2018 Annual Budget Control Officers Meeting November 1 2018 SCC Multipurpose Room 300 400 pm General Fund Revenue 201718 Tuition amp Fees represent 46 of GF revenue General Fund Expense ID: 734337
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Slide1
Grand Rapids Community College2018 AnnualBudget Control Officers Meeting
November 1, 2018
SCC Multipurpose Room
3:00
-
4:00
p.m.Slide2
General Fund Revenue2017-18 Tuition & Fees represent 46% of GF revenueSlide3
General Fund Expense2017-18 Wages & Benefits represent 80% of total expenseSlide4
2017-18 Controllable Expense Variances
Controllable expenses kept in check,
overall
$13.6m actual vs $15.1m
budget
(10% under budget vs 11% last year)
Cost
centers
overspent
by $1k or
more leveled off – similar to last year.
In 2015-16, 22 of 131 (17%)
In 2016-17, 27 of 139 (19
%)
In 2017-18, 27 of 133 (20%)Slide5
General Fund Expense47% of our 2017-18 GF resources spent on direct instructionSlide6
GRCC Revenue Per
Fiscal Year Equivalent Student (FYES)
Compared to State of Michigan, 2016-17
Tuition & Fees
Property Taxes
State Aid
Other Revenue
GRCC
$4,731
$3,408
$1,653
$159
State Average
$5,071
$4,271
$3,169
$164Slide7
GRCC Expense Categories Percentages
Compared to State of Michigan, 2016-17
GRCC
State
Average
Instruction and Instructional Support
64%
59%
Administration
13%
14%
Physical Plant
12%
12%
Student Services
10%
14%
Public Service
1%
2
%Slide8
2019-20 Budget Timeline – Key dates:
Nov 30, 2018
: 2018-19
midyear budget requests due in PS.
Accounting and Budget Services resource page
Forms
available in HRPROD:
Navigate to: GRCC Custom->Campus Community->Budget Requests
Select “
create midyear request
”
Then “
2018-2019
fiscal year
” from the dropdown
March
1,
2018
:
2019-20
department plans, budget requests, and space requests due to immediate supervisors (if not an EBCO).
March
15,
2018
: Annual IT project requests due via on-line submission.
March
15,
2018
:
2019-20
department plans, budget requests, and space requests due to EBCO’sSlide9
Department Planning WorkshopThursday, Jan
31, 2019; 1:30-2:30 (108 SNE)
Department Planning, Budgeting,
Space
Planning & Technology
Overview
Not
mandatory
All are welcome!
You may have your support staff attend with
you
Recommended for new BCO’s or those new to GRCC
For questions or further info,
contact Donna
Kragt
(x4044)Slide10
Launched October 15thCurrently
Unlimited Free 2-Day Shipping on ALL qualified orders through the US Communities contract
Automatic
tax exempt purchasing on items sold by Amazon.com LLC and participating 3rd party sellers
Business
Pricing and quantity discounts on millions of items
Access
to a specialized business only Customer Service
Team
at
AB-Services+GRCC@amazon.com
or 888-281-3847
See grcc.edu/purchasing for more information or contact Melissa @ x3853.Slide11
Door Access, POS & Raider Card Replacement Project
Schedule for exterior door conversion:
CPPB, SCIE, Spectrum Theater,
Bostwick
Office Suite converted to new system
LRC & Music will be complete by November 2
Week of 11/5 – Student
Ctr
and
Sneden
/White
Week of 11/12 – ATC
Week of 11/19 –
Tassell
Week of 11/26 – 12/7 – Main & Cook
Week of 12/17 - PreschoolSlide12
Door Access, POS & Raider Card Replacement Project
All employees will automatically be granted exterior door building access according to the following schedule
:
*
Full Time Faculty and Administrators Grade 16 and higher will also automatically be granted Sunday access from 9:00 – 5:00 PM.
Extended
access beyond the hours
referenced
above will need to be
re-requested
and approved by the
appropriate Dean.
(A
new form is available from
the Campus Police web-site)
Schedule for Operations
Sun
Mon
Tue Wed Thu Fri Sat*See note below 6:00am-11:00pm6:00am – 11:00 pm 6:00am-11:00pm 6:00am– 11:00pm 6:00am-10:00pm6:00am -5:00pmSlide13
Door Access, POS & Raider Card Replacement Project
What’s next:
POS – Cash Registers
Integration with Follett
Integration with vending
Printing
Raider Card Replacement – Beginning in December
Kiosk replacement – Beginning week of December 17
th
Interior door card readers – Beginning week of December 17
th
Parking Readers – Beginning week of December 17th
CELEBRATION!Slide14
Other UpdatesSlide15
Questions?
Thank you!