Mark Briffa Manager Electronic Subdivisions Unit ESU 2020 Plans amp Surveys in SPEAR Version 7 of the Registrars Requirements for Paper Conveyancing Transactions came into effect on 11 July 2019 ID: 775710
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Slide1
SPEAR Update
Surveying and Planning through Electronic Applications and Referrals
Mark Briffa, Manager
Electronic Subdivisions Unit (ESU)
Slide22020 - Plans & Surveys in SPEAR
Version 7 of the Registrar’s Requirements for Paper Conveyancing Transactions came into effect on 11 July 2019
Requirement 13.2 – All plans and surveys first signed by the Licensed Surveyor on or after 1 January 2020 must be submitted in SPEAR
Applies to applications under the following Acts:
Subdivision Act 1988
Transfer of Land Act 1958
Local Government Act 1989
Major Transport Projects Facilitation Act 2009
Slide32020 - Plans & Surveys in SPEAR
Requirement 13.4 – All Owners Corporation information for a plan first signed by the licensed surveyor on or after 1 January 2020 must be submitted using an Excel spreadsheet
Slide4SPEAR Electronic Lodgment Network
230 SPEAR ELN subscribers, including some of the highest volume lodgers:
A full list of subscribers can be found on the SPEAR website:
https://www.spear.land.vic.gov.au/spear/spearOrganisations/List.do
Maddocks
Aughtersons
Macquarie Local
Government Lawyers
Russell Kennedy
Duffy & Simon
Warren Graham & Murphy
Slide5SPEAR digital signing
SPEAR signing application
A new signing application has been developed for users that sign with a digital certificate in SPEAR
The new application removes the need to use or purchase a license for Java
This change affects all Licensed Surveyors, council delegated officers and lodging party signers
From November 2019, signing Users are being migrated progressively
Slide6SPEAR modernisation – June 2020
Angular
SPEAR is undergoing an upgrade to the Angular web development framework
Every screen in SPEAR will be rebuilt
Things may look a bit different, but will function largely the same
There are no proposed changes to functionality, however some changes may be necessary due to the technology change
Slide7ePlan Update
Electronic Subdivisions Unit
Land Use Victoria
Slide8ePlan Project
ePlan aims to replace the preparation and submission of cadastral plans and abstract of field records in SPEAR from PDF and paper to digital format
As an ePlan, cadastral data for a 2D cadastral plan can be stored digitally and structurally in LandXML format
Cadastral data can include:
Administrative information (locality of land description)
Parcel dimensions, identifiers and descriptions
General plan notations
Easement information
Abuttal and title connections
Owners corporation schedules
Surveying measurements
Surveyor’s details
Slide9ePlan Project
Data in an ePlan is structured to enable:
Validation
Visualisation
Pre-population
Storage (databases)
Re-use
Search, query & analysis
Digital cadastral plan & survey submissions
Automation of registration and new title creation
Slide10What can be created in ePlan?
SPEAR supports the validation and visualisation of a digital file in LandXML format of 2D plans under the provisions of the Subdivision Act 1988:
22 -
Plans of Subdivision or Consolidation
23 -
Creation, Removal or Variation of Easement, Condition in Crown Grant or Restriction
24A -
Vesting or Removal of a Reserve
26 -
Boundary Plan
32 & 32a -
Plans affected by an owners corporation
32b -
Plans creating an owners corporation
35 -
Acquisition of Land
35(8) -
Subdivision or Consolidation of land vesting in an Acquiring Authority
37 & 37(8) -
Staged Plans
Slide11ePlan Current Workflow
*
ePlan
Services
Validation
Visualisation
VET
Data Viewer
Vicmap Property
Surveyor
LandXML, PDF
Preparation of cadastral plan in CAD format (file includes comps)
Adding ePlan metadata using ePlan plug-in software
Preparation of AFR in PDF
SPEAR
Application
Registered
LandXML file
LandXML
*
ePlan
Services are available within both SPEAR and
ePlan Public Page.
Creation of Plan
PDF
Creation of Abstract of Field Records
LASSI-SPEAR
Upload to SPEAR
Upload to SPEAR
Slide122D ePlan Services
Using CAD
packages
Validation
Data Viewer
Visualisation Enhancement Tool
Visualisation
Storage
SPEAR
ePlan
Services
VICMAP Property
Data download service
LASSI-SPEAR
ORACLE
Surveyor
Slide13ePlan Pilot (Mar 2018 – Jun 2019)
Purpose
To allow Pilot Participants to develop new skills and knowledge in producing ePlans
To test the functionality of the ePlan services in conjunction with the CAD software that supports ePlan creation
Enable ePlan team to work on improving services and develop new tools based on user feedback
Scope
Targeting 2D subdivisions creating no more than 10 lots
Incentive
Target for registration of five business days for all submitted ePlans
Slide14ePlan Pilot Submissions
148 ePlans submitted in SPEAR
(Mar 2018 – June 2019
Slide15Summary of ePlan Pilot Feedback
Benefits to participating in the ePlan pilot:
“Quicker registration time for submitted ePlans”
“Reduction in internal QA checking process”
“Learning the process of creating an ePlan”
“Being at the coalface moving forward given that ePlan will be mandated”
Issues and initiatives raised:
“ePlan creation process is time-consuming as compared with the current PDF Plan preparation process; in particular when creating an ePlan for the first time”
“Vendor software contained bugs and appeared to lack maintenance”
“Submitting Abstract of Field Records (AFR) in ePlan format would be advantageous”
Slide16Summary of ePlan Pilot Feedback
Continuation of participating in the ePlan program post pilot:
85% of participants are willing to continue submitting ePlan
75% of participants are willing to participate in plans greater than 10 lots as a case study undertaken by the ePlan team
Slide17Summary of ePlan Pilot Feedback
Slide18ePlan Case Studies
Defined case studies:
Reeds Consulting – 27 lots
Beveridge Williams – 55 lots, 35 lots and 27 lots
Benefits in participating in a case study:
LUV
to evaluate the ePlan Services in terms of supporting multi-lot subdivisions
Surveyors
to understand the ePlan creation process and making ePlan fit into their business processes
CAD Vendors
to realise the potential gaps/enhancements in their packages from resultant feedback
Slide19Slide20Slide21Slide22Post
ePlan
Pilot Incentive
Land Use Victoria have continued offering the
5-business day
registration target for ALL ePlans
Slide23Single CAD FormattoePlan Conversion Project
Slide24Project Objectives
Adoption of a single CAD format for all cadastral plans and surveys
To improve the Digital Survey Geometry (DSG) process and the updating of Vicmap by receiving files in SPEAR using the single CAD format (.dwg)
Reduce effort / cost to back capture 2D cadastral plans after the conclusion of the Digital Cadastre Modernisation Program (end of 2022)
Improve the ePlan creation workflows by utilising cadastral data from the surveyors’ CAD file
Increase industry uptake of 2D ePlan
Slide25Use Cases – Single CAD Format to ePlan Conversion Service
Business analysis of Conversion Service:
As a surveyor l want to:
create ePlan efficiently and easily.
