3 rd February 2016 A big thank you to SAS for sponsoring refreshments during this meeting Mick Evans Pupil amp School Service Manager Schools Finance Support Mandy Bryce Finance Manager 201516 Closedown Process ID: 592953
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School Business Manager & Administrator Network Meeting3rd February 2016A big thank you to SAS for sponsoring refreshments during this meeting
Mick EvansPupil & School Service ManagerSlide2
Schools Finance SupportMandy BryceFinance ManagerSlide3
2015-16 Closedown Process
2016-17 Budget SettingRevised Fair Funding SchemeFebruary Finance Training
Schools Finance SupportSlide4
Facilities Management and WISE (Waste in Schools Education)Vicky SimpsonBusiness Development OfficerSlide5
Data AnalysisDeborah KornData & Analysis CoordinatorSlide6
SIMS UPDATEMaggie ShirranMIS ConsultantSlide7
Spring UpgradeTo be deployed to schools first 2 weeks after Easter holiday New SATS Wizards - expected in upgrade but could be laterLevels
will be replaced with a score Final standardisation will not be worked out until these raw scores have been submittedSummer Census FilesDry runs can be done at any time after this ready for 19th
May census day
New CTF
Special Needs and Needs Ranking introduced (to be added to Status Code already contained)
Admissions on Home Page
Graph to show applied, offered, accepted, admittedSlide8
TrainingTraining Schedule for Summer Term now on
Bookwhenhttp://v1.bookwhen.com/schoolsitAll training still free to supported schools
Capita trainers delivering Secondary Courses at Schools IT Training Centre
Maintaining the Timetable, Cover, Course Manager, Exams
SATS Courses
Same process but new scoring system - more dates to be added to
Bookwhen
as soon as it is confirmed when the Wizards will be released
Regular Courses
End of Year, New Office User, Attendance,
Reporting
, Discover, System ManagerSlide9
Current Helpdesk IssuesData Management IssuesDuplicate staff in Personnel Duplicate users in System ManagerDuplicate addresses
Duplicate contactsDuplicate pupilsCheck before importing CTFsMany duplicate pupils being reported causing UPN problemsTidy New Intake groupsAccepted pupils appearing on
marksheets
. Withdraw all applicants if they do not arrive in schoolSlide10
Schools ITService / Technical UpdateMatthew DraycottTechnical Services Managermatthew.draycott@nottinghamcity.gov.ukSlide11
RansomwareEmails posing as Apple, Royal Mail etc.Has an attachment pdf.exeEncrypts filesWay to protectAV up-to-dateDon’t open links or attachments
Ask if unsure / Switch off if infected.Backup, Backup & BackupSlide12
Broadband RenewalPricing expected by end of Feb2 week to sign contractsInstallations to begin MarchCurrent Services extended to 1st AugustSchools have been billed unto 31
st MarchNew direct agreements.Slide13
PricingAll services still unlimitedCore Service Frozen - £3,600 + + £3.74 per pupil primary+ £4.63 per pupil
secondaryCurrciulum Service Frozen - £3,600+£1800 for Schools with a 2nd siteManaged Tech / Scheduled Visits3% Rise £2,900 per ½ daySlide14
PricingRemote Backup Frozen£165 Admin Only£300 Curriculum up to 1TB£150 per 1TB RemoteAccess+ now ½ price
Reduced to £250 for up to 15 users£7.50 per user thereafterMicrosoft LicencingPer staff cost now £37.74Per server cost now £82.92Slide15
BreakA big thank you to SAS for sponsoring refreshments during this meeting.
