School Advisory Council The Nuts and Bolts 201819 Your OCSD SAC Contacts District Point of Contact Denise McLaughlin 8333385 denisemclaughlinokaloosaschoolscom SAC Process Manager ID: 751105
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Okaloosa County School District
School Advisory Council:The Nuts and Bolts2018-19Slide2
Your OCSD SAC
Contacts:District Point of Contact:Denise McLaughlin833-3385denise.mclaughlin@okaloosaschools.com SAC Process Manager:Linda Pinkert833-4208pinkertl@okaloosaschools.com Slide3
Vision Statement:
We inspire a lifelong passion for learning.
Mission:We prepare all students to achieve excellence by providing the highest quality education while empowering each individual to positively impact their families, communities, and the world. OCSD Vision and MissionSlide4
OCSD Core Values
Accountability: We, working in conjunction with students’ families, accept responsibility to ensure student learning, to pursue excellence, and to hold high standards for all. Citizenship: We prepare all students to exercise the duties, rights, and privileges of being a citizen in a local community and global society. Excellence: We pursue the highest academic, extracurricular, and personal/professional standards through continuous reflection and improvement.
Integrity: We embrace a culture in which individuals adhere to exemplary standards and act honorably. Personal Growth: We promote the acquisition of knowledge, skills, and experience to develop individuals with the aspiration, perseverance, and resilience to be lifelong learners. Respect: We show regard and consideration for all through a culture of dignity, diversity, and empathy. Leadership: We provide guidance and direction to accomplish tasks while being a moral compass to others. Slide5
Today’s Objectives
Examine the statutory requirements of a school advisory councilExplore duties of the School Advisory CouncilExamine how a council operates:Membership selection/electionBylaws, meeting requirements
Meeting documentationSunshine Laws and Robert’s Rules of OrderExplore resources to assist the work of the School Advisory CouncilSlide6
School Advisory Council (SAC)
a diverse group ofstakeholders of a school,with the goal of increasingstudent achievementin a safe learningenvironment.
(established by Florida Statutes 1001.452)Slide7
School Advisory Council MembersSlide8
Duties of the Council
Actively participate in the development of educational priorities, assessment of the school’s needs, and the identification of resources for the schoolAssist in the preparation and evaluation of the School Improvement Plan (SIP) or School Performance Plan (SPP)Be knowledgeable about the Florida Accountability SystemProvide input into the school’s budgetApprove all expenditures from School Improvement Funds – if funded
Join with the school principal and staff in awarding the A+ recognition fundsSchools with dance and cheerleading teams: By School Board policy, establish and annually review procedures for eligibility and tryout proceduresMiddle and High Schools—By School Board Policy, annual review of additional criteria for selection and continued participation of students in extra curricular activities. Slide9
Duties of the Council
Actively participate in the development of educational priorities, assessment of the school’s needs, and the identification of resources for the schoolSlide10
Duties of the Council
Assist in the preparation and evaluation of the School Improvement Plan (SIP) or School Performance Plan (SPP)
www.floridacims.org http://www.okaloosaschools.com/Parents/spp Slide11
Duties of the Council
Be knowledgeable about the Florida Accountability System
www.fldoe.org/accountabilitySlide12
Duties of the Council
Provide input into the school’s budgetSlide13
Duties of the Council
Approve all expenditures from School Improvement Funds – if funded (www.fldoe.org/fefp/pdf/fefpdist.pdf)Slide14
Duties of the Council
Join with the school principal and staff in awarding the A+ recognition fundsSlide15
School Recognition Funds
State statutes specify that the monies may only be used for:Nonrecurring faculty and staff bonuses; Nonrecurring educational equipment and/or materials expendituresTemporary personnel to assist in maintaining or improving student performance. AND, a decision on how to use funds must be approved by vote by February 1 annually or the funds are dispersed as bonuses to classroom teachers employed in the current school year.Slide16
Duties of the Council
School Board Policy, adopted 8/9/2004:The council shall establish and annually review the procedures for eligibility and tryouts for cheerleading and dance teams.
