WELCOME TO OUR PRESENTATION GROUP NO :1 - PowerPoint Presentation

Slide1

WELCOME TO OUR PRESENTATION GROUP NO :1

Submitted to

SK Mamun Mostafa

Lecturer of University of Dhaka

Dept of Information Science and Library Management Slide2

Our presentation topics on

Union Catalogue

Differences between

classified catalogue &

dictionary catalogue

Slide3

Group leader

:

MD. Mozammel Bhuyan

Group members: Roll

01. Ahmadul Islam Howlader (02)

02. Maria Sultana (01)

0

3. Rafia Farzana (03)

0

4. Sadia Akter

(05)

05. MD. Al Maruf

(07)

06. Afroza Akter (08)

07. Shawlina Rahman

(09)

08. Abu Sayed MD. Sabbir Hossain

(11)

09. MD. Atikul Islam (12)

10. MD. Anisuzzaman (13)

11. MD. Mahmud Hasan (15)

12. MD. Hasibul Islam (16

)Slide4

ROLL

NAME

105

Md. Minhaj Uddin

101

Rupali Das

10

Md. Mozammel Bhuyan

104

Md. Mahedi Hasan

03

Rafiya Farjana

28

Nusrat Jannat Bipasa

36

Md. Rubel Mia

GROUP LEADER:

Md. Sabbir Hossen

CONTENTS

Union

CatalogueFunctionsFactors and PrinciplesImportanceAutomated online catalogue Recommendation

UNION CATALOGUE

CLASSIFIED

CATALOGUE

VS.

DICTIONARY CATALOGUESlide5

The ultimate aim of library service is to supply every library user with all the materials that he or she needs in order to do research, become more educated, empower him- or herself, or simply be entertained. One of the fundamental tools that we use in order to work toward that ultimate aim is the union catalogue as an indispensable element of any effective system of resource-sharing.

INTRODUCTIONSlide6

Union catalogue has been defined in different ways by

various authors like Walter Bauhuis, Heinrich Roloff, LeRoy

C. Merritt, Knud Larsen, L. Brummel and others. None of

these definitions has proved to be adequate.

UNION CATALOGUESlide7

Union catalogue is a combined catalogue of holdings of books

or periodicals or both mentioning location, edition, number of

copies by accession numbers, volumes, etc. of a number of

homogenous or heterogeneous participating libraries covering

library materials in all fields or limited by subject or form of

material arranged by subject, or author or in chronological order

maintained by a national library, large reference library, large

reference library or a national bibliographical centre.

UNION CATALOGUESlide8

- It

provides location of a given book or periodical

held

in specific participating libraries.

It provides assistance I interlibrary loans and loans to private

persons.

It

ensures better co-ordination in acquisitions (i.e. through co-operative acquisition) and processing (i.e. through centralized catalogue) amongst participating

libraries.

It

ensures resulting economy in co-operative procurement

.

Functions and ImportanceSlide9

Conservation

of the list of titles owned by the participating libraries works as a “shadow

catalogue”

or

“standard catalogue” for collection destroyed by fire or war.

It

works as a book selection

apparatus.

It

can control unnecessary duplication of books on participating

libraries.

It

works as a combined record of library materials of the libraries of a region or of a nation.

Being

a combined list, the union catalogue can indicate the possible gap in collection of a specific library in any subject area.

Functions and ImportanceSlide10

The

geographical scope of the catalogue is to be determined

first

.2. The

libraries being included are to be decided.

3. Whether

or not complete holdings of these libraries are to be

included

?

Decision

is to be taken if only lending libraries are to be

included

, or also those that do not lend.

It

is to be decided should there be one general catalogue, or

an

author or subject catalogue and a separate catalogue of anonymous works.

6. Is

it to be limited to books or serials or periodicals, or both?

Factors and principles for planning and organizing union catalogueSlide11

Should

some kinds of literature be

excluded?

In what conditions is the catalogue of the libraries to be incorporated? Is there homogeneity in the cataloguing practice?

Can the libraries provide an extra copy of their catalogue

entries both for old stock record and for new accessions?

10. In

case of need, can the libraries undertake the copying of

the

copying of the entries? How can the entries be

duplicated

or microfilmed?

