Best Practices amp Contract Language Jack Pinheiro Transportation Supervisor Council Rock SD 1 WEBCAST PARTICIPANTS Listen to audio over your computer speakers If you prefer to listen by phone you may dialin using the numbers provided in your invitation Phone lines will be availabl ID: 247943
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Contracted School Transportation:
Best Practices & Contract LanguageJack PinheiroTransportation Supervisor Council Rock SD
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WEBCAST PARTICIPANTS: Listen to audio over your computer speakers. (If you prefer to listen by phone, you may dial-in using the numbers provided in your invitation . Phone lines will be available 10 minutes prior to the event start.)Slide2
Contracted vs. LEA Owned
PositivesFrees CapitalContains CostsFewer personnel IssuesNo D & A TestingEliminates new PSER’s CostsNo TrainingNo Recerts
Negatives
Lack of ControlLack of ControlLack of ControlLess Training2Slide3
Time Line
18 -24 Months – Initiate Efficiency Study12 Months – Complete RFP / RFB (use of consultant)9 Months – Advertise for Proposals/Bids6 Months - Award Contract
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Request for Bid or Proposal
Statement of PurposeScope of WorkGeneral SpecificationsFamiliarizationTerminal Locations / Office SpaceManagement of EmployeesSupervision
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Drivers
Meet all Federal, State and local RegulationsAnnual SubmissionMandatory D & ARoute AssignmentsEquipment TrainingPADOT License Checks
FBI / Child Abuse Checks every 3 yearsResponsible for Driver behaviorRight to evaluate and
RemoveLEA Right to drive 5Slide6
Vehicles
Meet FMVSS/Chpt 171PA InspectionsAge versus MileageNumbers of Vehicles per categoryA/CMaintenance ResponsibilitiesCleaning Requirements
Two Hour delaysChangeable Route NumbersChild Check SystemsGPSLettering
No Idling LawsCommunity Emergencies6Slide7
Safety / Security
Secure TerminalsTraffic RegulationsNon-AbandonmentMaintain order / Prevent OvercrowdingBraking for AttentionTransport to StopsNo Loading Beyond Legal capacityNo Food or Drink
Enforcement of all school district policies
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Fuel
Who Provides it.Who owns Storage TanksAdditional charges for attendants etc.Record KeepingSpillage / EPA CleanupAlternative Fuels
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Bus Routes and Stops
Who prepares the routes.Timing, length of ridesTest runs – pre-schoolWho establishes stopsSafety inspections of stopsRequired driver record keeping9Slide10
Supervision
Bus Monitors or aidesVideo monitorsDisciplinary proceduresTraining of monitors and drivers10Slide11
Miscellaneous
Cancellations or delayed startsInsurance coverageLicenses and feesWork stoppageNon-Transferable contractPayment schedulesTerm of ContractPayment Terms
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Standards and Expectations
Set expected minimum standardsForfeiture/penaltiesAward Based on Total EvaluationExperienceReferencesMaintenance ProgramDriver Safety and training program
Contractor stabilityPricing
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Time for Questions!
CONFERENCE ATTENDEES: Please come to a microphone to ask your questions.WEBCAST PARTICIPANTS:
Send text questions using the “Chat” function at the left side of your screen. Type message in box and click the arrow to send.
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Thank you for your
participation!14CONFERENCE
ATTENDEES: If you are requesting CPE credit, return the CPE form to the moderator before leaving the room
WEBCAST PARTICIPANTS: Attendance Forms are required to receive either PASBO CEU or CPE credit. Webcast sites are asked to collect Attendance Forms from each participants and return to the PASBO office by March 16.