Admissions and Pupil Benefits team members will be here to answer your questions.Slide16
Health and SafetyDavid ThompsonSchools H&S ManagerSlide17
New Pupil Risk AssessmentSite Access and CurriculumFor pupils with a temporary or permanent medical condition, or disability which affects their ability to physically access parts of the school site or curriculum:
e.g.Child with their leg in a plaster cast following an accident. Wheelchair user. Child with brittle bones. Child with visual impairment.Slide18
New Pupil Risk AssessmentTo avoid any confusion:The existing “individual pupil” risk assessment has been renamed “
high-profile pupil” risk assessment.Other pupil H&S documents:Individual Healthcare PlanPersonal Emergency Evacuation Plan (PEEP)Slide19
Dining Area Slips Guidance
Risk AssessmentInformation Sheet for Midday SupervisorsSpecific induction formChecklist for School ManagementSlide20
ESN/ESD updateFrances Rowland, Michelle Gabbitas and Anna MacdonaldContract Compliance and VfM
OfficersSlide21
SAS TenderSAS continue to be fully tendered partner for staff absence insurance. If you choose them for your staff absence cover you have met your financial regulations obligations because Nottingham City Council went out to tender on your behalf.Slide22
Annual ordersWe will send you what you ordered last year and the new order form by Wednesday 10
th FebruaryDeadline for annual orders to be returned Friday 4th March
ESN Team support to help you with your order, email, phone, face to face,
you chooseSlide23
Your ESN support for your annual order
School Name
ESN Support
Beckhampton Learning Centre
Judy Dale
Bentinck Primary School
Frances Rowland
Berridge Primary and Nursery School
Frances Rowland
Bulwell St Mary's CE Primary
Judy Dale
Burford Primary
Judy Dale
Cantrell Primary and Nursery School
Judy Dale
Carrington Primary
Frances Rowland
Claremont Primary
Frances Rowland
Crabtree Farm Primary School
Judy Dale
Dovecote Primary School
Frances Rowland
Dunkirk Primary and Nursery School
Frances Rowland
Ellis Guilford School & Sports College
Judy Dale
Fernwood Primary
Michelle Gabbitas
Forest Fields Primary and Nursery School
Frances Rowland
Glade Hill Primary and Nursery School
Judy Dale
Greenfields Community School and Foundation Unit
Frances Rowland
Haydn Primary and Nursery School
Frances Rowland
Heathfield Primary and Nursery School
Frances Rowland
Hempshill Hall Primary and Nursery School
Judy Dale
Henry Whipple Primary School
Judy Dale
Hospitals and Home Education Learning, QMC Education Base
Frances Rowland
Melbury Primary and Nursery School
Michelle Gabbitas
Mellers Primary School and Foundation Unit
Frances Rowland
Middleton Primary and Nursery School
Michelle Gabbitas
Oak Field School and Specialist Sports College
Michelle Gabbitas
Rise Park Primary School
Judy Dale
Robert Shaw Primary School
Michelle Gabbitas
Robin Hood Primary School
Judy Dale
Rosehill Special School
Frances Rowland
Rufford Primary and Nursery School
Judy Dale
Scotholme Primary and Nursery School
Frances Rowland
Seely Primary
Frances Rowland
Snape Wood Primary and Nursery School
Judy Dale
South Wilford Endowed CE Primary School
Frances Rowland
Southglade Primary School
Judy Dale
Southwold Primary School and Early Years Centre
Michelle Gabbitas
Springfield Primary and Nursery School
Judy Dale
Stanstead Primary and Nursery School
Judy Dale
The Denewood Learning Centre
Frances Rowland
The Nottingham Nursery And Training Centre
Frances Rowland
Unity Learning Centre
Frances Rowland
Walter Halls Primary and Early Years School
Frances Rowland
Welbeck Primary and Nursery School
Frances Rowland
Westbury Special School
Michelle Gabbitas
Westglade Primary School
Judy Dale
Whitegate Primary and Nursery School
Frances Rowland
William Booth Primary and Nursery School
Frances Rowland
Woodlands Special School
Michelle GabbitasSlide24
Types of LA Contract – that I know of…Annual
Annual Rolling3 YearFMS
Other?
Would
a contracts register help you manage your
internal and external contracts
? Email
frances.rowland@nottinghamcity.gov.uk
for a blank contracts register.Slide25
Example Contracts ScheduleContracts schedule sent out to you annually. Ask Frances for updated schedule if you need it.
