Agenda Graduate School Fellowship Process External Fellowships Issues Insurance Resources Detailed Training If you are interested in a more detailed oneonone fellowship training please mark it on the attendance sheet or email Christine Fultz at ID: 280308
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Slide1
Fellowship TrainingAgenda
Graduate School Fellowship Process
External Fellowships
Issues
Insurance
ResourcesSlide2
Detailed TrainingIf you are interested in a more detailed, one-on-one fellowship training, please mark it on the attendance sheet or email Christine Fultz at
clfultz@purdue.edu
.Slide3
Graduate School FellowshipsSlide4
Fellowship Defined
Free grant given to the University for the support of a graduate student in his or her study and/or research. The primary purpose of such a grant is to further the education and training of the student recipient in his or her individual capacity.Slide5
Medical Insurance PolicyAll fellowship awards to include a supplement for the purchase of medical insurance
When the fellowship does not provide a supplement, the department or school is responsibleSlide6
Types of FellowshipsFederal
Graduate School Administered
Endowed or Named
Foundation
IndustrialSlide7
Graduate Tuition ScholarshipsAugust 12, 2002 memo
Federal, Graduate School, Institutional Commitments
Students must be enrolled as full-time graduate students in a degree-granting graduate program at Purdue
.
Form 32Slide8
Fellowship Process
Allocations
Department Decisions
Offer Letters
Communication –
College Fellowship Report
Form 90
PA / FA FormSlide9
College Fellowship Report
Excel Spreadsheet for the Fellowship Office (all offers)
Name
PUID
Department
Name of the Fellowship
Amount of the fellowship
Accepted or DeclinedSlide10
Submission Process for GS Fellowships
Submitted by the Department
Carver and Knox
Student’s CV (as the cover page), Statement of Purpose, Diversity Essay, recommendation letters, and transcripts
NO
Social Security Numbers
Submit as one .
pdf
by email to the Fellowship Office;
fellowships@purdue.eduSlide11
Submission Process for GS Fellowships
Submitted by the Student:
Chappelle
,
Kruhe
,
Bilsland
Strategic Initiatives
Student submitted through Blackboard Vista
Purdue Non-Academic CampusSlide12
A note regarding Bilsland Dissertation Fellowships
The Dissertation Fellowships are by semester
only.
Example: 8/1/11 to 12/31/11
They are
not
6-month awardsSlide13
Adding Additional YearsWhen adding additional years or semesters of support, the fellowship must be on the academic year schedule.
Example: 1/1/12 – 7/31/12,
not
1/1/12 to 12/31/12
Will help to minimize confusion regarding tuition and insurance rates between academic yearsSlide14
Graduate School Offer Letters
Fellowship name and
administration
Stipend amount
Tuition and fee coverage (approximate
)
Insurance
supplement (
approximate)
Fellowship tenure dates
Fellowship requirements
Electronic
copy to the Graduate School
Refer to Green SheetSlide15
Fellowship IssuesSlide16
Fellowship Assistantship
Division of Financial Aid has to make adjustments to the student’s aid package
Insurance – Have 30 days to get this sorted out.
Update Fee Remit List - Bursar
Slide17
Fee Remit List - Bursar
Make sure this list is as accurate as possible, and update as needed
Not to be a deferment list
Contact the Office of the Bursar for other arrangementsSlide18
External FellowshipsSlide19
External Fellowship Categories
Federal Fellowships – Proposals have been submitted by Pre Award to the sponsor
Federal Fellowships – Fellow has submitted an application for a Federal Fellowship
Non Federal Fellowships where a student is named in the award
Non Federal Gift of a Fellowship where no student has been named is considered Graduate Aid.Slide20
Receiving External Awards
Fellow should notify the business office of the award
Business Office Role
Email the following to the SPS Fellowship Account Manager
a copy of the sponsor award
student acceptance of the award
Purdue offer letter to student, if there is one
a copy of the Form 90 (prior to routing for signatures)
Route original form 90 for signatures
attach a copy of the sponsor award to the Form 90
Detailed instructions can be found using “Process for Completing Internal Proposals for Fellowships” guide if a proposal has not been submitted to the sponsor directly by Purdue
PreAward
:
http://www.purdue.edu/business/sps/preaward/Sponsors/fellowships.htmlSlide21
Receiving External Awards
SPS Role
Fellowship Account Manager forwards the information to PreAward if an internal proposal (IP) is needed.
PreAward generates IP and forwards information to Fellowship Account Manager
Fellowship Account Manager establishes the award
If a fellowship requires an institutional signature it will
be forwarded to SPS Contracting for review and approval
prior to award establishment.
