October 11 2018 Agenda Enterprise Payment Overview Commercial Mailings on EPS Account Setup Transactions Reports Enterprise Payment Resources 2 3 Enterprise Payment Enterprise Payment Provides ID: 736056
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Enterprise Payment
Sacramento Postal Customer Council
October 11, 2018Slide2
Agenda
Enterprise Payment Overview
Commercial Mailings on EPSAccount Set-upTransactionsReportsEnterprise Payment Resources
2Slide3
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Enterprise Payment
Enterprise Payment Provides:
A self-service customer experienceEnhanced security featuresCentralized, online balance and account managementMultiple payment typesFlexible funding options
Enhanced security features
With Enterprise Payment, Users Can:
Pay for all products and services with one account
Open permit and pay permit fees online
Access intuitive and interactive online mailing reports
Set up customizable data subscription optionsSlide4
Eligible Products & Services
Eligible Products/Services
Eligible
Submission Methods
Eligible
Permit Types
Eligible
Transactions
Products & Services
Coming Soon!
PO Box, Caller & Reserve Services (EPOBOL)
Address Quality Products (AEC, AECII and ACS)
Priority Mail
First- Class Mail, Letters, Cards, and Flats
First-Class Package ServiceUSPS Marketing Mail, Letters, Flats, and ParcelsParcel SelectMedia MailLibrary MailBound Printed MatterPeriodicalsInternational ProductsBusiness Reply Mail (BRM)Every Door Direct Mail (EDDM) BMEU
eDoc (Mail.dat/Mail.XML)Postal WizardIntelligent Mail small business (IMsb) ToolBusiness Mail Entry Unit (BMEU) hard copy
Permit ImprintMeteredPre-cancelled StampsPeriodicals (CPP/PP)Postage DueBusiness Reply
Postage Statement Processing (Domestic & International)AdjustmentsMail Entry Postage AssessmentReversalsRefunds (including Value Added Refunds (VAR))DepositsTransfersFee PaymentsPostage DueFOIA Requests
Electronic Verification System (eVS)Parcel Return Service (PRS)PC PostageScan Based Payment (SBP)Merchandise Return Service (MRS)Official Mail Accounting System (OMAS)Premium Forwarding Service Commercial (PFSC)Share MailIntelligent Mail barcode Accounting (IMbA)
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10/1 – No new CAPS Accounts may be created (excludes eVS)
April 2019 – CAPS Retirement Date (excludes eVS)Slide5
A Trust Account is pre-funded by the account holder using one or a combination of the methods below. USPS holds the balance and debits the account as transactions occur.
Fedwire Transfer
Funds available within 4-6 hours
ACH CreditFunds available the following dayCheck, Cash, or Money Order Deposit at Retail UnitsFunds available in near real-time at most locations. List available on PostalPro
Mobile Check Deposit from anywhere
Funds available within 4-6 hours
For ACH Debit, transactions are aggregated daily and sent directly to the customer’s bank account for withdrawal at 6PM ET.
Customer must associate a debit-enabled bank account with Enterprise Payment
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Account Options
Trusts
ACH Debit
Users may select either a Trust or an ACH Debit Account.Slide6
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Plan for Enterprise Payment
1
Choose payment option & work with your financial institution2Gather active permits and choose how to organize your future account(s)
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Identify your Enterprise Payment BSA and plan user roles
Create Your BCG
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Register for a Business Customer Gateway (BCG) Account and add the necessary CRID to your profile
Request Access
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Contact local Business Mail Entry Unit (BMEU) or PostalOne! Helpdesk for an invitation code
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Request access to EPS using the hyperlink and invitation code provided
7Access the Enterprise Payment ServiceCreate Your Account8Create an Enterprise Payment Account9Manage roles for account – Administrator, Payment Manager, SubscriberSet-Up Payment10Select Payment Option11Link your mailing Permits to your EPA
Commercial Mailings on EPS – Account SetupSlide7
CAPS Information
Uses Bank Account # (Beneficiary): 41214068
Updated EPS Information
Uses Bank Account # (Beneficiary):703800XXXXXXXXXX 71. Choose payment option & work with your financial institution to make necessary changesDetermine the best payment option for your organization. Are you going to pre-fund your accounts with a Trust account or ACH Credit, or Mobile Check deposit or choose to designate an account for regular ACH Debit?Retail & Mobile Check Deposit
Current Trust Information
Uses Permit/Publication #
Must deposit at location where permit is held
Updated EPS Information
Uses 10-Digit EPA #
May deposit at most retail locations
ACH Credit
CAPS Information
Uses ABA Routing Transit #: 107005432
Uses Bank Account #
(DFI Account #): 87770000XXXXXUpdated EPS InformationUses ABA Routing Transit #: 121000248Uses Bank Account # (DFI Account #): 703800XXXXXXXXXX Fedwire TransferACH Debit
CAPS InformationUSPS Originator ID: 1135641517Updated EPS InformationUpdate your internal application/policy as neededIdentify your Bank Account InformationBank routing/account numberTell your financial institution to update debit block/fraud filter code, if applicableOriginator Company Name: USPS Payment USPS Originator ID:
4135641517Transactions show site as “Washington, D.C.” (Current CAPS Transactions are “San Mateo, CA”)“XXXXXXXXXX” refers to the Enterprise Account NumberTrustPlan for Enterprise Payment Slide8
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2. Gather active permits and choose how to organize your future account(s)
EPS accounts do not need to recreate the exact linkage of your organization’s current permits-to-CAPS account configuration. Any permits currently linked to a CAPS account can be linked to your EPAs in any configuration you choose
Users may choose to link all permits to a single Enterprise Payment Account or to create several Enterprise Payment Account and organize permits based on their preferencesPlan for Enterprise Payment Slide9
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Account and add the necessary CRID to your profile
The first user for the CRID becomes the BSA for all Core Services (including Manage Mailing Activity)Customers already registered skip to the next stepFor more information: Contact your local BMEU
Use Online Resources on PostalProContact PostalOne! Customer Care at 1-800-522-9085Create Your BCG
3. Register for a
Business Customer Gateway (BCG)
Account and add the necessary CRID to your profile Slide10
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To Request
an
invitation code: Contact your local Business Mail Entry Unit (BMEU)OrSend an email to Postalone@usps.gov with the following information:Subject Line: “EPS Request” BCG Username, Name, Address, and contact Information (email)Customer Registration ID (CRID)Receive an email within two business daysClick on the link in the email
Request Access
For detailed steps of account set-up, see the Appendix.
4. Contact local Business Mail Entry Unit or PostalOne! Helpdesk for an invitation code
5. Request access to EPS using the hyperlink and invitation code providedSlide11
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Request Access
First user for a CRID - Click on “Go to Service” for Enterprise Payment
All other users for a CRID will see “Get Access” and need to wait for approval from BSA
Note: The first user MUST request an invitation code. Selecting “Get Access” will not prompt an invitation code.
6. Access the Enterprise Payment ServiceSlide12
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Create Your Account
7. Create an Enterprise Payment Account.
Users may select to either Create a New Account or use an existing CAPS Account to retain their Account Number
For detailed steps of account set-up, see the
Appendix
.Slide13
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8. Manage roles for account
For detailed steps of account set-up, see the
Appendix
.
The first person to request access is assigned the Administrator role. The Administrator will approve/deny additional users who request access and define their role in the account
This step can be skipped and completed at a later time. Access at a later time through Account Management Users & Roles.
Create Your AccountSlide14
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9. Manage roles for account
Create Your Account
The first person to request access is assigned the Administrator role. The Administrator will approve/deny additional users who request access. Roles and descriptions within EPS include:
Administrator:
Grant access for additional EPS users
Manage payment account (open/close accounts, approve products to
be paid through account, perform transfers and withdrawals)
View and download payment transaction reports
Payment Manager:
Manage payment account (open accounts, approve products to be paid through account, perform transfers and withdrawals)
View and download payment transaction reports
Subscriber:
View and download payment transaction reports
2. Select the “Next” button to assign and save the roles. Slide15
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10. Link Permits
Create Your Account
Navigate to “Account Management” screen
Select “Product & Services”
Select “Manage Permits”Slide16
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11. Link Permits
Create Your Account
Select associated EPA
Select “Link” to link the account
Note:
EPS account must be funded before the permit link is available.
Note:
Local Trust Permits with a negative balance or permits linked to CAPS Trust account that has a negative balance will not display as a selection.
Select “Save” to complete the process
Select “Change Linkage” to update the linkage of any permit currently linked to an EPA
The Manage Permits screen shows all your available permits (only permits for which the user also has access to Manage Mailing Activity are listed). Slide17
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Set-Up Payment
12. Set up the selected payment option:
Trust:
Trust accounts can be funded via:
Fedwire Transfer
ACH Credit
Check, Cash, or Money Order deposited at any Retail location
Mobile Check Deposit
ACH Debit:
After the bank account number and routing number information are entered, EPS will submit two micro debits (less than $1.00 each) to validate account information and readiness.
