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Faculty Meeting  Fall 2018 In-Service Faculty Meeting  Fall 2018 In-Service

Faculty Meeting Fall 2018 In-Service - PowerPoint Presentation

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Faculty Meeting Fall 2018 In-Service - PPT Presentation

Agenda IA Update 830840 ASA Update 840915 Guided Pathways Update 915935 Break 935950 Learning Resources Update 9501015 Adjunct Faculty Evaluation Plan 10151030 ID: 780846

update faculty adjunct student faculty update student adjunct college navigate enrollment learning plan canvas 2018 program email development september

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Slide1

Faculty Meeting

Fall 2018 In-Service

Slide2

Agenda

IA Update 8:30-8:40ASA Update 8:40-9:15Guided Pathways Update 9:15-9:35Break 9:35-9:50

Learning Resources Update 9:50-10:15

Adjunct Faculty Evaluation Plan 10:15-10:30

IE Update 10:30-11:00

Workgroup Sign-Up 11:00-11:30

Slide3

IA Update

Marilyn Herbert-Ashton

Slide4

Virginia Western Community College Educational Foundation

Foster life-long relationships, build advocacy and support for Virginia Western$1.2 M in support annually

CCAP

2

/ Virginia Western Forward

130+ Annual / Endowed Scholarships

Assistance Funds / 40+ Program Funds

Fundraising

Amanda Mansfield - Philanthropy Director (Chief Fundraising Officer, Alumni Relations)

Jill Sorrells - Foundation Campaign Assistant

Operations

Carole Tarrant - Coordinator of Development (Chief Financial Officer, RAMP, Special Projects)

Carolyn Payne - CCAP and Scholarship Program Coordinator

Wanda DiMarco - Development Operations Assistant

Thank you for Making a Difference

VW Connect Forms - Emergency Funds, Gifts In Kind

Faculty Development - Innovations Grants, Endowed Chairs

Employee Giving Campaign

Slide5

Marketing Office

Works to enhance and promote Virginia Western’s image and brand to prospective students, in the community and internally through highly visible and

high quality marketing

initiatives.

Fall marketing campaign focused on adult learners and the Al Pollard Culinary Arts Program ahead of the Claude Moore Complex opening

Marketing Office: Reach out to these individuals to help on your projects

Josh Meyer – Director of Marketing, oversees marketing campaign, public/media relations, crisis communications, FOIA officer

Joe Collins – Graphic Designer, creates publications, signage, designs to promote VWCC

Tara

Nepper

– Event planner, room reservations, daily bulletin

Kerstin Plunkett – Social media, event support, marketing support

Daily Bulletin: Instructions for posting to faculty/staff and student bulletins, state vehicle reservations, online calendar, room reservations, marketing items

Slide6

Grants Development & Special Projects

Grants Office:

Marilyn Herbert-Ashton – Vice President of Institutional Advancement and Director of Grants Development

Stephanie Seagle – Grant Specialist

All-Things Grants

:

http://www.virginiawestern.edu/grants

Slide7

College Update

Elizabeth Wilmer

Slide8

Virginia Western Update

Construction (Claude Moore, STEM, Colonial Ave.)Business Science Window Replacement projectSafety

Crosswalks

Plan Ahead

Be Understanding

Budget

Summer Enrollment

Fall Enrollment- budgeted to be down 7.1%

Oct. 25 Town

Hall: 2 PM Whitman

Auditorium

Initiatives in Progress

EAB Navigate

Ad Astra

Guided Pathways

Blackboard to Canvas

Online Learning

General Education Assessment

Slide9

Virginia Western Updates Continued

Scantron MachineFor fall semesterWill move from Printing Services to M232

Will continue to use the “blue”

Scantron

forms. The college will continue to provide these forms

It will be self-service. Training will be provided.

This move will not impact the

Scantron

machine located in Duncan that uses the “green” forms.

