PRE-PROPOSAL CONFERENCE

PRE-PROPOSAL CONFERENCE PRE-PROPOSAL CONFERENCE - Start

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PRE-PROPOSAL CONFERENCE - Description

RFP No. S66-T26336 Employee Assistance Program. And. . RFp no. s76-t26. 338 . GROUP VISION INSURANCE PLAN. SEPTEMBER 7, 2017. 1:00 PM. Agenda. Opening Remarks. RFP Overview. General Information. Required Forms. ID: 718711 Download Presentation

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PRE-PROPOSAL CONFERENCE




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Slide1

PRE-PROPOSAL CONFERENCE

RFP No. S66-T26336 Employee Assistance ProgramAnd RFp no. s76-t26338 GROUP VISION INSURANCE PLAN

SEPTEMBER 7, 20171:00 PM

Slide2

Agenda

Opening Remarks

RFP OverviewGeneral InformationRequired FormsDisqualificationsLegal DepartmentOffice of Business OpportunityEvaluation and Selection Process

Questions and AnswersAnnouncements

2

Slide3

IntroductionsCity of Houston Staff

Department RepresentativesKey Staff

Proposers3

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Solicitation Schedule

Date RFP Issued August 18, 2017Pre-Proposal Conference September 7, 2017 at 1:00PMQuestions Due to ProposalTech September 11, 2017 at 2:00PM CST

Proposals Due from Proposers September 21, 2017 at 2:00PM CSTNotification of Intent to Award October 2017 (Estimated)Council Agenda Date November 2017 (Estimated)Contract Start Date May 1, 20184

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Scope of Work Overview

Comments on the SOW Employee Assistance Program (EAP) RFP

Group Vision Insurance Plan RFP5

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RFP Overview

Proposal submittal and delivery details:Proposals due at the Office of City Secretary 900 Bagby, Houston, TX 77002 Thursday, September 21, 2017 at 2:00 PM CST.

Submit one (1) complete proposal marked “Original” and nine (9) copies of the proposal, with nine (9) NON PASSWORD PROTECTED electronic thumb drives containing the proposal and exhibits. Price Proposal and MWBE information MUST be submitted in a separate sealed envelope that is clearly marked with the solicitation name, number and contact person; and labeled “PRICE PROPOSAL.”Sealed boxes or envelope(s) MUST bear the assigned solicitation name, number and contact person. Please number boxes or envelopes, i.e., 1 of 3, etc. 6

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General Instructions

EAP Proposal Contact: Shannon Pleasant, Sr. Procurement Specialist

Group Vision Insurance Plan Contact:Bridget Cormier, Sr. Procurement SpecialistPlease read the entire RFPSubmit all required formsQuestions must be submitted to ProposalTech7

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Required Forms

Offer and Submittal, References and Proposed Subcontractors

Minority/Women Business EnterprisesFair Campaign OrdinanceAffidavit of Ownership or ControlAnti-Collusion StatementConflict of Interest QuestionnaireAgreement to the Terms and Conditions8

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Disqualifications

Vendor proposals subject to disqualifications:Late ProposalViolation of Quiet Period

Non-Responsive (failure to answer required questions, complete forms, etc.)9

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Legal Department

Comments from Legal Department10

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Office of Business Opportunity (OBO)

MWBE Goal and InformationHire Houston First

Pay or Play Program11

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Evaluation and Selection Process

Evaluation Criteria

Responsiveness to Proposal (Pass/Fail)Technical Competence/Requirements (80 Points) Price Proposal (20 points)12

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Evaluation and Selection Process

Process/Timeline

Evaluation Committee proposal scoring Vendor PresentationsBest and Final OfferNegotiationsLegal - Contract Development Approval of City CouncilNotification of Award(s)13

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Questions and Answers14

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Announcements

Responses to questions at today’s Pre-proposal Conference are not binding

Submit questions to ProposalTech by Monday, September 11, 2017 at 2:00PM CSTOfficial responses will be posted as Letter(s) of Clarification15

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THANK YOU

Thank you for your attendance today. We look forward to receiving your proposals.16


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