A Presentation by Research Accounting on TriAgency Award Management Natural Sciences and Engineering Research Council of Canada Conseil de recherches en sciences naturelles et en génie du Canada ID: 204369
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Slide1
Tri-Agency Awards – 101
A Presentation by Research Accounting on Tri-Agency Award ManagementSlide2
Natural Sciences and
Engineering Research Council of Canada
Conseil de recherches en sciences naturelles et
en génie
du Canada
Canadian Institutes of Health Research
Instituts de recherche en santé du CanadaSlide3
I have a Tri-Agency award – now what?
Agenda
How is my award different?
Who’s responsible?
How can I spend the grant?How can I monitor my spending?What else should I know?Slide4Slide5
How is my award different?
Do I have to follow the budget from my proposal?
NSERC
SSHRC
CIHRAre there additional restrictions or reporting requirements?Can I get an extension to finish my spending?What happens at the end of my grant?Slide6Slide7
Working Together -
Who’s responsible?
Tri-Agency
Verifying eligibility for & entitlement to grants in accordance with federal laws & policies
Timely release of approved grant funding Establishing & communicating clear, concise requirements for fund useConducting financial monitoring reviews of grant & award funds to ensure adherence to guidelinesSlide8
Carleton University
Establishing appropriate policies/procedures, systems & controls
Ensuring that Agency policies & requirements are followed
Performing ongoing oversight of grant fund usage
Providing administrative support to grant holders Monitoring eligibility status of grant holders
Annual reporting requirementSlide9Slide10
Researcher
Authorize ALL expenditures from your grant, while keeping in mind the following:
The Tri-Agency’s Financial Administration Guide
The Tri-Agency’s Memorandum of Understanding (MOU)
Any stated conditions/restrictions of the actual grant
Institution policies the Tri-Agency Framework: Responsible Conduct of ResearchSlide11Slide12
Researcher
Awareness of grant details and fund balance
Delegating signing authority
Compliance
Managing/supervising personnelResponding to questionsChanges in statusReporting requirementsAcknowledgement of Agency supportSlide13Slide14
How can I spend my grant?Slide15
USE OF GRANT FUNDS:
Eligible and Non-Eligible Expenses
Compensation related expenses
Sabbatical/leave periods
TravelEquipmentSuppliesComputer & electronic communicationsMiscellaneous expensesSlide16
How can I monitor my spending?Slide17
What else do I need to know?
Hiring research assistants
Graduate Students: FGPA graduate student forms
Undergraduate students or other technical support: Payroll Forms
Purchasing the big stuffPurchasing ServicesScience & Technology CentreGetting the small thingsProcurement CardScience StoresPersonal reimbursementsSlide18Slide19
And then, what about
Inter-Institutional Transfers?
Who can I transfer to?
What do I need to do?I’m a co-applicant, what should I do?
What reporting is required?Sabbatical Planning?Visiting Researchers?Payments to Individuals?Slide20
Where can I find more information?
Tri-Agency Financial Administration Guide
http://www.nserc-crsng.gc.ca/Professors-Professeurs/FinancialAdminGuide-GuideAdminFinancier/index_eng.asp
Tri-Agency Use of Grant Funds
http://www.nserc-crsng.gc.ca/Professors-Professeurs/FinancialAdminGuide-GuideAdminFinancier/FundsUse-UtilisationSubventions_eng.aspTri-Agency Eligibility Criteriahttp://www.nserc-crsng.gc.ca/NSERC-CRSNG/Eligibility-Admissibilite/faculty-corpsprof_eng.aspSlide21
At Carleton
Research Accounting
http://www2.carleton.ca/finance/research-accounting/
Accounts Payable
http://www2.carleton.ca/finance//business-operations/accounts-payableUniversity Policieshttp://www2.carleton.ca/secretariat/policies
/ Mileage and per diem rateshttp://www.njc-cnm.gc.ca/directive/index.php?sid=98&lang=eng
Convert exchange rateshttp://www.bankofcanada.ca/en/rates/exchange.htmlSlide22
QUESTIONS?