Northern Nevada Continuum of Care 12292021 Introductions Todays Agenda Why this training New Policies and Procedures New Policies amp Procedures Intake amp Data for DV Clients This process was covered indepth in the 121621 training Client Confidentiality amp HMIS Pl ID: 1046354
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1. VSP & DV Provider Confidentiality & PoliciesNorthern Nevada Continuum of Care12-29-2021
2. Introductions
3. Today’s Agenda
4. Why this training?
5. New Policies and Procedures
6. New Policies & Procedures: Intake & Data for DV ClientsThis process was covered in-depth in the 12/16/21 training, “Client Confidentiality & HMIS.” Please contact CES lead for materials.
7. Background on Special Populations
8. Domestic Violence
9. Human Trafficking
10. Fleeing Domestic Violence, Dating Violence, Sexual Assault, or Stalking
11. Emergency Transfer
12. Baseline Privacy Requirements
13. Baseline Requirements & StandardsReminder: CoCs (and providers within them) are prohibited from denying services to participants if they refuse their data to be shared, unless federal statute requires so as a condition of program participation (HUD Coordinated Entry Notice: Sections II.B.12.c and II.B.13)
14. Privacy Notice
15. Data Collection & Privacy
16. Non-DV Client vs. DV Client Data – CES Policies & ProceduresNon-DV ClientDV ClientNormal HMIS ProfileDe-Identified HMIS ProfileBaseline Data and Technical StandardsVAWA and additional data protection standards that override the “baseline”General ROI for CES purposesROI (specific, time-limited) at every step of sharing PIIConsent not needed for sharing outlined in the Privacy NoticeConsent needed for any sharing of data, regardless of Privacy Notice
17. Data Collection Requirements
18. Personally Identifiable Information (PII)
19. PII (cont.)
20. HMIS & Data Security
21. HMIS & Data Security (cont.)
22. Data Uses & Disclosures
23. Data Uses & Disclosures (cont.)*Please note, entities covered by VAWA have stricter protections for sharing PII.
24. CES Uses & DisclosuresSpecific CE activities can be enhanced if PII is disclosed among CE providers—these are covered under the permitted use and disclosure: to provide or coordinate services to an individual.
25. Uses & Disclosures Requiring Consent
26. Non-DV Client vs. DV Client Data – CES Policies & ProceduresNon-DV ClientDV ClientNormal HMIS ProfileDe-Identified HMIS ProfileBaseline Data and Technical StandardsVAWA and additional data protection standards that override the “baseline”General ROI for CES purposesROI (specific, time-limited) at every step of sharing PIIConsent not needed for sharing outlined in the Privacy NoticeConsent needed for any sharing of data, regardless of Privacy Notice
27. Domestic Violence / Survivor Considerations for CE Access
28. VAWA & Data
29. VAWA & Data (cont.)
30. VAWA & Data (cont..)
31. VAWA & Data (cont…)
32. VAWA & ROIs
33. VAWA & ROIs (cont.)
34. Non-DV Client vs. DV Client Data – CES Policies & ProceduresNon-DV ClientDV ClientNormal HMIS ProfileDe-Identified HMIS ProfileBaseline Data and Technical StandardsVAWA and additional data protection standards that override the “baseline”General ROI for CES purposesROI (specific, time-limited) at every step of sharing PIIConsent not needed for sharing outlined in the Privacy NoticeConsent needed for any sharing of data, regardless of Privacy Notice
35. CES Mainstream Access for Survivors
36. CES Mainstream Access (cont.)
37. CES Mainstream Access (cont..)
38. Implications for VSPs and Additional Considerations
39. VSP ImplicationsNNEDV resource: https://nnedv.org/mdocs-posts/coordinated-entry-confidentiality-requirements-in-practice
40. Considerations…
41. Key Takeaways
42. Key Rules, Regulations, and Privacy Fundamentals HUD HMIS Data Technical Standards Establishes standards for collecting, using, and disclosing data in HMIS Violence Against Women Act (VAWA), Family Violence Prevention Services Act (FVPSA), and Victims of Crime Act (VOCA) VAWA contains strong, legally codified confidentiality provisions that limit Victim Service Providers from sharing, disclosing, or revealing personally identifying information (PII) into shared databases like HMIS Serving survivors through Coordinated Entry Safe and confidential access to the CE process Safety planning Emergency transfer services Trauma-informed care Health Insurance Portability and Accountability Act (HIPAA) Governs how health care providers, health care clearinghouses, and health plans disclose data Privacy Act (5 U.S.C. 552a) Requires written consent to disclose client records
43. ResourcesHUD CE Management and Data Guide (See chapter 2)HUD’s VAWA Notice Privacy and DV SurvivorsNational Network to End Domestic Violence (NNEDV) CE Confidentiality Requirements in PracticeCoordinated Entry (CE) and Victim Service Providers FAQ. This FAQ responses to questions about the coordinated entry process and how it relates to victim service providers for CoCs. Coordinated Entry Process FAQ: A Resource for Domestic Service Providers. This FAQ has been developed by the Domestic Violence and Housing Technical Assistance Consortium to respond to questions received from domestic violence service providers regarding CE. NASH: Safety and Coordinated Entry with Domestic Violence Survivors. Presentation from the National Alliance for Safe Housing that reviews the federal requirements for coordinated entry related to serving survivors of domestic violence. DVHTAC Presentation: Coordinated Entry, What DV and SA Programs Need to Know. Presentation that reviews: the federal requirements for CES related to serving survivors of domestic violence; the types of CE, including parallel DV CE; shares resources; and discusses how to ensure safety and confidentiality for survivors accessing CE. Frequently Asked Questions (FAQs) on the VAWA Confidentiality Provision (34 U.S.C. § 12291(b)(2)) FAQ on Confidentiality Releases
44. Questions?