Slide10

VCCS Update

Elizabeth Wilmer

Slide11

VCCS Update

Dual Enrollment Uniform Tuition RateNACEP StandardsSACSCOC Policy (mixed classes)

SCHEV Transfer Committee and Passport Courses

Enrollment Taskforce Priorities

State-wide Marketing Campaign

Advising

Remove Student Financial Barriers

Upcoming Policy Changes

Direct Placement

Dual Enrollment

College Promise

Adjunct Faculty Evaluation

Slide12

Ad AstraImplementation

Elizabeth Wilmer

Slide13

Ad Astra Implementation

Elizabeth Wilmer

Slide14

OVERLOADED = Enrollment Ratio >95%

BALANCED = Enrollment Ratio 70-95%

UNDERUTILIZED = Enrollment Ratio <70%

ENROLLMENT RATIO = AVG COURSE ENROLLMENT / AVG COURSE CAPACITY

85%

TARGET

© 2015 AD ASTRA INFORMATION SYSTEMS™, L.L.C.

Slide15

Platinum Analytics: The Candidates

Section Candidate

Metrics

Definition

Addition Candidates

The

addition candidate metric represents the percentage of total sections in a schedule that could potentially be added to the schedule based on sufficient pent up demand to justify at least half of one additional section.

Reduction Candidates

The

reduction candidate metric represents the percentage of total sections in a schedule that could potentially be removed from the schedule based on insufficient demand to justify these sections.

Elimination

Candidates

The elimination

candidate metric represents the percentage of total sections in a schedule associated with courses that could potentially be removed from that term’s schedule and placed in a revolving pattern of every other, or third term. This metric, too, is based on insufficient demand to justify offering these courses.

Slide16

Course Offering Summary – Fall 2017

Average Enrollment / Average Enrollment

Capacity

VWCC

Mean

Community College

Mean

Carnegie Classification Mean

Min

Max

18/23

21/28

17/24

16/23

10

/16

62/73

Slide17

Space Utilization Parameters

Standard Week (63

hrs

)

Primetime Week (15

hrs

)

08:00 AM - 10:00 PM

Monday

08:00 AM - 10:00 PM

Tuesday

08:00 AM - 10:00 PM

Wednesday

08:00 AM - 10:00 PM

Thursday

08:00 AM - 03:00 PM

Friday

09:00 AM - 12:00 PM

Monday

09:30 AM - 02:00 PM

Tuesday

09:00 AM - 12:00 PM

Wednesday

09:30 AM - 02:00 PM

Thursday

Slide18

Comprehensive Planning with Astra Deliverables

Monitor registration against current seats offered and Astra forecast

Consider “just-in-time” decisions that reflect actual student registration behavior.

Slide19

HB1 GuidanceEmail Concerns

Elizabeth Wilmer

Slide20

HB1 Guidance

HB1 restricts the release of certain student directory information without student consent.Colleges should not

release the following student record information under the directory information exception:

Email address (all types, including the VCCS student email)

Physical address (all types)

Phone number (all types)

If students want this information released to a 3

rd

party, they will have to consent in writing. This consent should be documented/retained in the student record. This is the same process you use now for release of non-directory information. This will add the three items above to the list of information that requires consent for release

.

If your college has a public directory of students that includes any of the items above, it should be eliminated or placed behind an authentication wall (i.e. staff log-in,

MyVCCS

, etc

.)

If you send out ‘all student’ communications through your email system, ensure that all student emails are in the BCC line. No student emails should be shown to the recipients

.

When a student receives an email sent to the entire class sent by the instructor in Blackboard, they only see the course number and instructor’s name, no email addresses appear. This is still an acceptable way to email everyone in the class under this new law.

Slide21

Curriculum Process

Elizabeth Wilmer

Slide22

Curriculum Change Calendar

Spring 2018

Curriculum Committee will meet to hear changes for 2019-20 catalog (April and May)

Fall 2018

Catalog changes will be finalized

at Sept. 4 Curriculum committee meeting

New and Discontinued programs will go to the September Local Board meeting for

approval

Pam will spend the fall creating the

2019-2020

Catalog pages and ADV

modules

Instructional

Programs committee will meet to consider what new programs to offer in 2020-2021 based on input from

Deans, Faculty, and Workforce

Coordinators

Recommendations from Instructional Programs committee will go to College Council for

approval

Spring

2019

ADV modules must be complete

by

Feb. 1

Curriculum

Committee will meet to hear changes for the 2020-2021 Catalog

 

Slide23

Payroll Reminder

Elizabeth Wilmer

Slide24

Navigate Update

Lori Baker

Slide25

Navigate Update

“Learning can be difficult, navigating your way through college should not be. We believe all individuals deserve educational opportunities for personal and economic success.”

