RANK ORDER LIST Class of 2019 Current student information - PowerPoint Presentation

RANK ORDER LIST Class of 2019 Current student information – M4 students

“What is aRank Order List?”

A Rank Order List A Rank Order List (ROL) is an ordered listing, created by a student, of programs where the student interviewed and where he/she would like to do medical residency training Programs also create a rank ordered listing of the students they would like to fulfill their residency openings The ROLs are entered in the R3 ® System on the National Residency Match Program (NRMP) website

A Few Things Before Beginning When you register with the NRMP for the Match, you are assigned an NRMP ID. After completing the NRMP registration process, you need to return to the ERAS website and enter your NRMP ID into the Profile section of your MyERAS Help in preparing and entering the ROL is available in the “Help” section of the NRMP’s R3 ® System and the website NRMP communicates by email – keep yours current – turn off any junk mail filters or add support@nrmp.org to your address book

NRMP Fees Registration fee $ 85 Late registration $50 additional (after Nov 30) Couples $25 per partner Primary ROL 1-20 programs - no charge Suppl. ROL(s) 1-20 programs - no charge Add’l programs Extra rank fee per program code ranked c ombined maximum 300

Deadlines and Dates January 15 th Ranking opens at 11:00 am February 20 th Ranking closes at 8:00 p.m. March 4 th Email verifying eligibility for SOAP March 11 th Did I match? 10:00 am SOAP begins March 15 th Match Day Ceremony 11:00 am Where did I match? 12:00 noon

Couples Information Any two applicants can couple’s match Each partner enters his/her own ROL, which MUST have equal number of ranks. Applicants participating as a couple can rank the same program more than once Maximum of 300 ranks for each partner Couples matched on PRIMARY list only – supplemental rank order lists are NOT linked The system does NOT process couples separately There is a ‘No Match’ code

“So how do I get started?”

Strategies for Creating a Rank Order List Think about the strengths and weakness of each program at which you interviewed - assess the competitiveness of the specialty and yourself Rank all programs where you would be happy to complete residency training. If you find a program unacceptable and aren’t interested in training there, don’t include it Put programs on your ROL in order of your true preference, not how you think programs will rank you Go for the “reach” program - include a “safety” program Make your ROL long enough – data shows matched applicants have longer ROLs than unmatched applicants It is recommended that you create a list of your program choices with NRMP program codes prior to entering them in the R3 ® system. Search for programs by clicking “Program Directory” on the top or left hand menu

Process of Entering a Rank Order List On and after January 15 th , go to the NRMP home page and log into the Registration, Ranking, and Results ( R3 ® ) system . To enter your ROL, click on “My Rank Order List” via the top menu option or the left menu option The ROL page has two tabs – the “Primary Rank Order List” tab, where you maintain your ordered list, and the “Find & Add Programs” tab, where you can search for programs to add to your list You may enter programs on the “Primary Rank Order List” by entering the program’s NRMP program code or by searching for them in the “Find/Add Programs” tab. Reminder - after 20 minutes of inactivity, your session will expire and you will be logged out. Please save often to avoid losing any changes

“What is this Supplemental Rank Order List that just popped up?”

Creating a Supplemental Rank Order List When an advanced program (PGY-2) is entered on the primary ROL, a box appears under “Supplemental List” so the applicant may create a list of preliminary or transitional programs for the PGY-1 year of training Supplemental ROL’s are used in the Match only if the applicant is matched to an advanced program linked to that supplemental list For your first supplemental list, select “New” from the dropdown list under “ Supp List” and a new screen will appear automatically. Then enter the codes for PGY-1 programs for this supplemental list. The first list created will be List A, the second List B, etc. Attach a supplemental list to each advanced program on your primary rank order list

“How do I submit myRank Order List?”

Certifying a Rank Order List When you have completed your rank order list entry, you MUST CERTIFY IT – that tells the NRMP that your ROL is ready to be used in the Match C lick on “Certify List”, enter your password and click on “Submit” - match status changes from “Ranking” to “Certified”. It’s good to print a copy for your records When you certify your ROL, you enter into a binding commitment to accept a position should a Match occur and to begin training on the date specified in the appointment contract Plan to certify your list several days before the deadline, as the servers will likely become overloaded on Feb. 20 th ***Even after certifying your ROL, your verification status will show as “not verified” – our office will verify your graduation status before the ROL deadline

“I think I want to change my list – can I do that?”

Making Changes to a Rank Order List You can make changes after a ROL is certified, up until the ROL deadline, but you must re-certify the ROL after each The System does NOT save any version(s) of previously certified ROL’s. It saves only the version you see on the My Rank Order List page When ANY change is made, your list returns to ranking status and there is no record of that earlier certified list. You MUST re-certify your list before the deadline for it to be used in the Match The ranking deadline is 8:00 p.m. CST on Wed., Feb. 20 th . Your list must be certified at that time. Our office will be checking to make sure each student has a certified list before the ROL deadline

“How does the Match actually work?”

