Stop Being Busy - PowerPoint Presentation

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Stop Being Busy & Start Being Productive

Dr. Jason Martin

Associate Dean, Walker Library

Middle Tennessee State University

Jason.Martin@mtsu.eduSlide2

Overview of ProgramHabits and RoutinesTo Do ListsManaging DistractionsBeing a ProSlide3

HabitsCreating Good Ones, Replacing Bad Ones Slide4

HabitsHow much of your daily actions are controlled by habits? Take the poll using the link in the chat box.Slide5

HabitsAccording to research, between 40% to 60% of our daily actions are habit driven.Tasks we rarely think about.Response to certain stimuli.Slide6

HabitsWe can use habits to be more productive.Our brains only have so much energy.Slide7

HabitsHabits can put us in the right mindset to accomplish a task.Habits can also save our brain energy. (Scientific Term).Slide8

HabitsThe “Three R’s” of habits.We can create habits that help us be more productive. Slide9

HabitsThink of a habit you want to start related to your big, meaningful work.Think of somethings you already do every day.Combine them.Slide10

HabitsIdentify with your habit.

I am the kind of person who sticks his finger in the air to make a point.Slide11

HabitsReminderResponse (bad habit)

Replace with a good

h

abit

Get a better rewardSlide12

HabitsSlide13

Habits Action ItemsGood habitsSelectFind a ReminderIdentify

Bad habits

Find

Understand

ReplaceSlide14

RoutinesMorning, Evening, and Work RoutinesSlide15

RoutinesHow many of you make use of routines in your day?Take

the poll using the link in the chat box

.Slide16

RoutinesSeveral ways to use routines.Routinize the non-meaningful work.Slide17

RoutinesMorning routinesEvening routinesSlide18

RoutinesMorning routinesMeditation/MindfulnessLearningWriting

Exercise

Evening routines

Reflection

Reading

Preparing for the next daySlide19

RoutinesHomeOfficeSlide20

RoutinesAction ItemsDecide on activities for a morning routine.Decide on activities for an evening routine.

Follow

through.

Reflect and adjust as needed.Slide21

Making Better To Do ListsPrioritize and OrganizeSlide22

To Do ListsWhat do most to do lists look and feel like?Slide23

To Do ListsTo do lists can be short-sighted.To do lists can also be messy and ugly.Slide24

To Do ListsFirst things last. Figure out what is important.Slide25

To Do ListsSlide26

To Do ListsAs new projects come along, prioritize them using the same grid.Slide27

To Do ListsGet serious with a Projects List.Slide28

To Do ListsSlide29

To Do ListsFrom your projects lists, make a daily task list.DO THE MEANINGFUL WORK THAT HELPS YOU ACCOMPLISH YOUR BIG, IMPORTANT GOALS FIRST!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Slide30

To Do ListsA little every day takes you far.Pomodoro Method.Focus.Slide31

To Do ListsMulti-taskingSlide32

To Do ListsWeekly ReviewsWhat went well and why?What did not go well and why?What adjustments and fixes can I make to my process?Slide33

To Do ListsMonthly ReviewHow well am I moving towards my goals?Am I on schedule to meet my goals?

What adjustments do I need my make?Slide34

To Do ListsAction ItemsGet your lists together. Brain dump too.Prioritize your projects. Be honest. Be brutal.

Put together a projects list.

Create a daily task list.

Create a weekly and monthly review.Slide35

Managing digital distractionsE-Mail, Social Media, and Phone Apps. Oh my!Slide36

Managing Digital DistractinsWhat digital distractions do you struggle with most?Take the poll using the link in the chat box.Slide37

Managing Digital DistractionsDo not check your e-mail first thing in the morning.Turn off e-mail notifications.Get rid of the junk.Slide38

Managing Digital DistractionsThe Two Minute RuleSlide39

Managing Digital DistractionsThe HemingwriteSlide40

Managing Digital DistractionsBrowser BlockersSelf-Control (Chrome extension and an app for Macs)Stay Focused (Chrome extension)

Momentum (Chrome extension. Displays your goals and day’s to do on each new tab.)

Secondary LoginSlide41

Managing Digital DistractionsPhone appsUse a secondary screen for entertainment appsTurn off phone notificationsSlide42

Managing Digital DistractionsDevelop a routine of Internet browsing or social media viewing at certain times of the day for a LIMITED amount of time.Work to replace the habit of wasting time on digital distractions.Slide43

Being a ProYou Gotta Do the WorkSlide44

Being a ProHow many of you are stopped from your meaningful by the voice in your head?Take the poll using the link in the chat box

.Slide45

Being a ProWhat is a professional?Slide46

Being a ProThe Excuse of TimeThe Joy of DefeatSlide47

Being a ProThe Allure of the EasyThe Excuse of PerceptionSlide48

Being a ProAction itemsSmash The Resistance!Slide49

Review & ConclusionThe Final Step on the Productive PathSlide50

Review & ConclusionHabitsInstead of relying on willpower, make a habit of doing meaningful work.Routines

Make a routine of the small work and use routines big routines to get you in the right mindset for the day.Slide51

Review & ConclusionTo Do ListsGet your projects organized and prioritized. Make a projects list. Do a weekly and monthly review to help stay on track.

Managing Digital Distractions

Minimize e-mail and make a routine of checking it. Use the Two Minute Rule.Slide52

Review & ConclusionBeing a ProShow up every day and do the work.Make results, not excuses.Slide53

Review & ConclusionTake what works and leave the rest.Pick the most important thing to you and work on that.OR Pick the easiest thing for you and build on the success.Slide54

Review & ConclusionWhatever you chose to do, finish it through to completion, review, and adjust accordingly.Improving 1% each day means that at the end of the year you will be 37 times better than you were at the start of

the year.Slide55

Review & ConclusionThe program handout is available via the link in the chat box.The program assessment is available via the link in the chat box.Slide56

Review & ConclusionThank you for attending!

Questions?