Implementation At Irish Institutes of Technology - PowerPoint Presentation

Slide1

Implementation

At Irish Institutes of Technology

Maura Stephens Deputy Librarian(GMIT)

Áine Meehan Systems Librarian (IT Sligo)

Koha, Open Source LMS

LAMP System ( Open source Web development platform -

Linux OS, Apache Web server,

M

ySQL - database management system and

PHP - scripting language. )Full LMS. Development sponsored by libraries, volunteers, and support companies worldwide.Interleaf, in partnership with PTFS in UK host and support this SaaS system alongside the other products listed Continuous System development and new releases twice a year (May and November)Interleaf will make sure that the versions of each release issued to us are bug free, and wait for phase 2 before applying update. Browser-based, functionality based on the user’s authorisations, compatible with modern browsersTransactions performed in real-time with no buffer delay. Set up in based on the possibility of Institute mergers in time

Timeline - 3 months

Kickoff

Configuration Spreadsheets

Google Sheets

UAT

Not our first Rodeo

We had prior knowledge of a UAT process, from when we centralised our servers but it was very different. All Staff involved.

Data Export

Tidy up of Data and Export

. Duplicate patron records. Spaces in barcodes. Change to Export Tables Required.

Data Fix

Data Fix Spreadsheet

Suppression Rules . MARC mappings

Real UAT

UAT and more UAT

UAT really happened in September when students came back and we had “live” issues..

Go Live

Very Exciting

No Issues for IT Sligo. Good Time of year. Summer.

Stakeholders

Educampus

Project Manager Service Liaison Officer

Weekly calls

UAT help

Local IT Services

Interleaf and EBSCO

Very approachable

Students and Staff

Library

Systems Librarian

Library Management

Project coordinator

All Library Staff

Big Bang Implementation

EDS Discovery

Koha LMS

Exam papers repository

Wordpress

(ever had to create a website in 4 weeks?)ERM (Coral)PC ReservationPlus editing existing products to match new info etc.. Springshare products. YouTube Videos.Dspace Institutional RepositoryBooked (Room Booking)Piwik AnalyticsSQL ReportingEzproxy/ Shibboleth Authentication

EDI Quotes and Orders

Rebus Reading Lists

Lessons Learnt Summary

Initially Software used for project Management was confusing at first.

UAT and training too short. Hard to train on a live system that’s only starting off.

More Training documentation was Required.

Confusion over Communication methods.

Metadata mapping from proprietary system created significant issues. Material typesFor early implementers - many issues identified that have been resolved in subsequent projectsMore info needed in advance - chicken and eggWe all have different business practices. No one size fits all solution

We all did very well in very short space of time

Ch,Ch,Changes!!

Moving to a browser based system (cookies, popups)

Using frameworks for cataloguing

Changing from WAM to

Edugate

(Shibboleth) /Ezproxy. IT Sligo moved to ezproxy in 2016Live Updates (no more postings for funds!)Item Records on ebooksACQ: PO’s do not contain PO number, using baskets, fund adjusting very clunkyAlso moving discovery systems, data uploads, problems with eBooksKoha online manual confusing, does not directly link to the correct version

What we like

Wordpress

. Much faster. More features. Not as many css

and

javascript

hacks. Edi quotes and orders-quickHyperlinked system. You can easily click to open a patron record from a cat record etc.EDS and Koha easily customised. EDS has fewer dead links than our previous discovery productAccessibility (browser) Easy to put links to other systems on staff dashboardCataloguing: Once we got to grips with using frameworks. Great to have Authority Control for every single recordReporting (once you get the hang of SQL)Single sign-on - no PINs!Support Desk based in same time-zoneEducampus Support as Back-Up and as an advocate

Using

Teamworks

as a collaborative tool

No locked records

Future proof

POTENTIAL- Koha has great potential for us. Plugins etc. No extra charge

EDS Discovery

Using it as default search in GMIT and IT Sligo

Automatic uplifts from library catalogue twice a week

User friendly, easy navigation on LHS

Narrow by the usual facets, including content provider (not possible on previous system)

Results include online videos (AP)Support provided by Ebsco and Interleaf with the possibility of escalation via Educampus

Circulation

Room Bookings System (Booked)

Coral ERM

Exam Papers

Previously hosted on our old library server, past exam papers have been transferred to a separate app, hosted by Interleaf

Controlled by

Ezproxy

access, compiled of drop-down easily navigable indexes they are very accessible for our patrons

View, download and pdf printing facilitated

Research Repository

Piwik Analytics

Challenges

No Penalty point system

Browser based, some users finding it difficult to get used to

Opac searching (ranking)

Field protection in patron records

Acquisitions very different - no postingInter Library Loan System coming in next releaseNo Partners searches of each others catalogues Staff move between campuses all the time. Were used to a login based system. With Koha your location is linked to your staff record, need to remember to switch locations when logging on at a different location.Claiming of serials not possible via EDICredit Notes not catered for by system, need to put workarounds in placeSome functionality not there but Interleaf/Educampus are working together to get some of the development we need in place

Opportunities

Collaboration (to-day!)

Further our potential with new systems e.g. Coral, Booked etc.

Reading lists system (yet to be implemented) will greatly aid collection development

LibU (Library User Group) set up to oversee system implementation, identify training gaps, under the EduCampus umbrella

Libu wiki/shared space where we can share procedures, documentation, queries etc.Now that all IOTs have implemented, many training sessions are being arranged on a sectoral level.Supplier is responsive to our needs and willing to co-operate through creating webinars, discussing our issues and seeking potential solutionsLink with larger Koha-community for software development issues

Thank You ………………...

Áine Meehan

meehan.aine@itsligo.ie

https://library.itsligo.ie

Maura Stephens

maura.stephens@gmit.ie https://library.gmit.ie