January 2019 1 ASSESSMENT CHANGES IN MAERS Entering a new pretest Individual module test dates Posttest entry changes Copy tests into the new Program Year TABE 1112 form and form number changes ID: 802488
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Slide1
MAERS
Assessment screen updates
January 2019
1
Slide2ASSESSMENT CHANGES IN MAERS
Entering a new pre-test
Individual module test dates
Post-test entry changesCopy tests into the new Program Year
TABE 11/12 form and form number changes
Overall new look to the Assessment History screen
January 2019
2
Slide3ENTERING A PRE-TEST
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3
Entering a new pre-test is the same as it is today. Once a participant is registered, navigate to Assessments and click on the Enter New Assessment button.
Slide4ENTERING A PRE-TEST
CONT…
January 2019
4
Select the Program Year
Select the Test Type*
Note that Post Test is no longer an option on the Enter Assessment screen
Select the Test name from the dropdownClick Enter Scores
*Note: Progress tests are not an official test requirement and will only receive a
Miscellaneous
option within the
Select Test
dropdown. This is because a progress test is not a required assessment test by the state.
Slide5ENTERING A PRE-TEST
CONT…
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Each module has its own test date. This will accommodate modules that are assessed on different dates.
Click Submit.
Slide6ENTERING A PRE-TEST
CONT…
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6
To add additional modules at a later date, click on the Test Name link from the Assessment History screen
Enter in the additional module test information
Click Update
*Note: The anchor module will be highlighted in green
Slide7Post-Test Entry Changes
Once on the Assessment History screen, click on the Enter button within the Post Test column
Follow the same directions for entering a Pre-Test
Post-Test modules can also have different test dates
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7
*Note: The Enter button will display through September 17
th
following the program year of the assessment
TIP: If you give a post-test mid-year, enter it into MAERS. If the participant attends enough hours to post-test again at the end of the year, just update the existing post-test with the newest post-test information. No need to delete and re-enter since the test dates can now be updated!
Slide8Post-Test Entry Changes
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8
When entering the post-test scores, a view only table referencing the pre-test will display.
Slide9COPY AN ASSESSMENT
Assessments can now be copied into the next program year!
Copying an assessment can only be done on registrations that continue across program years
One or more modules from the previous program year’s assessment must be dated 120 days or less from July 1st
of the new program year*
Only the modules that meet the 120 day rule will be copied over into the new program year
If both the previous year’s pre and post-tests qualify for the 120 day rule, only the most recent test will display the copy button
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*Note: 120 days prior to July 1
st
is March 3
rd
. If all of the modules of a test have dates prior to March 3, the copy button will not display.
Slide10COPY AN ASSESSMENT
CONT…
Pre-tests can be copied or entered beginning July 1
st of the program year. Click on the Copy button to copy the assessment as the new year’s pre-test.
Click Submit to save the copied pre-test.
*Note: Any module that didn’t meet the 120 business day rule will not be copied over. However, if the participant is tested in that module at a later date, the scores for that module can be added at any time.
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10
Slide11TABE 11/12 CHANGES
The Test Name will display as ‘TABE’ in the dropdown versus separate TABE 11 and TABE 12 test names
The Form dropdown will display a selection of 11 or 12
The Form No. dropdown has removed the ‘Form’ verbiage to allow keyboard friendly entry
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Slide12NEW LOOK
The Assessment History screen now has a cleaner look with a dividing line between each program year.
January 2019
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