Presentations text content in PRE-PROPOSAL CONFERENCE
Slide1
PRE-PROPOSAL CONFERENCE
RFP No. S66-T26336 Employee Assistance ProgramAnd RFp no. s76-t26338 GROUP VISION INSURANCE PLAN
SEPTEMBER 7, 20171:00 PM
Slide2Agenda
Opening Remarks
RFP OverviewGeneral InformationRequired FormsDisqualificationsLegal DepartmentOffice of Business OpportunityEvaluation and Selection Process
Questions and AnswersAnnouncements
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Slide3IntroductionsCity of Houston Staff
Department RepresentativesKey Staff
Proposers3
Slide4Solicitation Schedule
Date RFP Issued August 18, 2017Pre-Proposal Conference September 7, 2017 at 1:00PMQuestions Due to ProposalTech September 11, 2017 at 2:00PM CST
Proposals Due from Proposers September 21, 2017 at 2:00PM CSTNotification of Intent to Award October 2017 (Estimated)Council Agenda Date November 2017 (Estimated)Contract Start Date May 1, 20184
Slide5Scope of Work Overview
Comments on the SOW Employee Assistance Program (EAP) RFP
Group Vision Insurance Plan RFP5
Slide6RFP Overview
Proposal submittal and delivery details:Proposals due at the Office of City Secretary 900 Bagby, Houston, TX 77002 Thursday, September 21, 2017 at 2:00 PM CST.
Submit one (1) complete proposal marked “Original” and nine (9) copies of the proposal, with nine (9) NON PASSWORD PROTECTED electronic thumb drives containing the proposal and exhibits. Price Proposal and MWBE information MUST be submitted in a separate sealed envelope that is clearly marked with the solicitation name, number and contact person; and labeled “PRICE PROPOSAL.”Sealed boxes or envelope(s) MUST bear the assigned solicitation name, number and contact person. Please number boxes or envelopes, i.e., 1 of 3, etc. 6
Slide7General Instructions
EAP Proposal Contact: Shannon Pleasant, Sr. Procurement Specialist
Group Vision Insurance Plan Contact:Bridget Cormier, Sr. Procurement SpecialistPlease read the entire RFPSubmit all required formsQuestions must be submitted to ProposalTech7
Slide8Required Forms
Offer and Submittal, References and Proposed Subcontractors
Minority/Women Business EnterprisesFair Campaign OrdinanceAffidavit of Ownership or ControlAnti-Collusion StatementConflict of Interest QuestionnaireAgreement to the Terms and Conditions8
Slide9Disqualifications
Vendor proposals subject to disqualifications:Late ProposalViolation of Quiet Period
Non-Responsive (failure to answer required questions, complete forms, etc.)9
Slide10Legal Department
Comments from Legal Department10
Slide11Office of Business Opportunity (OBO)
MWBE Goal and InformationHire Houston First
Pay or Play Program11
Slide12Evaluation and Selection Process
Evaluation Criteria
Responsiveness to Proposal (Pass/Fail)Technical Competence/Requirements (80 Points) Price Proposal (20 points)12
Slide13Evaluation and Selection Process
Process/Timeline
Evaluation Committee proposal scoring Vendor PresentationsBest and Final OfferNegotiationsLegal - Contract Development Approval of City CouncilNotification of Award(s)13
Slide14Questions and Answers14
Slide15Announcements
Responses to questions at today’s Pre-proposal Conference are not binding
Submit questions to ProposalTech by Monday, September 11, 2017 at 2:00PM CSTOfficial responses will be posted as Letter(s) of Clarification15
Slide16THANK YOU
Thank you for your attendance today. We look forward to receiving your proposals.16
PRE-PROPOSAL CONFERENCE
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