School Business Manager & Administrator Network Meeting - PowerPoint Presentation

School Business Manager & Administrator Network Meeting
School Business Manager & Administrator Network Meeting

School Business Manager & Administrator Network Meeting - Description


3 rd February 2016 A big thank you to SAS for sponsoring refreshments during this meeting Mick Evans Pupil amp School Service Manager Schools Finance Support Mandy Bryce Finance Manager 201516 Closedown Process ID: 592953 Download Presentation

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Slide1

School Business Manager & Administrator Network Meeting3rd February 2016A big thank you to SAS for sponsoring refreshments during this meeting

Mick EvansPupil & School Service ManagerSlide2

Schools Finance SupportMandy BryceFinance ManagerSlide3

2015-16 Closedown Process

2016-17 Budget SettingRevised Fair Funding SchemeFebruary Finance Training

Schools Finance SupportSlide4

Facilities Management and WISE (Waste in Schools Education)Vicky SimpsonBusiness Development OfficerSlide5

Data AnalysisDeborah KornData & Analysis CoordinatorSlide6

SIMS UPDATEMaggie ShirranMIS ConsultantSlide7

Spring UpgradeTo be deployed to schools first 2 weeks after Easter holiday New SATS Wizards - expected in upgrade but could be laterLevels

will be replaced with a score Final standardisation will not be worked out until these raw scores have been submittedSummer Census FilesDry runs can be done at any time after this ready for 19th

May census day

New CTF

Special Needs and Needs Ranking introduced (to be added to Status Code already contained)

Admissions on Home Page

Graph to show applied, offered, accepted, admittedSlide8

TrainingTraining Schedule for Summer Term now on

Bookwhenhttp://v1.bookwhen.com/schoolsitAll training still free to supported schools

Capita trainers delivering Secondary Courses at Schools IT Training Centre

Maintaining the Timetable, Cover, Course Manager, Exams

SATS Courses

Same process but new scoring system - more dates to be added to

Bookwhen

as soon as it is confirmed when the Wizards will be released

Regular Courses

End of Year, New Office User, Attendance,

Reporting

, Discover, System ManagerSlide9

Current Helpdesk IssuesData Management IssuesDuplicate staff in Personnel Duplicate users in System ManagerDuplicate addresses

Duplicate contactsDuplicate pupilsCheck before importing CTFsMany duplicate pupils being reported causing UPN problemsTidy New Intake groupsAccepted pupils appearing on

marksheets

. Withdraw all applicants if they do not arrive in schoolSlide10

Schools ITService / Technical UpdateMatthew DraycottTechnical Services Managermatthew.draycott@nottinghamcity.gov.ukSlide11

RansomwareEmails posing as Apple, Royal Mail etc.Has an attachment pdf.exeEncrypts filesWay to protectAV up-to-dateDon’t open links or attachments

Ask if unsure / Switch off if infected.Backup, Backup & BackupSlide12

Broadband RenewalPricing expected by end of Feb2 week to sign contractsInstallations to begin MarchCurrent Services extended to 1st AugustSchools have been billed unto 31

st MarchNew direct agreements.Slide13

PricingAll services still unlimitedCore Service Frozen - £3,600 + + £3.74 per pupil primary+ £4.63 per pupil

secondaryCurrciulum Service Frozen - £3,600+£1800 for Schools with a 2nd siteManaged Tech / Scheduled Visits3% Rise £2,900 per ½ daySlide14

PricingRemote Backup Frozen£165 Admin Only£300 Curriculum up to 1TB£150 per 1TB RemoteAccess+ now ½ price

Reduced to £250 for up to 15 users£7.50 per user thereafterMicrosoft LicencingPer staff cost now £37.74Per server cost now £82.92Slide15

BreakA big thank you to SAS for sponsoring refreshments during this meeting.

