AGM June 20 2016 St Andrews Heights Community Association SAH Proposed Bylaw Amendments Administrative Changes Definitions Original Proposed General Membership includes all members in good standing of the community meaning all those who have paid their membership dues and have ID: 554719
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Proposed Bylaw Amendments
AGMJune 20 , 2016
St. Andrews Heights Community AssociationSlide2
SAH Proposed Bylaw Amendments Administrative ChangesSlide3
Definitions
OriginalProposed
General Membership includes all “members in good standing” of the community, meaning all those who have paid their membership dues and have not been suspended from the Association.”
“General Membership includes all St. Andrews Heights residents who are “Members in Good Standing” of the community by virtue of having paid the approved annual membership dues to the St Andrews Heights Community Association and who have not been suspended from the Association.”Slide4
Definitions
OriginalProposed
“Resource People” are appointed by the Executive and include positions such as Newsletter Editor and Maintenance Advisor.
Add: “ Hall Rental Coordinator, SAHCA representatives to the South Shaganappi Strategic Planning Group”.Slide5
1. Name
OriginalProposed
a) The organization shall be called “St. Andrews Heights Community Association.”
a) The organization shall be called “St. Andrews Heights Community Association (SAHCA). ”
The abbreviation “SAHCA” to be used throughout the Bylaws and Policies.Slide6
SAH Proposed Bylaw Amendments
Governance ChangesSlide7
4. Membership Meetings
OriginalProposed
None
New e) :
Should a matter require a meeting of the General Membership in fewer than twenty one calendar days, the first order of business after establishing quorum will be to call a vote of the majority of the Members in Good Standing in attendance at the meeting to waive the twenty one calendar day meeting notice requirement.Slide8
7. Duties
OriginalProposed
a) The President shall, when present, preside at all meetings of the Association and of the Executive. In his or her absence, the President may designate someone to preside at any such meetings or a chairperson may be elected by the meeting to preside thereat.
a) The President shall, when present, preside at all meetings of the Association and of the Executive. In his or her absence, the President may designate another member of the Executive to preside at any such meetings. If the President or his/her designate are unable to attend the meeting, a chairperson may be elected by a majority of Members in Good Standing present at the meeting to preside over said meeting. Slide9
8. Executive Meetings
OriginalProposed
b) A quorum at any Executive meeting shall consist of not fewer than four members of the Executive…..”
Add to b):
The required quorum will be achieved by Executive members attending in person, attending by phone or through a technology similar to Skype. Member votes cast over the phone or via a technology such as Skype are deemed valid for the purposes of endorsing or opposing a motion brought forward at an Executive meeting.Slide10
8. Executive Meetings
OriginalProposed
None
New c)
A member of the Executive may initiate a motion on an issue of concern to the community or the Executive in between normally scheduled Executive meetings. The motion may be circulated in writing or via e mail to other members of the Executive. Members of the Executive may or may not sign the written motion or endorse/oppose the motion via e mail. The motion will pass or fail if a quorum of Executive members voting is met and a majority of those voting approve/oppose the motion.Slide11
8. Executive Meetings
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None
New d)
The President may call a special meeting of the Executive to address specific business affecting the community or the Executive, providing not fewer than four calendar days’ notice of the meeting has been given.Slide12
8. Executive Meetings
OriginalProposed
None
New g)
Should a member of the Executive not attend three consecutive Executive meetings, the remaining members of the Executive will review the status of the Executive member in question including the reasons for the absences and may request the member resign his or her position on the Executive.Slide13
9. Finances
OriginalProposed
a) All cheques of the Association shall be signed by any two of the following; President, Treasurer and any one additional Executive member, as designated by the Executive.
a) All cheques of the Association shall be signed by any two of the following; President, Treasurer or one of two additional Executive members, as authorized by the Executive.Slide14
11. Inspection of Books and Records
OriginalProposed
a) Any General Member in Good Standing of the Association may inspect the Books and Records of the Association by making the necessary arrangements with the President and Treasurer.
a)
Any General Member in Good Standing of the Association may inspect the Books and Records of the Association by making the necessary arrangements with the President and Treasurer. Members of the Executive may by majority vote limit access to certain Records (i.e . the Membership Roster) for generally accepted privacy considerations.