Navigate is our new web based technology platform that shows students all the important things they need to do in one easy-to-view path.

Navigate helps students to pick a major, build a best-fit course schedule, register for classes, find resources on campus, and communicate with their advisor.

Slide26

Navigate Update

Two Separate Web Interfaces

Navigate

– Student Side

Campus

F

aculty and Staff Side

Click here to enter

Navigate

Click here to enter

Campus

Slide27

Navigate Update

Super

Users:

Rick Robers

Heather Hunter

Lacey Carey

Marty Sullivan - HP

Ann Runyon - BTT

Cristin Barrett - STEM

Sarah Chitwood – LASS

Application Administrator – Brooke Ferguson

Slide28

Navigate Update

Four

Build Teams –

(Faculty &

IET

Representation)

·        Onboarding Team - Rick Robers/Chad Sartini

·        Academic Planning Team – Amy Anguiano

·        Advising Team – Lori Baker/Brooke Ferguson

·        Communication Team – Chris Porter

Navigate Test Site

Slide29

Navigate Update

Implementation Timing

Super User

Training - September 12

Go

Live for Faculty and

Staff - Mid-September

Student Launch - TBD

Early Alert and Progress Reports

– January, 2019

Slide30

Navigate Update

The Resource Center

is brought to you by the VCCS Student Success Center. This site was developed with the one goal of providing all VCCS faculty, staff, and administrators with a comprehensive resource site in support of student success across our system

.

http

://trcenter.vccs.edu/

The VWCC

Navigate

Info-Guide

was created to share information with the college community about this important student success initiative. Virginia Western has made a commitment to increasing student success by increasing retention and completion rates

.

http://

infoguides.virginiawestern.edu/navigate

Slide31

Loss Point Advising Update

Lori Baker

Slide32

Credit for Prior Learning (CPL)

Lori Baker

Slide33

Learning Resources Update

Chris Porter

Slide34

Learning Resources Update

Academic Link

New Service

S

tructure

Intake Process

Walk-In Centers

, Appointment Based Tutoring

Content Specialist and Learning

Strategists

Library

Services

New Library Management System

Learning Materials Cost Savings – Textbook Selection Assistance

Slide35

Canvas Update

Chris Porter

Slide36

Canvas Update

Implementation Timeline

Fall Term 2018 – Initial pilot of four (4) Courses @VWCC

VWCC faculty

now

have

access to the Sandbox at the VCCS Canvas test site

Mid

October 2018 – VWCC will host an on-site training provided by Canvas training team for

faculty

Open

lab will be provided with assistance to faculty

Begin

Migrating Spring Pilot

Courses

Spring

2019 – large Scale Pilot

Summer

2019 – 100% of Courses on Canvas (Blackboard Learn contract ends June, 2019

)

Slide37

Canvas Update

Training and Support

LMS Admin Position

InfoGuide

-

http://

infoguides.virginiawestern.edu/canvas

Early Pilot Group (Power-Users)

Marty Sullivan - HP

B. Bagby - STEM

Betsy Boardwine - BTT

Lora Vasiliauskas – LASS

Faculty, staff, and administrators have unlimited access to Canvas Live Webinars

Slide38

Canvas Update

Migrating or Copying Existing Courses

What we know so far….

It is not a plug and play process

Consider recreation of content

Plan for open lab space for support

Start early

Slide39

Canvas Update

Questions / Thoughts / Concerns / Advice / Requests

Slide40

Online Learning Consortium (OLC)Update

Chris Porter

Slide41

Adjunct Faculty Growth and Development Plan

Amy Anguiano

Slide42

The PurposeThe purpose of this plan is to create an environment for adjunct teaching faculty that promotes professional growth and high performance resulting in measurable student success. The performance and growth process is intended to provide information about a faculty member’s professional growth and instructional performance.

Slide43

The Plan SummaryThis plan defines the process by which adjunct faculty members will attain and remain in “Good Standing.” This designation identifies an adjunct faculty member as engaged in professional growth and committed to quality instruction while making a faculty member eligible for professional recognition through each college’s recognition process. A “Good Standing” designation is an indication of quality at the individual college level. A “Good Standing” designation neither guarantees nor implies future contract awards.