Admissions and Pupil Benefits team members will be here to answer your questions.Slide16

Health and SafetyDavid ThompsonSchools H&S ManagerSlide17

New Pupil Risk AssessmentSite Access and CurriculumFor pupils with a temporary or permanent medical condition, or disability which affects their ability to physically access parts of the school site or curriculum:

e.g.Child with their leg in a plaster cast following an accident. Wheelchair user. Child with brittle bones. Child with visual impairment.Slide18

New Pupil Risk AssessmentTo avoid any confusion:The existing “individual pupil” risk assessment has been renamed “

high-profile pupil” risk assessment.Other pupil H&S documents:Individual Healthcare PlanPersonal Emergency Evacuation Plan (PEEP)Slide19

Dining Area Slips Guidance

Risk AssessmentInformation Sheet for Midday SupervisorsSpecific induction formChecklist for School ManagementSlide20

ESN/ESD updateFrances Rowland, Michelle Gabbitas and Anna MacdonaldContract Compliance and VfM

OfficersSlide21

SAS TenderSAS continue to be fully tendered partner for staff absence insurance. If you choose them for your staff absence cover you have met your financial regulations obligations because Nottingham City Council went out to tender on your behalf.Slide22

Annual ordersWe will send you what you ordered last year and the new order form by Wednesday 10

th FebruaryDeadline for annual orders to be returned Friday 4th March

ESN Team support to help you with your order, email, phone, face to face,

you chooseSlide23

Your ESN support for your annual order

School Name

ESN Support

Beckhampton Learning Centre

Judy Dale

Bentinck Primary School

Frances Rowland

Berridge Primary and Nursery School

Frances Rowland

Bulwell St Mary's CE Primary

Judy Dale

Burford Primary

Judy Dale

Cantrell Primary and Nursery School

Judy Dale

Carrington Primary

Frances Rowland

Claremont Primary

Frances Rowland

Crabtree Farm Primary School

Judy Dale

Dovecote Primary School

Frances Rowland

Dunkirk Primary and Nursery School

Frances Rowland

Ellis Guilford School & Sports College

Judy Dale

Fernwood Primary

Michelle Gabbitas

Forest Fields Primary and Nursery School

Frances Rowland

Glade Hill Primary and Nursery School

Judy Dale

Greenfields Community School and Foundation Unit

Frances Rowland

Haydn Primary and Nursery School

Frances Rowland

Heathfield Primary and Nursery School

Frances Rowland

Hempshill Hall Primary and Nursery School

Judy Dale

Henry Whipple Primary School

Judy Dale

Hospitals and Home Education Learning, QMC Education Base

Frances Rowland

Melbury Primary and Nursery School

Michelle Gabbitas

Mellers Primary School and Foundation Unit

Frances Rowland

Middleton Primary and Nursery School

Michelle Gabbitas

Oak Field School and Specialist Sports College

Michelle Gabbitas

Rise Park Primary School

Judy Dale

Robert Shaw Primary School

Michelle Gabbitas

Robin Hood Primary School

Judy Dale

Rosehill Special School

Frances Rowland

Rufford Primary and Nursery School

Judy Dale

Scotholme Primary and Nursery School

Frances Rowland

Seely Primary

Frances Rowland

Snape Wood Primary and Nursery School

Judy Dale

South Wilford Endowed CE Primary School

Frances Rowland

Southglade Primary School

Judy Dale

Southwold Primary School and Early Years Centre

Michelle Gabbitas

Springfield Primary and Nursery School

Judy Dale

Stanstead Primary and Nursery School

Judy Dale

The Denewood Learning Centre

Frances Rowland

The Nottingham Nursery And Training Centre

Frances Rowland

Unity Learning Centre

Frances Rowland

Walter Halls Primary and Early Years School

Frances Rowland

Welbeck Primary and Nursery School

Frances Rowland

Westbury Special School

Michelle Gabbitas

Westglade Primary School

Judy Dale

Whitegate Primary and Nursery School

Frances Rowland

William Booth Primary and Nursery School

Frances Rowland

Woodlands Special School

Michelle GabbitasSlide24

Types of LA Contract – that I know of…Annual

Annual Rolling3 YearFMS

Other?

Would

a contracts register help you manage your

internal and external contracts

? Email

frances.rowland@nottinghamcity.gov.uk

for a blank contracts register.Slide25

Example Contracts ScheduleContracts schedule sent out to you annually. Ask Frances for updated schedule if you need it.