Note:
This may take 24-36 hours to see the micro payments in the designated ACH Debit account
For detailed steps of account set-up, see the Appendix.Slide18
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5Set-Up Payment
13. Link your Mailing Permits to your EPA
Navigate to “Manage Account” screen
Select “Product & Services”
Select “Manage Permits”
Select associated EPA
Select “Link” to link the account
Note:
EPS account must be funded before the permit link is available.
Select “Save” to complete the process
Select “Change Linkage” to update the linkage of any permit currently linked to an EPA
The Manage Permits screen shows all your available permits (only permits for which the user also has access to Manage Mailing Activity are listed). Slide19
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View Mailing Reports
1. Enterprise Payment Reports Portal
Enable multi-select to multiple accounts
Show percentages in the chart or via hover over the chart
Total $5,645.71
Categories:
PO Box Services
Address Services
First-Class Mail
USPS Marketing Mail
Periodicals
Package Services
Reply Mail
Priority Mail
First-Class Package Services
Parcel Select
USPS ReturnsParcel Return ServiceInternational Other Mailing Fees & ServicesThe updated Customer Dashboard will combine the existing Account & Customer Dashboards to provide a quick glance of all EPS accountsView the real-time total of pending ACH debit transactions sent to the bank at the end of the day, as well as the Trust BalanceUsers may navigate the portal using the Reports Menu to select detailed data Slide20
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View Mailing Reports
2. Data Subscriptions through Informed Visibility
In addition to online reporting, users may subscribe to have data feeds pushed directly to their SFTP sites based on their individual preferences.
Users need to separately request access the Informed Visibility Service in order to set up a subscription.
Customers may subscribe to have data pushed to their Secure FTP (SFTP) server or available for online download
Data delegation available at the CRID level
Customers may select the following, based on their preferences
File format
Frequency (Daily, Weekly, Month)
Email Notification Preferences
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The Commercial Mailing and Shipping Report
will replace the existing Mailing Details Report and show all of individual transactions for a customer’s EPS accounts
Report Data Fields
EPS Transaction Number
Transaction Date/Time
Transaction Amount
Transaction Type
Class
Number of Pieces
PIC
SKU
Permit Holder CRIDPermit Number
City/State of PermitZIP of VerificationPublication NumberCustomer Reference IDJob IDUser License CodeSpoilageNumber of CopieseDoc Mailing DateEPS Account NumberEPS Account NicknamePostage Statement NumberSelect Mail Class(es)
PO Box ServicesAddress ServicesFirst-Class MailUSPS Marketing Mail PeriodicalsPackage ServicesReply Mail
Priority Mail First-Class Package ServicesParcel SelectUSPS ReturnsParcel Return ServiceInternational Other Mailing Fees & ServicesEnterprise Payment - Commercial Mailing & Shipping ReportSlide22
Report Updates – Customer & Account Dashboard
Customer Dashboard - Current State
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Account Dashboard – Current StateSlide23
Mailing Details Report
Download Options:
CSV
ExcelPDF
EPS Transaction Number
Transaction Date/Time
Transaction Type
Permit Holder CRID
Permit Number
City/State of Permit
ZIP of Verification
Publication Number
Customer Reference ID
Job ID
User License CodeCurrently, the Mailing Details Report provides detailed information of PostalOne! mailingsSearch results that filter real-time as you type across all columns0
Mailing Date Filter:All Account ActivityClass SpoilageNumber of PiecesNumber of Copies
eDoc Mailing DateEPS Account NumberEPS Account NicknameTransaction AmountPostage Statement NumberReport Data Fields 23
Report Updates – Mailing Details ReportCurrentSlide24
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Data through IV
EPS Data Distribution through Informed Visibility is available, as of 7/25
Customers may subscribe to have data pushed to their Secure FTP (SFTP) server or available for online downloadData delegation available at the CRID levelCustomers may select the following, based on their preferences
Category
Preference Options
File Format
Delimited
JSON
Data Location
Define SFTP Location
Select online download option
Source FrequencyDefine the quantity of data in each batch
Daily, Weekly, MonthlyFrequencyDefine how often you would like to receive the dataDaily, Weekly, Monthly