This item should be reflected on an agenda and in approved meeting minutes.Slide17
Duties of the Council
School Board Policies, approved October 23, 2000 (MS), September 23, 2002 (HS)Slide18
Operational Procedures
Annually, the council is responsible for doing the following:Reviewing/revising its Bylaws*Electing a Chairperson and SecretaryDocumenting the meetings*
(approved meeting minutes)Holding a minimum of four (4) meetings each school yearUsing flexibility in scheduling meetings*Required to be submitted to district SAC ContactSlide19
Nomination and Election of Members
The School Advisory Council shall notify all stakeholders of the nomination and election process in a timely manner in order to ensure widespread participation.Prospective members must be nominated and elected by their peer group, except for business/community members and the principal.Slide20
Election of Officers
Upon completion of the membership process, each school’s council will elect officers by vote to include the following:ChairpersonVice-Chairperson* SecretaryTreasurer**optional officers
Public roster of membership should identify officers.Slide21
Sunshine Law and SAC
Advance advertisement of meetings Public meeting place that is accessible to allMinutes, bylaws and documents available to publicMinutes taken, attendance and votes recorded Public may videotape or record meetings
Quorum required for each voting issue SAC business must be “in the Sunshine,” including agenda preparations and member discussionswww.myfloridalegal.comSlide22
Compliance Artifacts
Items to be housed on school campus in PUBLIC LOCATION:Roster of membership with officers delineatedMeeting scheduleCopy of each meeting’s agenda (7 days in advance of meeting)Approved minutes of previous meetingDraft minutes of current meeting displayed until approvedMeeting cancellation notice (at least 3 days prior to meeting date) Slide23
Artifacts sent to District SAC Contact
Items to be submitted to the district School Advisory Council Contact:MIS 1411 form, prior to September 30 annuallyRoster of membership with officers delineatedMeeting scheduleMeeting agendasApproved minutes of meetings Approved copy of bylawsSlide24
Resources for the Council
State LawsSchool Board PolicySAC webpage on OCSD web siteSchool Performance PlanAssessment Calendars, InformationPupil Progression PlanCurriculum and Instruction websiteSlide25
Council Resources: FL Laws
Section 1001.452(1)(a), F.S. District and School Advisory CouncilsSection 1001.42(18), F.S. Implement School Improvement and AccountabilitySection 1008.345(5)(c), F.S. School Improvement and Education Accountability – School Improvement PlanSlide26
Council Resources:
School Board PolicySchool Board Policy governing School Advisory CouncilsChapter 3.16 (E)School Improvement and Accountability(E) The School Board shall establish a School Advisory Council for each school and develop procedures for election, appointment and operation of advisory council members. A majority of the members of each school advisory council must be persons not employed by the School Board.Slide27
Council Resources:
Web Resourceshttp://www.okaloosaschools.com/district/SAC Florida School Advisory
Councils website http://florida-family.net/SAC/ Slide28
Council Resources:
School Performance Plan http://www.okaloosaschools.com/Parents/spp Slide29
Council Resources:
Calendars—Assessment, Year http://www.okaloosaschools.com/district/calendars Slide30
Council Resources:
Pupil Progression Planhttp://www.okaloosaschools.com/files/school-district/_docs/ppp-2016-17.pdf Slide31
Council Resources:
Curriculum and Instruction websitehttp://www.okaloosaschools.com/content/curriculum-florida-standards-new-0 Slide32
Council Resources:
AdvancED Accreditationhttp://
www.advanc-ed.org/oasis2/u/par/accreditation/summary?institutionId=1081 District accreditation occurs every five years with the latest being 2017. Okaloosa County Schools continues to meet all requirements to remain accredited through AdvancED SACS-CASI.OSCD Accreditation website:http://www.okaloosaschools.com/content/district-accreditation Slide33
Five Star School Award
Minimum of 8 meetings per year with average 80% attendance of members Annual presentation of School Improvement Plan to school community after public notice to all stakeholders
Evidence of ongoing training and/or development of the SAC School Improvement Plan reflects one new idea that involves the community in its implementationSchool Advisory Council participated in the development and/or interpretation of the needs assessment data. Training provided for staff and SAC members on collaborative partnering and shared decision-making.www.fldoe.org/family/fivestar.asp Slide34
SAC and the School
“One piece of log creates a small fire, adequate to warm you up, add just a few more pieces to blast an immense bonfire, large enough to warm up your entire circle of friends; needless to say that individuality counts but teamwork dynamites.” Jin KwonSlide35
What can I clarify for you?Slide36
With further questions…
Please contact:Denise McLaughlin, District SAC Point of Contact833-3385denise.mclaughlin@mail.okaloosa.k12.fl.us