Session 3 Collections Care handling Access Storage and Exhibition The California Preservation Program Presents Laura Hortz Stanton Thursday December 12 2013 Today Handling Access Storage ID: 1048573
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1. Preservation Best PracticesSession 3:Collections Care: handling, Access, Storage, and ExhibitionThe California Preservation Program PresentsLaura Hortz StantonThursday, December 12, 2013
2. TodayHandlingAccessStorageExhibition
3. Handling and Access
4. Poll
5. Handling and Access: Getting Started There are written handling guidelines for both staff and researchers
6. Handling Procedures StaffHandlingMovingCartsTransportationResearcherspencilslimit # itemsgloves with photographslockersmonitorsherwords.blogspot.com
7. Mishandling
8. Wash hands and dry thoroughly Remove jewelry (bracelets, rings, large belt buckles, etc.) and name badges. Remove items from top pocketsHandling and Access: Getting StartedPreparation for Handling Objects
9. Gloves are available for use as necessaryHandling and Access: Getting Startedhttp://www.sharifphotographic.co.uk
10. Handling and Access: Getting StartedCarts are available to move collections throughout the buildingCourtesy Athenaeum of Philadelphia
11. Handling and Access: Getting StartedLanding spaces are available in collections storage spaces to aid in retrieval and return to storage
12. Handling and Access: Getting StartedStaff members are trained in appropriate handling techniques
13. Handling and Access: GoodMounts and supports are available to staff and researchers using the collections
14. Handling and Access: GoodA system is in place for reporting and recording damage to collections materialsEnclosures are marked for collections that are fragile and/or require special handling instructionsOnly specially trained staff move collections materialsAccess to fragile materials is limited until rehousing or conservation treatment can be completedImage via the Brooklyn Museum
15. Handling and Access: BetterCollections materials are in protective enclosures for transportation, handling, and researchConservators and art handlers are consulted and retained for moving large, awkward, or particularly fragile materials Archival Polyester L-Velopes, http://www.universityproducts.com
16. Collections Storage
17. Poll
18. Collections Storage: Getting StartedThere is sufficient space to store all collections materials according to established standardsImage by keightdee, www.flickr.com
19.
20. Collections Storage: Getting StartedShelving is in place and all collections are stored at least 3 inches off the floorNon-collections materials are not stored with collections materials
21. Collections Storage: Getting StartedCollections are housed using conservation-grade materialsWhat does “archival” really mean? Buzz words to look for:Acid-freeLignin-feeBufferedPhotograph courtesy of Joan Irving, Winterthur
22. Collections Storage: Getting StartedAvoid inappropriate fasteners and adhesives
23. Collections Storage: Getting StartedAisles are of sufficient width and are clear of collections materialsMaterials can easily be retrieved from shelving and necessary step stools and ladders are available http://www.archives.gov/preservation/storage/underground-facilities.html
24. Collections Storage: GoodStorage furniture is made from powder coated steel and accommodates collections of various sizes and shapes (rolled, oversized)There is room for collections growthSubject specialists and conservators are consulted regarding optimal storage for collections materialswww.museum.spacesaver.com
25. Collections Storage: GoodImages from the National Film and Sound Archive, AustraliaCollections materials are stored by format
26. Collections Storage: Good Collections housing is refined and all materials are secure within boxes/enclosures Single Roll Storage Boxes, www.hollingermetaledge.comUniversity Museum of Archeology and Anthropology
27. Photographs courtesy of Joan Irving, Winterthur
28. Collections Storage: BetterCollections pieces are stored on or with specialized mounts that can be used for access and/or exhibitionA space plan has been conducted to ensure that the space is being used at its maximum capacity
29. Collections Storage: BetterSpecialized storage environments are in place for collections materials with specialized needsStorage enclosures are regularly inspected to ensure they are still meeting the needs of the collectionsImage via the National Park Service
30. Exhibition
31. Poll
32. Exhibition: Getting StartedMaterials that are fragile or in poor condition are not placed on exhibitionOnly conservation-grade materials are used for exhibit mounts and mounts fully support the object on exhibitrowanwilliams.archbishopofcanterbury.org
33. Exhibition: Getting StartedFood and drink are not permitted in exhibition areas and galleries are not used as special events spacesExhibit cases are secure and are not harmful to collections materialsSensitive materials on exhibition are regularly rotated
34. Exhibition: GoodMaterials on exhibit are regularly checked for condition during the exhibition periodAdvice regarding mounts and appropriate exhibition methods is sought from qualified specialists Lighting levels can be, and are, adjusted to meet the needs of specific materialsGleeson Library at USF, www.flickr.com
35. Exhibition: GoodCases are designed to maintain specific environments for the collectionsCondition reports are completed for materials before and after exhibitionL Style Standard Case with Rolling Deckwww.smallcorp.com
36. Exhibition: Better An exhibition policy is in place that outlines guidelines for length of exhibition, lighting, and mounts
37. Exhibition PolicySelectionLength of time on displayLightSupportSecurityHousekeepingSeattle University Law Library
38. Exhibition: Better Records are kept for length of time and light levels for each collections piece placed on exhibitionAll collections materials to be exhibited are examined, treated (if needed) and mounted by a conservator who is part of the exhibition teamPlans for what materials will be exhibited are made at least one year in advance so mounts and conservation treatment can be planned Image via Artifact Advocate
39. Thank you and QuestionsQuestions about collections care? Contact the California Preservation Program info@calpreservation.org
40. Next SessionSession 4: Planning and PrioritizingDecember 19, 2013http://www.semwisdom.com/blog/wp-content/uploads/data-analysis-cartoon-1.gif
41. California Preservation ProgramThis series is sponsored by the California Preservation Program, a project of the California State Library, supported in part by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology Act, administered in California by the State Librarian.CalPreservation.orgHelping preserve heritage collections