School

Service

Contract

NCC Financial Year

Start date

End date

Notice period

Cost To School/ Academy

Comments for school invoice

Renewal comments for 16-17

FICTIONAL SCHOOL

DAISI moderation - Infants (Early Years)

Annual rolling

2015/16

01/04/2015

Ongoing

3 months but not before 1/1/16

£1.00

 

No notice served so rolls over to 16-17

FICTIONAL SCHOOL

DAISI moderation - Infants (KS1)

Annual rolling

2015/16

01/04/2015

Ongoing

3 months but not before 1/1/16

£1.00

 

No notice served so rolls over to 16-17

FICTIONAL SCHOOL

DAISI moderation - Infants (Phonics)

Annual rolling

2015/16

01/04/2015

Ongoing

3 months but not before 1/1/16

£1.00

 

No notice served so rolls over to 16-17

FICTIONAL SCHOOL

DAISI moderation - Junior (KS2)

Annual rolling

2015/16

01/04/2015

Ongoing

3 months but not before 1/1/16

£110.00

 

No notice served so rolls over to 16-17

FICTIONAL SCHOOL

Emergency Call Out

Annual rolling

2015/16

01/04/2015

Ongoing

3 months but not before 1/1/16

£114.00

 

No notice served so rolls over to 16-17

FICTIONAL SCHOOL

SENCO Special Educational Needs Networks (Annual Package)

Annual rolling

2015/16

01/04/2015

Ongoing

3 months but not before 1/1/16

£250.00

 

No notice served so rolls over to 16-17

FICTIONAL SCHOOL

IT SIMS Dinner money licence

Annual rolling

2015/16

01/04/2015

Ongoing

3 months but not before 1/1/16

£296.00

 

No notice served so rolls over to 16-17

FICTIONAL SCHOOL

DAISI Data Checking and Collection Service

Annual rolling

2015/16

01/04/2015

Ongoing

3 months but not before 1/1/16

£350.00

 

No notice served so rolls over to 16-17

FICTIONAL SCHOOL

HR Pension Service EMSS payroll (No HR pack)

Annual rolling

2015/16

01/04/2015

Ongoing

3 months but not before 1/1/16

£675.00

 

No notice served so rolls over to 16-17

FICTIONAL SCHOOL

Legal Services Annual Package

Annual rolling

2015/16

01/04/2015

Ongoing

3 months but not before 1/1/16

£675.00

 

No notice served so rolls over to 16-17

FICTIONAL SCHOOL

Health & Safety Emergency Planning

Annual rolling

2015/16

01/04/2015

Ongoing

3 months but not before 1/1/16

£800.00

 

No notice served so rolls over to 16-17

FICTIONAL SCHOOL

DAISI Data Analysis (1 yr contract)

Annual rolling

2015/16

01/04/2015

Ongoing

3 months but not before 1/1/16

£1,329.40

 

No notice served so rolls over to 16-17

FICTIONAL SCHOOL

IT SIMS Licence - per pupil

Annual

2015/16

01/04/2015

31/03/2017

N/A

£1,431.06

 

Renew if you want service to continue

FICTIONAL SCHOOL

Care Taker Single caretaker site

Annual rolling

2015/16

01/04/2015

Ongoing

3 months but not before 1/1/16

£1,890.00

 

No notice served so rolls over to 16-17

FICTIONAL SCHOOL

Education Psychology Package (3 year contract: 4 days)

3 year

2015/16

01/04/2014

31/03/2017

N/A

£2,128.00

yr 2 of 3

Rolls over to yr 3

FICTIONAL SCHOOL

Grounds Maintenance

Held with FMS

2015/16

See FMS contract

See FMS contract

See FMS contract

£2,693.00

yr 3 of 3

Do not renew

FICTIONAL SCHOOL

Governor 1+2+4 Multi Package (14 or less Governors)

Annual rolling

2015/16

01/04/2015

Ongoing

3 months but not before 1/1/16

£3,375.00

 

No notice served so rolls over to 16-17

FICTIONAL SCHOOL

IT Core Service (3 yr)