Factors and principles for planning and organizing union catalogueSlide12

11. What task will the catalogue have to perform :

a. Information on whereabouts of a given publication?

b. Assistance in interlibrary loans?

c. Bibliographical information?

d. Other activities?

Where

the catalogue should be housed? Separately or in a

large

library? In the later event, as an independent institution,

or

a department of the library

?

13. What

are the staffing requirements?

a. Total

staff?

b. Permanent

?

c. Temporary?

Factors and principles for planning and organizing union catalogueSlide13

In reply to the above questions and in general, however, we have

to consider other factors too, viz.

1.

Form

: The union catalogue should be in either automated, microfiche, card or printed form. The best one is the automated online form.

2.

Symbols

:

The participating library’s abbreviated symbols or figure should be marked on each entry as soon as possible after it comes in.

3.

Kind

or type:

Since emphasis is on subject of research, it would be better to make it classified or subject catalogue, with search facilities under author, title or keyword in online systems.

Other Factors….Slide14

4.

Base Library:

When entries are combined, i.e. where the symbol for an additional library is to be added to an entry already in the catalogue, the better or larger information institution or bibliographical centre should be retained as the master entry, and already recorded symbols transferred to it.

5.

Different edition:

We should make sure that different editions are not treated as duplicates.

6.

Parts of a library:

Special collections or parts of a library can be incorporated where the libraries to which they belong are of a type that is better excluded (i.e. public library etc.). The appropriate answer here is the inclusion of the rich rare book collection of the Bangladesh Central Public Library.

Other Factors….Slide15

7.

Exclusion

of Libraries:

Usually popular public libraries are not incorporated for (a) very similar holding in such libraries, (b) cheap quality literatures and (c) fictions forming major parts of the collection.

8. Exclusion

of Literature:

Special kinds or forms of literature generally excluded are:

a. Dissertation

, thesis

f

.

Juvenile

literature

b. Music g

.

Fiction

c. Maps

h.

Pamphlets

d. Government

publications’

i

. Encyclopedias, dictionaries e. Bells-letters j. Orientalia

, congresses9. Housing: The union catalogue should better be housed as an independent institution.Other Factors….Slide16

Organization Chart & Layout of Union CatalogueSlide17

General System of Catalogue Entry

1. Atomic Energy Commission.(AEC)

2. Bangabandhu Sheikh Mujib University (BSMMU)

3. Bangladesh Council for Scientific and Industrial Research

(BCSIR)

4. Bangladesh University of Engineering and Technology

(BUET)

5. Dhaka University Library, (DUL) etc.

Directory of Libraries Slide18

Other system of catalogue entry

1. Atomic Energy Commission.

2. Bangabandhu Sheikh Mujib University

3. Bangladesh Council for Scientific and Industrial Research.

4. Bangladesh University of Engineering and Technology.

5. Dhaka University Library, etc.

Directory of Libraries

Slide19

No

library in the world possibly can have all the

reading materials

required by its readers. In this age

of information explosion

no library or

information

institution

can collect all

the

materials to meet

the

demands

of the users. In order to

mitigate

this

problem,

the

idea of union catalogue emerged.

Importance of Union Catalogue of public universities of BangladeshSlide20

Importance of Union Catalogue of public universities of Bangladesh

It plays a vital role to share the use of resources amongst the participating libraries. The concept of union catalogue of public university libraries is very important particularly in Bangladesh in context of higher education and researchSlide21

At present (June, 2007) there are 26 public or autonomous university

libraries

in

Bangladesh, viz.

1. Dhaka

University Library

2. Chittagong

University Library

3. Rajshahi

University Library

4. Khulna

University Library

5. Bangabandhu

Sheikh Mujib University Library

6. Bangladesh

University of Engineering and Technology Library

7. Bangladesh

Agricultural University Library, Mymensing

8. Jahangirnagar

University Library, Savar

9. Islamic

University Library, Kushtia10. Shahjalal

University of Science & Technology Library, Sylhet11. National University Library, Gazipur12. Bangladesh Open University Library, GazipurSlide22