**Any time a contract signature or budget is needed for a fellowship award, SPS should be contacted.Slide22
Non-Federal Gift of a Fellowship – Partial Support
A non federal fellowship gift that does not fund a full fellowship is considered Graduate Aid
The Graduate Aid Procedure can be found at:
https://www2.itap.purdue.edu/bs/BPP/Processes/GraduateAidProcess.pdfSlide23
Endowed FellowshipsEndowed Fellowships, in general, cannot be administered as assistantships. Please review the endowment agreement before awards are offered.Slide24
Payment Information
The department business office will contact the SPS Fellowship Account Manager with the request for payment information and procedures.Slide25
Important Insurance Information for
Graduate Fellowship Recipients
2011-261-3Slide26
Fellowship Insurance
It is important that a student be identified as a true fellowship or one that is administered as an assistantship.
Each has a separate enrollment processSlide27
Fellowship Insurance Enrollment
Open enrollment period:
Enroll and make payment no later than January 31, 2012
Online enrollment and payment management system for students enrolling self only. Visit
www.purdue.edu/push
for more info.
Students enrolling dependents must visit PUSH, Room 338/340 to enroll.Slide28
Payment Management System
Students enrolling self only apply online.
Once a student is verified to be eligible, an email is sent informing them of application approval and how to make online payment
Student has 30 days from receipt of email to pay or application is voided.Slide29
Changes in Funding
Fellowship to an Assistantship
Assistantship to a Fellowship
30 days to make the transitionSlide30
Insurance Supplement Payment
Figures are for Spring/Summer 2012
Total Premium $1047
Purdue Supplement $800
Student $247
Paycheck
Supplement
Student
Premium
August
$546
$168
714
December
$800
$247
$1047Slide31
After verification of fellowship insurance eligibility, payment may be made by MasterCard, OR Visa.Slide32
The policy year ends
08/05/2012.
Coverage can not continue past the policy year end date. Any renewal or continuation would be based on the next year’s policy’s rates and regulations.Slide33
What happens if a Fellowship is terminated early?
Insurance is effective for the complete period for which a student has paid.
Example:
Fellow purchases insurance for the full policy year. However, the fellowship ends in February. The fellow is covered until 8/5/12 if the premium has been paid in full.
(must actively attend classes for first 31 days of policy period)Slide34
If a fellowship policy ends and a student is no longer eligible for student insurance, but has been covered continuously for 6 months under the student insurance, the student may elect to continue the policy. Enrollment
MUST
occur within 14 days of the policy end date.
Continuation CoverageSlide35
International Students
Insurance is required for all international students
Must begin with the first day of classes
(January 9, 2012)
Coverage must be continuous for the duration of academic studies at Purdue.
Please see the PUSH website for more information:
www.purdue.edu/pushSlide36
WAIVER Deadline
International Students must purchase the University insurance plan or submit and receive waiver approval no later than January 31, 21012.
Failure to do so will cause loss of the waiver option and/or a possible $200 late fee to complete enrollment.Slide37
Vision Coverage
An enrollment form for vision
coverage is available in their
insurance packet or in the
Student Insurance office.
Cost is $10.00/year.Slide38
Further vision benefits information is available at www.vsp.com
.
To check enrollment status or with questions regarding vision, visit
www.vsp.com
. PUID is required.Slide39
Dental Coverage
Dental insurance is
NOT
available for purchase by fellowship students. Dental plan is only available to employees of the University.Slide40
Fellowship Resources
Fellowship Resources
webpage
http://www.gradschool.purdue.edu/funding/
Then Click on the Funding Resources Tab
Fellows
Webpage
http://www.gradschool.purdue.edu/funding/fellows.cfm
Funding Page
http://www.gradschool.purdue.edu/funding/Slide41
SPS Resources
Internal Proposal process
http://www.purdue.edu/business/sps/preaward/Sponsors/fellowships.html
SPS Webpage
http://www.purdue.edu/business/sps
/
SPS Post Award Fellowship Webpage
http://www.purdue.edu/business/sps/postaward/sponsors/fellow.htmlSlide42
Questions?
For additional information or training, email Christine Fultz at
clfultz@purdue.edu
.
Cyndi Lynch
Christine Fultz
Graduate
School
Fellowship
Office
Ashlee Robertson
Marci Moore
Graduate School
Business Office
Margaret Andrzejewski
Sponsored Programs Services
Joyce Roosz
Angie Kepner
Patty Blackburn
Student Insurance Office