Foundations For Quality Control
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Foundations For Quality Control

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Foundations For Quality Control

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Foundations For Quality Control&Recruiter Trainings




AboutQuality Control

Incorporated in the 2008 Rules and Regs. Each state must produce 70% of its COEs from the previous year. There are 7 state requirements for quality control.Every recruiter must be trained.Only a representative sample of COEs must be reviewed. Recruiters must be evaluated every year.


Quality Control


Quality Control SEA Responsibilities

Training Annual Review & Evaluation Process for Resolving Eligibility Questions COE Examination Re-Interviewing Documentation of Quality Controls Process of Corrective Action




Quality Control Training

Yearly Training One training every year Review of:Basic Eligibility FactorsDeveloping ID&R PlansRecruitment StrategiesCOEsQuality ControlIncludes pre and post assessments for comprehension


Quality Control Training

New Recruiter Certification New staff/recruiter training Includes pre & post tests that must be passed at 90% accuracy Fieldwork probationary requirements 3 Interviews & 3 COEs with “mentor” recruiter Follow-up re-interviews


Quality Control Training

Sample QuestionHow far does a family have to move to qualify for the Migrant Education Program?20 miles100 milesAcross school districts linesFrom one town to another


Quality Control Training

Sample QuestionWhat is the Qualifying Arrival Date (QAD)?It is the date the family entered your school district.It is the date the family made a qualifying move.It is the date the qualifying worker obtained work in agriculture.It is the date the family was found by a recruiter.


Annual Review &



Quality Control Annual Review & Evaluation

Three components: Evaluation of Recruiter Knowledge Evaluation of Recruiter Product Evaluation of Recruiter Practices


Quality Control Annual Review & Evaluation

Evaluation of Recruiter


Once a year, disseminate an electronic ID&R assessment. The assessment requires participation of all active MEP recruiters to evaluate their knowledge of the eligibility criteria and knowledge of the COE. Recruiters scoring below the passing score of 90% will be required to complete New Recruiters Training.


Quality Control Annual Review & Evaluation

Sample Question

A move qualifies if…

the worker commutes across school district lines to their agricultural job. the move is due to economic necessity. the move is across school district lines from one temporary residence to another.both B and C.both A and C.


Quality Control Annual Review & Evaluation

Sample Question

Cye Fink moved on his own from Oregon to Georgia to work in the peach harvest.  He obtained the work upon arrival and worked the harvest for 3 weeks.  Mr. Fink then moved to Louisiana to look for any type of work and ended up in a restaurant 2 days later. School-aged son, Fulanito Fink then joins his father in Louisiana and begins attending school. Little Fulanito Fink joined his father 4 weeks after his move to Louisiana. 


Quality Control Annual Review & Evaluation

Sample Question

Yes, because work was sought and obtained.

No, because the move to LA was not a qualifying move.Yes, because the child joined him within 12 months.No, because child joined him in Louisiana.


Quality Control Annual Review & Evaluation

Evaluation of Recruiter


Track COEs completed by each recruiterWill keep a log of COE rejectionsRecruiters with 3 or more rejections will need to take New Recruiters TrainingRecruiters are expected to spend a minimum of 50% of their recruiter time “recruiting”


Quality Control Annual Review & Evaluation

Evaluation of Recruiter PracticesStaff are required to complete and submit bi-weekly time and effort logs.The logs will be used in the evaluation of recruiter practices.50% of a recruiters time is expected to be dedicated toward active ID&R.


Quality Control Annual Review & Evaluation

Practice ScenarioCye Fink is a new recruiter who just finished his New Recruiter Training and certification steps. Cye begins his first day as follows:Recruiters meeting from 9-11 a..m.Calls some new families from 11-12 p.m.Reviews eligibility criteria from 1-2 p.m.Drives to local markets to hang/post flyers from 2-4 p.m.From 4-5 p.m. replies to emails.


Process For Resolving Eligibility Questions


Quality Control Resolving Questions

Steps / ProcessAll eligibility questions are to be sent to Center Regional RecruiterTo Coordinator of Coordination CenterTo State DirectorTo USED Office of Migrant Education


COE Examination


Quality Control COE Examination

Each program is required to have an internal set of COE quality controls.Programs submit COEs to the Center office to be reviewed. Two reviewers will review 100% of COEs.




Quality Control Re-Interviews


re-interviews are conducted

monthly.Students are selected randomly through a computer-generated formula.Re-interviews will be conducted by a certified experienced recruiter. Re-interviewer must be someone other than the original recruiter.


Quality Control Re-Interviews

Needed changes to COEs will be made during re-interview.

All re-interview results will be documented on the state re-interview form.

Students will be removed from the state system who are found by the state, to have been misidentified.Districts will be notified of findings, written responses will be sent to families if needed.


Documentation of Quality Controls


Process of Corrective Action


Quality Control Corrective Action

What do you do if you find out a student is not, or is no longer eligible?


Questions & Answers


Fink, Consultant