School
Service
Contract
NCC Financial Year
Start date
End date
Notice period
Cost To School/ Academy
Comments for school invoice
Renewal comments for 16-17
FICTIONAL SCHOOL
DAISI moderation - Infants (Early Years)
Annual rolling
2015/16
01/04/2015
Ongoing
3 months but not before 1/1/16
£1.00
No notice served so rolls over to 16-17
FICTIONAL SCHOOL
DAISI moderation - Infants (KS1)
Annual rolling
2015/16
01/04/2015
Ongoing
3 months but not before 1/1/16
£1.00
No notice served so rolls over to 16-17
FICTIONAL SCHOOL
DAISI moderation - Infants (Phonics)
Annual rolling
2015/16
01/04/2015
Ongoing
3 months but not before 1/1/16
£1.00
No notice served so rolls over to 16-17
FICTIONAL SCHOOL
DAISI moderation - Junior (KS2)
Annual rolling
2015/16
01/04/2015
Ongoing
3 months but not before 1/1/16
£110.00
No notice served so rolls over to 16-17
FICTIONAL SCHOOL
Emergency Call Out
Annual rolling
2015/16
01/04/2015
Ongoing
3 months but not before 1/1/16
£114.00
No notice served so rolls over to 16-17
FICTIONAL SCHOOL
SENCO Special Educational Needs Networks (Annual Package)
Annual rolling
2015/16
01/04/2015
Ongoing
3 months but not before 1/1/16
£250.00
No notice served so rolls over to 16-17
FICTIONAL SCHOOL
IT SIMS Dinner money licence
Annual rolling
2015/16
01/04/2015
Ongoing
3 months but not before 1/1/16
£296.00
No notice served so rolls over to 16-17
FICTIONAL SCHOOL
DAISI Data Checking and Collection Service
Annual rolling
2015/16
01/04/2015
Ongoing
3 months but not before 1/1/16
£350.00
No notice served so rolls over to 16-17
FICTIONAL SCHOOL
HR Pension Service EMSS payroll (No HR pack)
Annual rolling
2015/16
01/04/2015
Ongoing
3 months but not before 1/1/16
£675.00
No notice served so rolls over to 16-17
FICTIONAL SCHOOL
Legal Services Annual Package
Annual rolling
2015/16
01/04/2015
Ongoing
3 months but not before 1/1/16
£675.00
No notice served so rolls over to 16-17
FICTIONAL SCHOOL
Health & Safety Emergency Planning
Annual rolling
2015/16
01/04/2015
Ongoing
3 months but not before 1/1/16
£800.00
No notice served so rolls over to 16-17
FICTIONAL SCHOOL
DAISI Data Analysis (1 yr contract)
Annual rolling
2015/16
01/04/2015
Ongoing
3 months but not before 1/1/16
£1,329.40
No notice served so rolls over to 16-17
FICTIONAL SCHOOL
IT SIMS Licence - per pupil
Annual
2015/16
01/04/2015
31/03/2017
N/A
£1,431.06
Renew if you want service to continue
FICTIONAL SCHOOL
Care Taker Single caretaker site
Annual rolling
2015/16
01/04/2015
Ongoing
3 months but not before 1/1/16
£1,890.00
No notice served so rolls over to 16-17
FICTIONAL SCHOOL
Education Psychology Package (3 year contract: 4 days)
3 year
2015/16
01/04/2014
31/03/2017
N/A
£2,128.00
yr 2 of 3
Rolls over to yr 3
FICTIONAL SCHOOL
Grounds Maintenance
Held with FMS
2015/16
See FMS contract
See FMS contract
See FMS contract
£2,693.00
yr 3 of 3
Do not renew
FICTIONAL SCHOOL
Governor 1+2+4 Multi Package (14 or less Governors)
Annual rolling
2015/16
01/04/2015
Ongoing
3 months but not before 1/1/16
£3,375.00
No notice served so rolls over to 16-17
FICTIONAL SCHOOL
IT Core Service (3 yr)
3 year
2015/16
01/04/2015
31/03/2018
N/A
£3,600.00
yr 1 of 3
Rolls over to yr 2
FICTIONAL SCHOOL
IT Curriculum IT (3yr)
3 year
2015/16
01/04/2015
31/03/2018
N/A
£3,600.00
yr 1 of 3
Rolls over to yr 2
FICTIONAL SCHOOL
BST Package Level 6