Slide44

The Four Domains

Adjunct Faculty Growth and Development – Each college shall identify and/or create, as needed, a range of professional development opportunities to support adjunct faculty growth and development. Adjunct faculty members will engage in growth and development in accordance with the timeline specified in this plan.

Teaching Effectiveness – Adjunct

faculty members are encouraged to pursue excellence in teaching across four areas: Design, Delivery, Effectiveness, and Expertise. Through the use of tools and data sources (e.g. classroom observation, student course evaluation data, student success metrics), adjunct teaching effectiveness will be reviewed in accordance with the timeline specified in this plan.

Institutional Responsibility – In addition

to instructional duties, adjunct faculty members are required to meet minimum requirements of institutional responsibility (e.g. office hours, preparation and distribution of syllabi, meeting attendance, adherence to policy, completion of administrative instructional tasks).

Adjunct

Faculty

Recognition -- Each

college shall devise a plan to provide recognition of outstanding service for adjunct faculty members whose performance exemplifies the highest standards of educational excellence within the classroom or in service to the college community.

Slide45

The Timeline

Date

Process Description

Location/Event

August 2017-April 2018

Task Force Deliberation and Plan Creation

Varied

May 2018 (Late)

Evaluation by CODD designees from each college

VCCS System Office

June 2018

ASAC Faculty Issues Committee (Review as Information Item)

ASAC Meeting

September 2018

CODD Review and Feedback

CODD/ASAC Meeting

September 2018

ASAC Faculty Issues Committee

(Review as Action Item)

CODD/ASAC Meeting

October 2018

ACOP Review, Board Approval

ACOP/State Board Meeting

 

Slide46

The Proposed Rubric

Domain

Activity/Task/Data Source

Date Completed/Range

Comments

Adjunct Faculty Growth and Development

Teaching Effectiveness

Institutional Responsibility

Adjunct Faculty Recognition

Additional Notes

Meeting/Feedback Dates:

Slide47

Program Pages

Rachelle Koudelik-Jones

Slide48

Program Pages

Updates have been made on the developmental site based on your work and input during Spring In-serviceSample pages

Liberal Arts

Accounting

Phlebotomy

Slide49

Slide50

Slide51

Slide52

Slide53

Slide54

Program PagesPlease Review

An email to the developmental site will be sent to you.Please review the entire page and complete the checklists

All text

All links

Right-Hand Column Information

Time to Completion

Email

completed checklists to

ie@virginiawestern.edu

by

Friday, August 24

th

Indicate no changes

needed,

or

Indicate edits/suggestions

Slide55

General Education Competencies

Rachelle Koudelik-Jones

Slide56

General Education Competencies

SCHEV policy changeAll Colleges/Universities must have at least 6 Gen Ed CompetenciesVCCS sets Gen Ed Competencies for usWritten Communication

Critical Thinking

Quantitative Literacy

Civic Engagement

Scientific Literacy

Professionalism

We have to assess and report to SCHEV individually, not as a system

Eliminates Core Competency tests

Aligns with SACSCOC requirements

Slide57

General Education Competencies, Cont.

Workgroup has been established for this year to determine how we will assessCurrent ThoughtsAssess 2 competencies each yearContinue to use current process for

Written Communication

Critical Thinking

Quantitative Literacy

Scientific Literacy

Existing rubrics will need to be updated

Develop a professionalism rubric to be used in identified classes

Civic Engagement

The National Study of Learning, Voting and Engagement (NSLVE)

Slide58

CCSSE Results

Rachelle Koudelik-Jones

Slide59

2018 CCSSE Results – Best Source of Advising

Slide60

How often have you talked about career plans with an instructor or advisor?

Average Scores based on a scale of: 1 = Never, 2 = Sometimes, 3 = Often, 4 = Very often

Slide61

“My experience at the college has helped me to set academic goals and

create a plan for achieving them.”

Slide62

Areas for Improvement

Slide63

Course Evaluation

Rachelle Koudelik-Jones

Slide64

Course Evaluations

All OnlineOngoing low completion ratesExtending window

Session

Timing

16 week

Open Two weeks

Ends on

last day of classes (Prior to Final Exams)

12 week

Open Two weeks

Ends on

last day of classes (Prior to Final Exams)

8 week

Last week of classes

4 week

Last week of classes

Slide65

Course Evaluations

Improve Response RatesInclude the evaluation dates in your syllabusRemind students through BlackboardAllow time in class if you meet in a computer

lab

SDV 101

Require confirmation

Require Confirmation

Students receive an email communication when the evaluation is complete

Faculty may require students to provide a copy of this email communication in order to complete the final exam.

