4112019 Business Leadership Symposium 2019 Presenters Sarah Chronister Urbana Purchasing Tammy Ziegler University Payables Kami Van Bellehem University Payroll and Benefits 4112019 2 Agenda ID: 760662
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PAYMENTS TO GUEST SPEAKERS
4/11/2019
Business Leadership Symposium 2019
Slide2Presenters
Sarah Chronister, Urbana PurchasingTammy Ziegler, University PayablesKami Van Bellehem, University Payroll and Benefits
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Slide3Agenda
Contracts RequiredSpeaker PaymentsInvited Foreign National Speakers
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Slide4Contracts Required
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Sarah Chronister
Urbana Purchasing Office
Slide5What Are Our Options?
Obtain a quote from the speaker and complete a requisitionObtain a contract from the vendor and complete a requisitionUse a Contract for Services under $10,000 and submit through TEM or enter a requisitionSubmit a contract request and requisition, Purchasing will create a contractHonorarium
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Slide6Speaker Payments
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Tammy Ziegler
University Payables
Slide7Use your T-cardTravel Arranger Reconcile under Arranged Travel Non-EmployeeMultiple t-card charges can be reconciled on one ERReimburse as a TEMP Vendor (TEMP Vendor Foreign Nat’l)Do not need to have a Banner Vendor IDReimburse as a Vendor: Misc. Payments – Vendors, Non-Employees & Students (Misc. Vendor – Foreign Nat’l)Must have a Banner Vendor IDUse if paying an honorarium
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How to Pay Speaker Travel
Slide8Travel Expenses
All expenses must have a business purposeGuests can have premium travel Upgraded seatsDo not have to stay within the lodging limitsCar rental insuranceUnits can set budget limitsChoose either per diem or actual receipts for mealsPer diem based on destinationItemized receipts
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Slide9Honorarium
An honorarium is a one-time payment of $5,000 or less, made to an individual who is not an employee of the University of Illinois System for a special and non-recurring activity or event for which no remuneration is collectible by law. Honoraria are typically paid to persons of scholarly or professional standing with the intent of showing appreciation for participation in U of I System educational, research, or public service activities. If payment is negotiated and agreed upon, this is considered a contractual agreement, and should be processed as a payment for professional services, not as an honorarium.
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Slide10Honorarium
Must be paid to an individualMust have a Banner Vendor ID set up in BannerPotentially 1099 tax reportableMust be a gift If both travel expenses and honorarium combine on one ERIf a fee is negotiated or the University invoiced for services, may need a Contract for Services (CFS)
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Slide11Invited Foreign National Speakers
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Kami Van Bellehem
University Payroll and Benefits
Slide12Steps for Paying a Foreign National
Begin Steps 1 & 2 PRIOR to inviting a foreign national speaker.
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Slide17Tax Withholding (Honorarium & Independent Contractor Payments)
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Slide18Questions?
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