3 year

2015/16

01/04/2015

31/03/2018

N/A

£3,600.00

yr 1 of 3

Rolls over to yr 2

FICTIONAL SCHOOL

IT Curriculum IT (3yr)

3 year

2015/16

01/04/2015

31/03/2018

N/A

£3,600.00

yr 1 of 3

Rolls over to yr 2

FICTIONAL SCHOOL

BST Package Level 6

Annual rolling

2015/16

01/04/2015

Ongoing

3 months but not before 1/1/16

£4,000.00

 

No notice served so rolls over to 16-17

FICTIONAL SCHOOL

Payroll plus (inc HR admin)

Annual rolling

2015/16

01/04/2015

Ongoing

3 months but not before 1/1/16

£6,545.00

 

No notice served so rolls over to 16-17

£33,864.46Slide26

East Midlands Shared ServicesRecruitment, HR administration and Payroll Services

February 2016 updatewww.emss.org.ukSlide27

Schools jobs on the EMSS websiteSlide28

LG pay award offer2 year final pay offerNJC scp18 and above are offered 1% from 1 April 2016 and 1% on 1 April 2017

Below scp 18 (lower paid workers) there is a range of lump sum amountsTrade unions are currently consulting members

Living wage considerationsSlide29

PensionsAuto enrolmentLA Staff 1 April re-enrolmentAcademies enrolment ‘staging’ 2017More info

http://www.thepensionsregulator.gov.uk/Teachers’ PensionsThis year all statements on-lineRegister for accesshttps://www.teacherspensions.co.uk/forms/registration.aspxSlide30

PayrollEmployee numbersplease check payroll numbers on all documentation are correctEmployment allowance

Academy decision to check eligibility and claimCriteria on HMRC website https://www.gov.uk/claim-employment-allowanceCurrently £2000 increasing to £3000 from 6 April 2016  Apprentices (under 25)

on approved schemes

No employers NI costs

Notify us of any Apprenticeships that applySlide31

NI changes April 2016State Pension changes being introduced by the Government, contracted out

NI is abolished from 6 April 2016. Rate of employers NI affected Impact on employees who contribute to a pension scheme. No NI rebate therefore a higher amount of

NI contributions will be due

More info

https://www.gov.uk/new-state-pension/youve-been-in-a-workplace-personal-or-stakeholder-pension

http

://lgpsregs.org/images/Bulletins/138Appendix1.pdfSlide32

Watch out for …Trade Union billRemoves the right for employees to have TU deductions made from salaryService feedbackAfter half termSlide33

Any questions?Slide34

General enquiriesService Desk0300 3030 222escservicedesk@emss.org.uk

New contact cards now availableSlide35

HR Advisory updateJacqui Armand, Employee Wellbeing ManagerTel: 8762563jacqueline.armand@nottinghamcity.gov.uk

Carol McCrone, HR ConsultantTel: 876 3610Carol.mccrone@nottinghamcity.gov.ukSlide36

Kirsty has been busy, welcome to the world Edward Frederick!Slide37

School & Academy Business Managers – February 2016HR Advisory customers’ newsletter due out late FebruaryTerms & Conditions consultation – will affect NCC contract employees

R&S Guidance update – minor changes after half term – latest documents always on ExtranetNew website being developed by Education teamNI changes wef 1/4/16 – Pensions team to advise

Difficult conversations training for leadership teams –

‘brilliant and very adaptive piece of training for school leaders. Thank you very much.’ (Nottingham

headteacher

)

Contact Schools Advisory Service 0115 876 2000 or email

Schools.hrenquiries@nottinghamcity.gov.uk

Slide38

A.O.B.Slide39

Traded Services would now like to invite you to a buffet lunch. Some colleagues will be on hand to talk to you about their services offers for the new financial year.Copyright © 2012. Nottingham City Council. All Rights Reserved.

Apart from any permitted use under UK copyright law no part of this publication may be reproduced, stored in a retrieval system, or transmitted, in anyForm or by any means without the prior written permission of the publisher, nor be otherwise circulated in any form of binding or cover other than thatin which it is published and without a similar condition being imposed on the subsequent purchaser.

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