convert my CAD file into ePlan automatically, and the missing data components flagged.
have the existing subject parcels(s) information and existing roads automatically populated from Vicmap, so that I can avoid manual data entry.
have the existing control marks information automatically populated from SMES, so that I can avoid manual data entry.
have my CAD file validated throughout the conversion process.
LUV will engage with surveyors from the ePlan pilot to confirm these business requirements
Slide26What should be contained in the CAD file?
The CAD file should contain the geometry of the Plan and Survey components in standard layers
Primary Parcels
:Lot, Stage Lot, Road, Reserve, Common Property, Crown Portion, Crown Allotment
Secondary Parcels:Easements, Restrictions
Survey Marks:PM’s, PCM’s, Traverse Points, Reference Marks
Observations:Title Boundaries, Traverses, Radiations, Connection Lines
Occupation:eg Fence, Wall, Building Return, Kerb
Abutting Parcels:Abutting Roads, Crown Allotments, etc.
Unsurveyed Boundaries:eg Building Boundaries, Natural Boundaries
Boundary Points and Road Splay Corners
Slide27Overview of proposed CAD layers
77 layers proposed to cover plan and survey requirements, including:
Control, Reference and Traverse Points
Traverse and Radiation Lines
Occupation (Fence, Kerb, Wall, etc.)
Building Boundaries (median, exterior face, interior face, other)
Road and Crown Allotment Abuttals
Lot/Stage Lots (created, existing, cancelled, affected, encroached)
Roads (created, existing, cancelled, affected, encroached)
Reserves (created, existing, cancelled, affected, encroached)
Common Properties (created, existing, cancelled, affected, encroached)
Crown Allotments (created, existing, cancelled, affected, encroached)
Easements (created, existing, cancelled, affected, encroached)
Restrictions (created, existing, cancelled, affected, encroached)
Stage Boundaries
Slide28ePlan Conversion Service process
Data that can be pre-populated to the ePlan file:-
From the CAD file:
Geometry and the attributes recorded in the standard layers
Created Parcel Identifiers
From Vicmap:
Coordinate system
Subject parcel SPI and address
Administrative Areas and Crown description
Abutting parcels information
Slide29ePlan Conversion Service process
From SMES:
Survey marks and monuments information
From VOTS:
Vol/
Fol
From SRBV:
Surveyor’s name and registration number
From SPEAR:
Application details
Slide30ePlan Conversion Service process
Data that requires manual entry into the Conversion Service:
New survey marks information (unavailable in SMES)
Monument information for marks unavailable in SMES (
eg
type, condition)
Natural boundary description
Easements information (
eg
name, purpose, beneficiary, origin)
Restrictions information (
eg
depth limitation, description, expiry date, burdened/benefited lots)
Plan notations
Created Roads and Reserves name and beneficiary
Occupation information (
eg
Fence description)
Slide31CAD to ePlan Converter
ePlan Future Workflow
Digital plan & AFR upload (SPEAR)
LandXML
Enriched CAD
#
ePlan
Services
Validation
Visualisation
VET
Data
Viewer
Digital Cadastre
Surveyor
Web API’s will be available to vendors
ePlan file / CAD file
Preparation of cadastral plan and survey information in single CAD format
SPEAR Application
*CAD file contains the Geometry of Plan and Survey components (
eg
Primary/Secondary Parcels, Observations, Occupation, Survey Marks) in standard layers.
Registered LandXML file
LandXML
*CAD
#
ePlan
Services are available within both SPEAR and
ePlan
Public Page.
Slide32ePlan Project – objectives for 2020
Develop CAD to ePlan conversion service
Expand ePlan Data Viewer to embed all ePlan services
Work with interested surveying firms in creating plans greater than 10 lots
Enhancing training material – videos, tours and user guides
Consult with industry – digital presentation of Abstract of Field Records
Slide33Upcoming free events
Victoria’s ePlan & Smart Cadastre Seminar
- 25 February 1-5pm
- 3 cadastral survey practice FPET points
SPEAR User Group Meetings
- July/August
Slide34Q&A