Faculty

have the option of awarding extra credit of up to 1% of the final grade for students who can show that they completed the course evaluation.

Faculty

who choose to award extra credit should explain this in the syllabus at the beginning of the semester.

Slide66

SACSCOC Fifth year report

Rachelle Koudelik-Jones

Slide67

SACSCOC Fifth Year Report

Due in September 201920 Programs will be includedReaching out to program heads in September for any missing documentation

Slide68

IE Plans & Program Reviews

Rachelle Koudelik-Jones

Slide69

IE PlansNew, single-document format

Input from faculty over the summerProcessNew template will be emailed to program heads todayComplete the template for each program

Email completed template to

ie@virginiawestern.edu

by

Friday, August 24th

At end of year, plan will be sent back out to add results

Email completed plan with assessment results to ie@virginiawestern.edu

Slide70

Program Reviews

Culinary ArtsManagementParalegalAutomotive Analysis and RepairElectrical Wiring

Horticulture Technology

Medical Laboratory Technology

Communication Design

Social Sciences

Mechatronics

Engineering

Cisco

Slide71

Program Review Timeline

Documentation sent to program heads in SeptemberDocumentation returned to the IEO by October 1st

SWOT Analysis meetings in October, November and December if necessary

Slide72

Important dates

Rachelle Koudelik-Jones

Slide73

Important Dates Fall 2018

Calendars will be available for downloadMonthly Coffee Talks with Executive Team Members Thursdays at 2:00August 30th

September 27

th

November 8

th

Focus Area Meetings regarding Prerequisites and Embedded Credentials

STEM – Thursday, September 13, 2:00

LASS – Tuesday, September 18, 2:00

HP – Friday, September 21, 2:00

BTT – Thursday, September 27, 2:00

Fall Open Forum – Thursday, October 25 at 2:00

Slide74

Governance

Rachelle Koudelik-Jones

Slide75

GovernanceParticipation in governance committees provides an avenue for faculty, staff and administration to have a voice in strategic decisions at the College

All Workgroups will have scheduled meetings every other weekWorkgroups may choose to meet as needed to complete the assigned work

Provides additional time to meet as a group or subcommittees

Provides flexibility for inclement weather or input from another group

Executive Team will not be leading the workgroups

Participants on Workgroups represent their respective Senate (faculty, staff or admin faculty)

Slide76

GovernanceFaculty Membership will be chosen at the end of the meeting this morning

Faculty on workgroups represent Faculty as a whole, not individual schoolsThere are four groups where a faculty member is needed from each school: Curriculum

Guided Pathways

Ad Astra

Canvas

Some workgroups will meet during Activity Hour on Tuesdays from 2-3

Other workgroups will meet outside of Activity Hour on a regular basis or as needed

Faculty who teach during the Activity Hour may not be a member of a workgroup that meets during this time

Slide77

Workgroups

Ad AstraCampus EngagementCanvas Implementation

Commencement

Course Evaluations

Credit for Prior Learning

Curriculum

Data

Coordination

Diversity

DL Peer Review

Dual Enrollment

Gen Ed Assessment – QR

Gen Ed Assessment - CT

General Education Revisions

Guided Pathways

Instructional

Programs

Learning Materials

Online Learning

On-Campus Professional

Development

Strategic Enrollment Management

Student

Centered Spaces

Student Conduct

Slide78

Additional Groups

Appointments and Hearings (1 faculty from each school)IRBRewards and

Recognition (Previous year recipients)

14 Week Session – will touch base late fall or early spring

Slide79

Afternoon Workshops

Rachelle Koudelik-Jones

Slide80

Afternoon Workshops - Optional

1:00-2:00 Credit for Prior Learning Overview HP 2102:15-3:15

Canvas Workshop

HP 210

3:30-4:30

Credit Faculty Teaching Contract Courses

HP 210

Slide81

Committee Selection

Sarah Chitwood