March 2011 Agenda Current Process Overview of PeopleSoft Wait Listing Functionality Areas for Review Next Steps Additional Information 2 Current Process When classes become full students contact instructors for permission numbers ID: 351595
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Slide1
PeopleSoft Class Wait Listing
March 2011Slide2
Agenda
Current ProcessOverview of PeopleSoft
Wait Listing Functionality
Areas for
ReviewNext StepsAdditional Information
2Slide3
Current Process
When classes become full students contact instructors for permission numbers During registrationDuring add/drop period
Some departments keep wait lists manually
3Slide4
Waitlist Processing
Students will not be enrolled if:They have a time conflict with an enrolled class
They have already enrolled in the maximum number of units
They are already enrolled in another section of the same class
They do not meet the class requisites
4Slide5
Waitlisting Example
Class Capacity = 40Total Current Enrollment = 38Waitlist
Student 1 – Time Conflict - Skipped
Student 2 – Already enrolled in another section - Skipped
Student 3 – Enrolled in classStudent 4 – Enrolled in Class
Student 5 – Moves to slot 3 on waitlist
Student 6 – Moves to slot 4 on waitlist
All students
are reviewed
by
wait listing
process
5Slide6
Areas for Review
Re-ordering of the waitlist. Should graduating or masters students be placed higher on the wait list?Current registration policies may address this concern, as graduating seniors and master’s students already receive high registration priority.
Looking into a way to
allow the faculty member to enroll someone off the wait list.
For classes that do not have pre-requisites systematically enforced students will still be able to add themselves to the wait
list.
Including in the process a way for students who were inadvertently dropped from a class to be re-enrolled
Example – Students dropped due to financial issues
6Slide7
Next Steps
Solicit further comments and ideasWorking with colleges to do a small Fall 2011 Pilot of Wait Listing
Will utilize Permission Numbers to move students from the wait list to the class
Roll-out for Spring 2012 enrollment cycle
7Slide8
Class Waitlisting
8Slide9
Student Self-Service – Class Search
9Slide10
Student Waitlist Process
10Slide11
Student Waitlist Process (cont.)
11Slide12
Class Waitlisting
Long Beach Policy
12Slide13
CSULB - Waitlist Process Courses
Campus wide approachEnable waitlist for all courses
Waitlist Capacity – (
Standard formula to determine capacity)
For enrollment limits less than or equal to 80, 50% of total enrollment capacity
For classes over 80, 30% of total enrollment capacity
Consistent maintenance of class enrollments
Auto enroll from waitlist set to “YES”
Run batch process weekly and increase frequency if needed
Closely coordinate with Bursar cancellation for non-payment of registration fees
Department control of enrollments first day of instruction
Set the Last Date for Waitlist one week before term begin (Session Table)
Print waitlist rosters for instructors
Purge waitlist after final cancellation for non-payment of registration fees
13Slide14
CSULB - Waitlist Proccess
StudentsWaitlist Enrollment Guidelines
Students may only waitlist a maximum of 10 units
Waitlist units will be included in overall maximum units
Students will not be billed for waitlisted unitsCommunication
Timely notification of successful/unsuccessful moves will be sent
14Slide15
Questions
15