Annual rolling
2015/16
01/04/2015
Ongoing
3 months but not before 1/1/16
£4,000.00
No notice served so rolls over to 16-17
FICTIONAL SCHOOL
Payroll plus (inc HR admin)
Annual rolling
2015/16
01/04/2015
Ongoing
3 months but not before 1/1/16
£6,545.00
No notice served so rolls over to 16-17
£33,864.46Slide26
East Midlands Shared ServicesRecruitment, HR administration and Payroll Services
February 2016 updatewww.emss.org.ukSlide27
Schools jobs on the EMSS websiteSlide28
LG pay award offer2 year final pay offerNJC scp18 and above are offered 1% from 1 April 2016 and 1% on 1 April 2017
Below scp 18 (lower paid workers) there is a range of lump sum amountsTrade unions are currently consulting members
Living wage considerationsSlide29
PensionsAuto enrolmentLA Staff 1 April re-enrolmentAcademies enrolment ‘staging’ 2017More info
http://www.thepensionsregulator.gov.uk/Teachers’ PensionsThis year all statements on-lineRegister for accesshttps://www.teacherspensions.co.uk/forms/registration.aspxSlide30
PayrollEmployee numbersplease check payroll numbers on all documentation are correctEmployment allowance
Academy decision to check eligibility and claimCriteria on HMRC website https://www.gov.uk/claim-employment-allowanceCurrently £2000 increasing to £3000 from 6 April 2016 Apprentices (under 25)
on approved schemes
No employers NI costs
Notify us of any Apprenticeships that applySlide31
NI changes April 2016State Pension changes being introduced by the Government, contracted out
NI is abolished from 6 April 2016. Rate of employers NI affected Impact on employees who contribute to a pension scheme. No NI rebate therefore a higher amount of
NI contributions will be due
More info
https://www.gov.uk/new-state-pension/youve-been-in-a-workplace-personal-or-stakeholder-pension
http
://lgpsregs.org/images/Bulletins/138Appendix1.pdfSlide32
Watch out for …Trade Union billRemoves the right for employees to have TU deductions made from salaryService feedbackAfter half termSlide33
Any questions?Slide34
General enquiriesService Desk0300 3030 222escservicedesk@emss.org.uk
New contact cards now availableSlide35
HR Advisory updateJacqui Armand, Employee Wellbeing ManagerTel: 8762563jacqueline.armand@nottinghamcity.gov.uk
Carol McCrone, HR ConsultantTel: 876 3610Carol.mccrone@nottinghamcity.gov.ukSlide36
Kirsty has been busy, welcome to the world Edward Frederick!Slide37
School & Academy Business Managers – February 2016HR Advisory customers’ newsletter due out late FebruaryTerms & Conditions consultation – will affect NCC contract employees
R&S Guidance update – minor changes after half term – latest documents always on ExtranetNew website being developed by Education teamNI changes wef 1/4/16 – Pensions team to advise
Difficult conversations training for leadership teams –
‘brilliant and very adaptive piece of training for school leaders. Thank you very much.’ (Nottingham
headteacher
)
Contact Schools Advisory Service 0115 876 2000 or email
Schools.hrenquiries@nottinghamcity.gov.uk
Slide38
A.O.B.Slide39
Traded Services would now like to invite you to a buffet lunch. Some colleagues will be on hand to talk to you about their services offers for the new financial year.Copyright © 2012. Nottingham City Council. All Rights Reserved.
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