13. Bangabandhu

Sheikh Mujibur Rahman Agricultural University Library, Gazipur

14. Haji

Muhammad Danesh Science & Technology University Library, Dinajpur

15. Mawlana Bhasani University of Science & Technology Library, Tangail

16. Patuakhali

University of Science & Technology Library

17. Sher-e

Bangla Agricultural University Library

18. Chittagong

University of Science & Technology Library

19. Rajshahi

University of Science & Technology Library

20. Khulna

University of Science & Technology Library

21. Dhaka

University of Science & Technology Library, Gazipur

22. Noakhali

Science & Technology University Library

23. Jagannath

University Library

24. National

Poet Qazi Nazrul Islam University Library, Tangail, Mymensing25. Comilla University Library26. Sylhet Veterinary University LibrarySlide23

Printed materials:

NBC

:

Two

tiny volumes of “special union catalogue: Sylhet

Division

”

were published

under the aegis of the National Book Centre,

Bangladesh

in 1978. The first volume, (special union catalogue:

Sylhet

division) was of Bengali books, while the 2

nd

volumes

(

35p.) contained English books. This was prepared by the

non-

professionals without any

collaboration

of the

Department of Information

Science & Library Management, University of Dhaka, so no principle or rule was followed in making author entries, and the entries did not contain adequate bibliographical information like place, publisher, year, pagination and the like. Union catalogues in Bangladesh : Efforts madeSlide24

2. NALDOC

:

National Agricultural Library and Documentation

Centre (now Agricultural

Centre , Bangladesh Agricultural Research

Council

,

Farme

Gate ) published Union catalogue of periodicals in the

agricultural

libraries of Bangladesh in 1985 (123 p.) including the

national

and international periodicals held in 16 agricultural related

libraries

.

3.BANSDOC

:

Bangladesh National Scientific and Technical

Documentation

Centre, Mirpur Road, published the first edition

of National

catalogue of scientific and technical periodicals

of

Bangladesh in 1990, and the second edition in 1999. The computer composed 1st edition (366 p.) included the scientific and technical periodicals published in the world held by 30 libraries of Bangladesh excluding BUET. Slide25

Most

of the afforested public university libraries are providing services

to the students

, teachers and other readers through traditional library

systems

.

They have

not yet been able to computerize to

modernize

library

operations.

Consequently

, the services rendered have remained

slow

, outdated, obsolete

and

unattractive, and this one of the reasons

why

the relationship in the

university

libraries in inadequate and poor

.

BAU

: Bangladesh Agricultural University Library introducedCDS/ISIS, and then for effective automation system, with the assistance of UNDP, it has recently created and installed a new system BAULIS. Automated online catalogueSlide26

DULSlide27

Dhaka university library started the automation project , dhaka

university library automation project (DULAP) through a

committee included members from subjects like political science.

But no cataloguing experts from the department of ISLM

university of Dhaka although an automation committee existed

the whole work was in reality handled by a single individual

library officer who joined the DUL on temporary basis.

After much exercise however finally the GLAS software was

installed in 1998 involving an expenditure of taka one core and

eleven lakh provided by UNDP.

DHAKA UNIVERSITY LIBRARY (DUL) Slide28

It is alleged that substantial amount

of fund was misappropriated so that

It could not present a full fledged

Automated system. This Software

is unable to accept entries for

Bengali publications,which constitute

a considerable part of the total

collection, so it has become necessary

To install another software for

Vernacular publications.

No terminal or OPAC has been offered to readers till today (2007),so

the users are constrained to use the card catalogue as usual. Teachers,

however can use a pc in a limited way within the office area of the

circulation department.

DHAKA UNIVERSITY LIBRARY (DUL) Slide29

Credit goes to BUET for it is one of the public universities in Bangladesh , which has completed automation of its library. A 5 member automation committee chaired by Jailor raja Chowdhury professor of civil engineering department of BUET took 3 years (2001-2003) to develop its own software BUETLIB accommodating both English and bangle publications at a cost of taka 3 lac only.

The software was installed and the automation work went into operation in 2004. It has 6 functional modules i.e. acquisition, processing, reference service, circulation, management, and rental library service. Bar-coding has also started for full fledged automated circulation.

Now The library has provided by 14 pc to work as terminals. The catalogue entries are, however presented on the pattern of card catalogue format.

Bangladesh University of Engineering Technology (BUET)Slide30

An automation implementation committee has been working to install locally produced software styled BDMARC using USMARC3 tag commanding both English and Bengali publications in the Bangladesh open university library, library Gazipur .

Its first meeting held on July 20, 2005 under the chairmanship of prof Dr K.M.Saiful Islam discussed and considered the catalogue format somewhat on the lines of entries of DRA ,and also stipulated the programmes , service and functions to be incorporated in the proposed software.

