018
AeriesSchool PathwaysSchoolWise
2018–19 Electronic Student Score Reports
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Aeries (1)
Development Process and PhilosophiesDedicated development resourcesConsistent Dev & QA team involved in all meetings
Fully Integrated, not an "add-on"Access to multiple stakeholders in a district2018–19 Electronic Student Score Reports
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Aeries (2)
District Rollout and PlanningAnalyze Portal Participation RateCommunity Engagement to Increase Rate
Communicate with ParentsFinal ReleaseFeedback2018–19 Electronic Student Score Reports
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Aeries (3)
Demonstration Videohttps://aeries.wistia.com/medias/ta427s7pur
2018–19 Electronic Student Score Reports
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Credentialing (1)
2018–19 Electronic Student Score Reports
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Credentialing (2)
2018–19 Electronic Student Score Reports
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API
Specifications Provides the interface to retrieve
SSRsShared with SIS and parent portalsInterface testing underwayCAASPP.org link to API specifications
2018–19 Electronic Student Score Reports
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Integration Testing Timeline
Month
Activities
Currently
Underway–Winter
2018
Open integration testing for SIS,
parent portal vendors, and LEA-developed SIS
Each vendor
to have
a two-week
testing window assigned
February
2019
LEA
s
to
create
their credentials in
the Test Operations Management System (TOMS) and
provide to parent
portal vendor, and vendor
to test the credentials with Educational Testing Service (ETS)
Spring 2019
Finalize
testing,
including assigning credentials
Launch web service interface for electronic reporting
Make production
S
SRs
available
2018–19 Electronic Student Score Reports
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SchoolWise (1)
20
2018–19 Electronic Student Score ReportsSlide22
SchoolWise (2)
2018–19 Electronic Student Score Reports
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SchoolWise (3)
2018–19 Electronic Student Score Reports
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SchoolWise (4)
2018–19 Electronic Student Score Reports
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SchoolWise (5)
2018–19 Electronic Student Score Reports
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School Pathways
2018–19 Electronic Student Score Reports
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School Pathways Video
2018–19 Electronic Student Score Reports
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Testing
Schedule—Group 2October 29–November 9, 2018
Aequitas Solutions—QATLAS (Fresno Unified)Edupoint-Synergy
FlipswitchInfinite CampusMiSIS (Los Angeles Unified School District
)
2018–19 Electronic Student Score Reports
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Testing
Schedule—Group 3November 12–27, 2018
Alma
ARMS (El Monte Union High)Aspen (
Follett)California Education Authority
Headquarters
CompleteSchool—Digitron (Bakersfield City)
Excelerate (Kipp Sol Academy
)
Focus
Illuminate and Assessment
Jupiter
Ed
LAMP (Renaissance Arts Academy)
Omega (Excelsior Charter)
PowerSchool
PROMIS
Solutions (OASIS
)
StudentTrac
2018–19 Electronic Student Score Reports
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2018–19 Electronic Student Score Reports
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Electronic Reporting QuestionsSlide31
What’s Next
for LEAs Using Parent Portals?
Activate your parent portal.
Determine current parent portal usage and develop a plan to increase
usage.
Verify your vendor is scheduled for integration
testing.
Contact Shawny Gray at
sgray001@ets.org
.
Include in the subject line:
Add Vendor for Integration
Testing.Include the name of your LEA, name of vendor, vendor contact, vendor email,
and vendor phone number.
Reach out to your vendor after it has completed
integration
testing.
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Alternate Options for Obtaining
SSRs
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Downloading SSRs in TOMS
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How to Bulk Download
SSRs
QRG
on CAASPP.orgSlide34
Option A:
Make SSRs Available Electronically via a Locally Secure Method
Emails are not a secure transmission of information.
Password-protect
PDF filesPassword-protect cloud
storage
Passwords and PDF files are to be emailed separately.
Electronic SSRs are available via parent computer at school or LEA.
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What’s Next for LEAs Using Other Secure Electronic Options?
Determine technology to be used for electronic
distributionValidate security to ensure confidentialityReview download proceduresGet parents/guardians
engaged
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Option B:
Print SSRs and Make Available LocallyThe SSRs can be printed onto
8.5-by-11-inch paper.The following are ways to make SSRs available to parents:MailStudent delivery
School pickupParent computerPrintout
for parents
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What’s Next
for LEAs Printing SSRs Locally?Verify printing equipment/supplies.
Determine what methods will be used to distribute paper copies.Review download procedures.
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Option C: Purchase Paper SSRs
Paper SSRs
by student, school, or entire LEA on a new tab in TOMSParent/guardian name and address
11-by-17-inch
paper so the four-page report will not be
separated
Additional
SSRs
for the CAST and CSA
Additional printing and packaging options coming soon
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Ordering Paper SSRs in TOMS
[Reporting] tab in TOMS
Paper setsCalifornia Technical Assistance Center (CalTAC)Purchase orders
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What’s Next for LEAs Purchasing Printed SSRs?
Consider distribution and packaging of 11-by-17-inch
paper SSRs.SSRs are provided on 11-by-17-inch paper to accommodate all four pages of the enhanced report and ensure pages are not
separated.Elect to purchase paper SSRs in TOMS before the student takes
his or her first test.Estimate the cost of purchasing SSRs and set up a purchase order.
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Choosing the Right Option(s)
Information is available on the Student Score Report Options web page through
the CAASPP Portal.Consider using a combination of multiple options that support the needs of your student community.
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Selecting
Your SSR LanguagePrimary language in CALPADS
Language preference in TOMSSelect before student takes the test.Additional SSR Languages TOMS report
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2018‒19 Student Score Report Assistance Application
Assistance is available for purchased paper
SSRs.LEAs that will be considered for assistance must submit the application;
demonstrate the highest need or the most hardship to transitioning to electronic reporting for 2018–19; and
develop a thorough plan for adopting electronic reporting in 2019–20.Application release: November 15, 2018Application due: December
14,
2018
Applicant notification: January 30, 2019
2018–19 Electronic Student Score Reports
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Suggested Activities
Update parent/guardian mailing addresses in CALPADS early and
often.Consider a combination of options.Improve parent portal usage.Watch the
Preparing Technology for Online Testing and Electronic Student Score Report webcast archive.
2018–19 Electronic Student Score Reports
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How do you plan to distribute
SSRs to parents in 2018–19?
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2018–19 Electronic Student Score Reports
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Electronic Reporting Questions (2)Slide47
Support is available for all LEA
CAASPP coordinators, ELPAC coordinators, and technology coordinators!Available Monday–Friday from 7 a.m.–5 p.m. Pacific Time
Email: caltac@ets.orgPhone: 800-955-2954
Website: http://
www.caaspp.org/
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Support