BOARD MEETING MINUTESFebruary 16, 201Kimley HornCall in number: +19194 - PDF document

1 BOARD MEETING MINUTESFebruary 16, 20
1 BOARD MEETING MINUTESFebruary 16, 201Kimley HornCall in number: +19194499Conference ID: 835682398:0AM to :00 AAttendees:X Amy Vasquez X Tim Erney Amy Stonich Surabhi Barbhaya X Eddie Torres XCharles Smith Scott Koehm Maria Morris Belinda Deines X Laurel Reimer Alia Hokuki X Victoria Chung X Sabrina Alonso Lindsay Ortega Gustavo Gonzalez X Molly Mendoza Martin Mares X Sureena Basra X Starla Barker Bill Rodrigues Eunice Im XSanjoy Mozumdar X Adrienne Gladson Yuritzy Randle X Dana Privitt X Marlon Regisford X Siji Fernandez X Leila Carver Jennifer Lilley Call to Orderusiness ItemsElected PositionsSection Director (Nick ChenBoard Appreciation Dinner: Wood Ranch, Irvine Spectrum, February 22 @ 6pm 2 Recap of State Board retreatNick highlighted discussion topics from the Stae Board retreat, to include a strategic planning session(Board structure, financial allocations to ections), the financial accounting changeoverto the Chapter’s new bookkeeper, and State conference expense managementFinalized Meeting locationsNick distributedthe final list of 2018 Board meeting locations.Vice Director for Administration and Finance (CharlesSmithDraft budgetncome and expenseestimates received from Board members h

ave been incorporated into the 2018 draf
ave been incorporated into the 2018 draft budget. Charles will work with the Chapter bookkeeper to identify actual numbers for 2017, so we can better balance income and expense estimates for 2018.Dana suggested that a monthly financial reportbe provided toBoard. Charles will request these each month from the Chapter bookkeeper.2017 Year End Financial ReportChapter bookkeeper Laura Dee is preparing. Charles will advise once completed.Vice Director for Professional Development (Belinda Deines)Mentorship kickoffA kickoff meeting was held between mentors and protégées, with about 50 participants 15 mentorsprotégéesMentor/protégéeairings were identified and distributed.PEEL Walking Tourwalking tour of three breweries in Anaheimscheduled for March 21 @ 5:30pm.Vice Director for Programs (Amy StonichLegislative UpdateBill Rodrigues is working to secure location/date/speakers in MarchCall for programsWe are currently light on the number of planned lunch programs.IdeasincludeEthics Panel: Starla and Shane can instruct. 3 Paul Martin at OCTA was suggest. Tim Erney will discuss with himregardinga potential topic oOCTA active transportation.Eichler architecture in Orange Adrienne Gladson has contact who can present.Vice Director for Public Information (LindsayOrtegaSchedule for regular website content materialThe Board was encourageto reach out to

Lindsay with content.Website revampLinds
Lindsay with content.Website revampLindsay is compiling costs for Board review. We currently use Wordpress.The Board will need to consider whether wewant a full revamp of the functionality and user experience, or just change the visual themeWe will also consider how to show logos for all Section sponsors at the bottom of the front page.Lindsay and Sabrina will bring updated website layouts to the March meeting for board considerationVice Director for Membership (Matt Foulkes & Eddie Torreso new information this month.Starla suggests that we write an article summarizing the benefits of APA membership, given the increasing cost.Vice Director for AICP Certification (StarlaBarkerAICP InfosessionStarla will schedule the info session; typically hld in May. Sabrina and Eddie volunteered to assist. The applicationwindow is open for 30 days, beginning in June.Appointed PositionsAcademic Liaison (SanjoyMazumdarSanjoy is contacting other campuses with the objective of identifyliaisons to discuss student scholarships and other topics.’s planning program has been renamed as Urban Planning and Public Policy (UPPP).UCI hosted a diversity panel event, and is planning a session to discuss water resources.Sanjoy will distribute information on visiting speakers series.Legislative Liaison (BillRodriquesNo updates this month. See above. 4 Awards Chair (Am

y Vazquez, Scott Koehm, SurabhiBarbhaya,
y Vazquez, Scott Koehm, SurabhiBarbhaya, Laurel ReimerNick (for Amy) reported that information regarding awards nominations is in progress.Information will go out in the 2/21 eblast.Web Master (LindsayOrtegaSee above.Student Representative (Molly Mendoza & Sureena BasraFebruary 27 UPSA Board meeting & presentation on AICP Candidate ProgramStarla will presentMarch 3 “Nuts and Bolts of City Planning” workshopLooking for 1more speakers.A tour of Michael Baker company offices is scheduled for March 14Students have expressed interest in a simplified nuts n’ bolts workshop at the beginning of the schoolyearStudents are also interested in more talks from professionals regarding careers in planning. Molly and Sureena will distribute a list of potential datesDiversity Chair (MarlonRegisfordMarlon reported that the Diversity panel discussion at UCIwas a success.A Diversity panel is being planned for the State conference. Marlon has identified two prospective speakers, but welcomes additional speaker suggestions.Starla suggested a topic of allaccess playgrounds for special needs children.Sponsorship Chair (Sabrina Alonso)Sabrina distributed a list of draft responsibilities for the Board Sponsorship Chairposition.Leila suggested adding the new Sponsorship Chair position to our Charter.The Section needs to revisit sponsor tiered packages andappr

oachesdrafted last year. Sabrina will c
oachesdrafted last year. Sabrina will connect with Lindsay to discuss next steps. 5 Social Media (MariaorrisMarlon suggestincreasing the use of our Facebook page to promote attendance at events.Historian (GusGonzalezNo updates this montCommunity and Agency Outreach (LeilaCarverAn APA/AEP Board Member Mixeris planned for March 8Leila will send out a Doodle poll for locationideaGolf Tournament(TimErneyTim will reach out to PDAOC and ICC for 2018 event planning.Planning Commission Representative (AdrienneGladsonAdrienne reached out to Steven Mendoza with PDAOC regarding the 2018 Planning Directors Forum. Barry Curtis (Costa Mesa) will be in charge of the Forum.California Planning Foundation (CPF) Representative (DPrivittThe CPF Board Retreat is scheduled for March 3. Discussion topics to include plans for scholarships. Dana will provide a recap of the meeting next month. Young Planners Group RepresentativeSiji Fernandez andSabrina AlonsoNew 2018 YPG Board appointedThe 2018 YPG cochairs are Annaleigh Yahata and Stephanie Roxas.Stephanie summarized various changes to YPG participation, leadership, bylaws, and structure being implemented this year.March 14 Firm tour of Michael Baker InternationalApril 22 Earth day event planned, details TBD. YPG is promoting outreach to other professional organizationsAdjourn March 162018LocationAnaheim City Hall