The recommendation were submitted to the vice chancellor for further action , so that the automation committee could finally send the modules to the participating software companies for incorporation in the software as also to finalize the budget to be involved.

Bangladesh Open University (BOU)Slide31

Integrated online automated catalogue along with terminals or

OPAC has thus still remained a far cry in most of these

university libraries.

To save time of the researchers, to know the location of a

particular book or journal, to share resources, to accelerate the

research work applying modern technology and to increase the

decaying readership, it is high time to plan and organize an

automated union catalogue of the existing public university

libraries of Bangladesh.

RecommendationSlide32

This is important particularly because in higher education and

research the role of public university libraries comes first in

importance. This can be achieved by adopting the following

Steps:

Without farther wastage of time the government or, the UGC should constitute a national committee, styled Bangladesh Public University Libraries Automation Committee with professionally qualified experts in the field, who would be capable of implementing the international code.

RecommendationSlide33

2. The government should take initiative to insure that all of the publi8c university libraries were automated in five to seven years.

3. Care should be taken to use identical catalogue code, classification scheme and list of subject heading in these libraries to make the integration or downloading process of entries easy.

4. Collection of these university libraries be downloaded in CD-RW and sent to the UC centre.

5. Now the UC office should integrate entries of these CDs and download in its central database.

RecommendationSlide34

The central database can be kept up to date by accommodating new entries of new arrivals on regular basis.

7. The UC centre should also release CDs, and also hard copies, or printed catalogues, if possible, of its collections and circulate amongst the participating libraries and other information to inform the readers and researchers of its collections as also to augment the research efforts in Bangladesh

RecommendationSlide35

central database can be kept up to date by accommodating new entries of new arrivals on regular basis.

The UC centre should also

CLASSIFIED CATALOGUE

VS.

DICTIONARY CATALOGUE Slide36

Characteristics

Classified catalogue

Dictionary catalogue

1. Arrangement

Classified catalogue is arranged according to classification number of any scheme.

Dictionary catalogue is arranged alphabetically.

2. Subject entries

Because emphasis is laid on subject entries are arranged here.

In divided catalogue system, subject entries are not filed here. Emphasis is laid on author and title.

3. Tracing

Does not contain any tracing.

The main author entry contains tracing.

4. Up -to -date

Easy to keep up to date because the number of entries are less.

Not easy to keep up to date since the number of entries are many.Slide37

Characteristics

Classified catalogue

Dictionary catalogue

5. Entries

Only subject entries filed here.

Entries for main author, joint author, translator, compiler, corporate body, title, series etc. are filed here.

6. Reference

May include subject related reference or cross reference entries, using symbols or levels like USE, UF, SA, NT, BT, RT etc.

Only author and title related reference entries may be given.

7. Research

Helps especially research entries on a given subject and it's related areas stand closely, or side by side

Does not help much in research work.Slide38

Characteristics

Classified catalogue

Dictionary catalogue

8. Finding entries

If books of a particular author are on different subjects, the entries can not be found together.

Can be obtained together

9. Knowledge

of

classification

Knowledge of classification scheme or notation is required to use this catalogue.

Not necessary.

10. Complicated

Use not complicated.

Some what complicated.

11. Use

Appropriate to academic and special libraries

Useful for public, national and school libraries

12. Research vs.

General

reader

Specially useful to the research workers.

Useful for general readersSlide39

13. Subject bibliography

It becomes easy to prepare subject bibliography because entries of particular subjects stand together.

Not possible to prepare because no subject entries are filed here in divided catalogue system

14. Book

exhibition

Helps in subject page book exhibition.

Does not help.

Characteristics

Classified catalogue

Dictionary catalogue

15. Comparison

The classified catalogue of large libraries helps in books selection by the new and comparatively small libraries.

A difficult to do book selection.Slide40

CONCLUSION

From above discussions , we can say that a union catalogue

is a combined library catalogue describing the collections of a

number of libraries. On the other hand, Dictionary catalogue

follows alphabetical order in arranging entries and Classified

catalogue follows classified order in arranging entries (in

main or classified part).Slide41

HAVE ANY QUESTION ?Slide42

THANK YOU EVERY ONE

FOR STAYING WITH GROUP NO 1..