How the Match Algorithm Works Applicants and programs create rank order lists The system starts with an attempt to place an applicant in the program they ranked #1 If the applicant can’t be matched to that program, an attempt is then made to place the applicant into their #2 program, and so on, until the applicant obtains a tentative match or all the applicant’s choices on the ROL are exhausted A tentative match occurs: if the program also ranked the applicant and the program has unfilled positions If the program is filled but the applicant is ranked higher than another applicant tentatively matched to that program

How the Match Algorithm Works (cont.) There is no match if: the program did not rank the applicant the program ranked the applicant but is filled with other applicants higher on their rank order list Matches are final when the algorithm completes its cycles - all tentative matches then become final Couples matches are final when the algorithm places a couple in their highest ranked pair of programs on the primary list where BOTH matched

“How do I find out if I matched?”

Match Results At 11:00 a.m . on Monday, March 11 th , you can learn whether you matched to a program by logging into the NRMP Registration , Ranking, and Results ( R3 ® ) System. You will be presented with one of the following messages on the Match Home page: Congratulations, you have matched Congratulations , you have matched to an advanced position but not a first-year position Congratulations, you have matched to a one-year position We are sorry, you did not match to any position At 12:00 noon on Friday , March 15 th , you can learn the specific name of the program to which you matched by logging in to the NRMP R3 System

“So what happens if I don’t match or I have a partial match?”

Supplemental Offer andAcceptance Program (SOAP) Students who are unmatched or partially matched on Monday, March 11 th should come to SM001-01 by 12:00 noon to discuss the SOAP process Beginning that Wednesday unmatched or partially matched students may apply to unfilled programs using ERAS. Based upon applications they receive, programs create preference lists in the NRMP R3 ® system The R3 ® system uses only three rounds to offer positions to applicants in order of the program preference list and according to the number of unfilled positions remaining in the program during each round SOAP concludes at 12:00 noon on Thursday of Match week

“What is the Match Participation Agreement?”

Match Participation Agreement As part of NRMP registration, Match participants, both programs and students, are required to agree to the terms and conditions of the Match Participation Agreement, which outlines policies and procedures related to the Match Failure to abide by the terms and conditions of the agreement will subject the program or student to a violation investigation and could result in the levying of sanctions Programs marked with a red flag in the Program Directory have violated the NRMP Match Participation Agreement. Programs marked with a yellow flag have a pending action. You may see further information by clicking “Institution and Program Violations” on the left menu bar

Types of Match Violations - Programs Offering a position outside of the Match to a US senior Requesting a student reveal, verbally or in writing, ranking preferences or intentions or programs to which they have applied Don’t put too much weight on letters or words of interest from a program. These do not guarantee that the program is planning to rank you on their ROL

An Actual Letter to an Applicant Dear Applicant: We have thoroughly enjoyed your visit with us, and it is clear that you will excel wherever you choose to go. You represent the kind of candidate that has traditionally done well in our program, and we hope to have the opportunity to work with you in the coming year. Yours sincerely, Program Director Did the student who received this letter match to this program, even though the student ranked the program? No!

Types of Match Violations - Students Requesting a program reveal, verbally or in writing, ranking preferences or intentions Refusing to accept a position at a program on the student’s ROL or begin training on the scheduled date Consider carefully the programs you include on your ROL. In certifying a ROL, you enter into a binding contract with the NRMP to accept a position at ANY program on your ROL should a match occur and to begin training on the date specified in the appointment contract

Violation Investigations Once a violation is reported to the NRMP Executive Director, the case is investigated, then reviewed by the NRMP Violations Committee and all parties involved The committee’s report is sent to the violator, who may seek arbitration. The final report is then distributed to the violator and other parties Take your Match commitment seriously - if you are found to be in violation, the final report will go to the medical school, all residency program directors, the American Board of Medical Specialties, FSMB, and other interested parties

“Is there anything else I n eed to remember?”

Final Reminders Complete and certify your list several days before the Feb. 20 th deadline. Don’t wait until the last minute, as the servers may be overloaded and very slow ***Even after certifying your list, your verification status may show as “not verified” – our office will verify your graduation status before the ROL deadline Be careful about making last minute changes to your ROL - most are not well thought out and frequently regretted If you do want to change a certified list, you may do so until 8:00 p.m. CT on Feb. 20 th The NRMP will NOT enter a list, add, delete or move programs or in any way modify your rank order list Once you’re done, take a deep breath and congratulate yourself. You’ve done all you can do!

Questions?