Email NotificationsUser may create list of contacts to be notified when new data is posted/available for downloadSlide25
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PostalOne! Details
Transaction ID
Permit Number
Permit Type
Permit ZIP Code
Finance Number
Customer Reference ID
Customer National Account Number
Product Number
Product Type
Negative Trust Balance Indicator
Postage Statement Submission MethodPostage Statement IDMailing CityMailing StatePostage Statement Mailing DateMail Arrival DateRefund TypeRefund ReasonRefund CommentCAPS Account #CAPS NamePostal One! Transaction IDCustomer NamePermit HolderReversal Reference Transaction TypeeDoc Mailing DateState
User License CodeSpoilageTransactionTransaction IDLast Modified Date/TimeTransaction/Transfer/Withdrawal DateBusiness Address/CRIDDestinating Payment Account Number for TransferOriginating Payment Account Number for Transfer
Source System IdentifierPayment Account NumberPayment TypeOriginating Payment Account IDPayment Method TypeTransaction DateTransaction/Transfer/Withdrawal AmountTransaction StatusTransaction Error MessageCreated By UserUpdated By UserGeneral Ledger Account NumberAIC CodeTransaction UserDeposit Source
ReasonMicro Credit Created FlagTransaction ID referenceMasked Payment Account NumberPO Box DetailsTransaction IDPO Box CRIDFinance NumberwebBATS Customer NumberPO Box NumberPO Box ZIP CodePO Box CityPO Box StatePO Box SizePO Box Renewal DateAddress Quality DetailsTransaction IDFinance NumberReference Number for AEC transactionNCSC ProductOrder Reference Number
NCMS DetailsTransaction IDFinance NumberNCMS Customer NumberCustomer NameDate OrderedDate ShippedOrder NumberStore NumberItem NumberDescription of ItemOrder QuantityTotal item PriceTotal item amountOrder source referenceNCMS transaction IDShipping AddressPackage tracking numberMerchant IDCC requestProduct TypeVPO or CPU Contact numberPayment Method
RSS DetailsTransaction IDOriginal Transaction IDFinance NumberReceipt NumberTransaction DatePC Postage Details
Transaction ID
Meter Account NumberFinance Number
Device IDVendor IDRequest ID
Package Platform Details
Transaction ID
Finance Number
Mail Class Code
Mailer ID
SKU
Package Scan Group ID
PIC
Service Type Code
IV – Payment Subscription Options
Enterprise Payment Data through IV
Bank Account Withdrawals
ACH Withdrawal ID
ACH Withdrawal Amount
Aggregate Date
Return Reason
Return DateSlide26
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Plan For EPS
Commercial Mailings on EPS – Account Setup
There is no single access level within the BCG for a CRID Access is defined at two levels – through the BCG for each service AND
within each individual service
Role
Business Customer Gateway – EPS
Any user for a CRID within the BCG may request an invitation code to EPS
This person becomes the BSA for the Enterprise Payment Service
Business Customer Gateway – IV-MTR
Any user for a CRID within the BCG may request an invitation code to IV-MTR
This person becomes the BSA for IV-MTR
BSA
Approve or deny additional users for BSA Delegate or User roles for the Enterprise Payment Service
May create Enterprise Payment Accounts for the CRIDApprove or deny additional users for BSA Delegate or User roles for the IV ServiceAutomatically has all roles within the service for the CRID (table below)BSA DelegateSame access as BSAMay grant User access to the IV ServiceHas all roles within the service (table below)UserMust be granted access to individual accountsMay have any role(s) within the IV Service, as assigned by the BSA/BSA Delegate or Roles and Permissions Manager
Enterprise Payment AccountsWithin Enterprise Payment, roles are assigned at the Account LevelA single CRID may have many AccountsAdministratorMust be a BSA or BSA Delegate for EPS Service
Creator of EPS account becomes the AdministratorAssigns roles (Payment Manager, User) to any users with access to EPS through the BCGAll Payment Manager capabilitiesPayment ManagerManage payment methods and view spend history and balancesManage product/service linkage (Must also have Manage Mailing Activity for CRID w/in BCG to link a permit) Perform transfers/withdrawalsSubscriberPerson who has read-only access to EPALimited read-only access to notifications and reports
IV – MTR Within IV-MTR, roles are assigned at the CRID Level A user must be either the BSA or BSA Delegate of the service, or the Subscription material for the CRIDAddress Book ManagerManages a CRID’s address bookReport ManagerCreates and manages a CRID’s public saved reports Roles & Permissions ManagerAssigns Roles & Permissions for a CRID or a MIDSubscription ManagerCreates and manages a CRID’s subscriptions Slide27
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Questions