November 4 2013 University of California More information at ucoainfo Scope of the UC Policy Covered Tenuretrack faculty Scholarly articles including materials published in journals conference proceedings etc ID: 781212
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Slide1
UC Open Access Policy: Tools to support faculty participation
November 4, 2013 University of California
More information at uc-oa.info
Slide2Scope of the UC PolicyCovered:
Tenure-track faculty“Scholarly articles,” including materials published in journals, conference proceedings, etc.
Articles with a publication agreement signed
after
July
24, 2013
Not covered:
Students
AdjunctsVisiting professorsPost-docs and researchersBooksPopular, non-scholarly articlesFiction and poetryLecture notesArticles published before the policy was passed
More information at uc-oa.info
Slide3When to DepositFaculty on all UC campuses may
deposit now.Faculty at UC Irvine, UCLA, and UCSF are expected to deposit as of November 1, 2013.
Faculty on the remaining campuses will be expected to deposit in
Fall 2014
(pending Academic Senate review).
An
automated harvesting system is being built to make deposit even easier. This system will:
Gather information about articles published by UC-affiliated authorsE-mail faculty to verify the data, collect the publication (where necessary), and approve deposit
More information at uc-oa.info
Slide4Timeline
Nov 1, 2013 Faculty deposit implemented for UCSF, UCLA, UCI; OSC site releasedMay 2014 6-month review by Academic SenateJune 2014
Harvesting tool project completed for UCSF, UCLA, UCIJuly/Aug 2014
Review of harvesting tool by Academic Senate
Nov 1, 2014
Faculty deposit implemented for remaining UC campuses, contingent on Senate reviews
June 2015
Harvesting tool implemented for remaining UC campuses, contingent on Senate reviews, funding
More information at uc-oa.info
Slide5How to DepositFrom
uc-oa.info:More information at uc-oa.info
Slide6More information at uc-oa.info
Slide7More information at uc-oa.info
4. Enter a few details about your work.
(Tip: Entering a DOI or PubMed
ID will
automatically complete the form for you
!)
5. Provide a file.
You can upload your manuscript or, if your manuscript is already openly available, provide a link.6. Specify how others may reuse your work,
acknowledge the deposit agreement, then click Submit.
Slide8Publishers Have Been NotifiedOver 600 publishers have been informed about the policy
Some will require authors to waive the policy, or get an embargo (delay public access). uc-oa.info will be updated with publisher information as it is gathered and verified.
More information at uc-oa.info
Slide9More information at uc-oa.info
Responding to Publishers
Go to
uc-oa.info
or
osc.universityofcalifornia.edu
Navigate to the “Get a Waiver/Embargo” page
Fill out basic information and generate a letter to give to publishers
Slide10FAQs
What do faculty need to do to comply with this policy? The policy automatically grants UC a license to make any scholarly articles available in an open access repository. UC will not do so, however, until an author takes the action of depositing an article in UC’s eScholarship repository or confirms the availability of the article in another open access venue – i.e., a repository (such as PubMed central, ArXiv
or SSRN) or an open access journal. What version of their article should Faculty submit to the repository?
The policy requires that the author submit the “final version,” which safely means the manuscript copy post-peer review but before a publisher typesets and finalizes it.
Does this policy require that faculty publish in particular journals or pay fees or “Article Processing Charges” to publish?
No. Faculty are strongly encouraged to continue to publish as normal, in the most appropriate and prestigious journals. No fee is associated with the deposit of an article in
eScholarship
. Faculty are welcome publish in journals that charge a fee to make an article open access at the journal website if they choose to do so, but that is not the requirement or the intent of this policy.More information at uc-oa.info
Slide11For further reading…More information at uc-oa.info
Visit the Office of Scholarly Communication website for:
The full text of the policy
Answers to dozens of
Frequently Asked Questions
Campus contacts/resources
And more!
uc-oa.info
Slide12Get the Word Out!More information at uc-oa.info
Watch a 90-second video at:
http://osc.universityofcalifornia.edu/
Slide13Get the Word Out!Link to information about the policy from your website with transferable ads
More information at uc-oa.info
Slide14Publication Harvesting ToolComing soon (June 2014)! Automated collection of bibliographic information about faculty articles
Informed by campus HR feeds and a publisher information databaseCould be used as a tool to create faculty profiles, send articles to PubMed in fulfillment of NIH requirements, and more
More information at uc-oa.info
Slide15More information at uc-oa.info
Slide16Ideas? Questions? Feedback?osc@ucop.edu
Berkeley Jean McKenzie, jmckenzi@library.berkeley.edu
Margaret Phillips, mphillip@
library.berkeley.edu
Davis
Open Access
support team,
OAsupport@lib.ucdavis.edu
IrvineCarol Hughes, hughes@uci.eduUCLAAngela Riggio, ariggio@library.ucla.edu MercedSusan Mikkelsen
,
smikkelsen
@ucmerced.edu
Riverside
Rhonda L.
Neugebauer
,
rhonda.neugebauer
@ucr.edu
San
Diego
Nancy Stimson
,
nstimson
@ucsd.edu
UCSF
Anneliese
Taylor
,
oapolicy
@
ucsf.edu
Santa
Barbara
Sherri Barnes
,
barnes
@library.ucsb.edu
Santa
Cruz
Scholarly Communications and
eResearch
Team
,
scer
@library.ucsc.edu
More information at uc-oa.info