Planning Team Powerpoint EC Meeting PRIVATEBriefing page httpwwwchesapeakebaynetecbrief2013executivecouncilbriefingbook EC Meeting PUBLIC page Live Will be the press release on the day of the meeting ID: 784429
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1
2013 Chesapeake Executive Council Planning Team Powerpoint
EC Meeting PRIVATE/Briefing page: http://www.chesapeakebay.net/ecbrief/2013_executive_council_briefing_bookEC Meeting PUBLIC page: Live! Will be the press release on the day of the meeting: http://www.chesapeakebay.net/about/ecmeeting/2013_executive_council_meeting
Conference Call info: 866-299-3188 Conference Code: 267-5715Online via Adobe Connect: epa.connectsolutions.com/communications
December 10, 2013
2013 Executive Council Meeting Planning Powerpoint
Slide2Every other Wednesday, 3-4pm
Sept. 4, 18Oct 2, 16, 30Weekly on Wednesdays, 3-4pm (until EC Meets)Nov. 6, 13, 20, 26Dec. 4, 10Dec. 18 (debrief)
Schedule of Meetings for 201322013 Executive Council Meeting Planning Powerpoint
December 10, 2013
Slide3Priority Action Items –
Today (12/10/13) REVIEW!December 10, 20133
2013 Executive Council Meeting Planning Powerpoint
Slide44
Table of ContentsExecutive Council Planning Areas
CBP
Adv Com
DC
CBC
MD
PA
VA
EPA
DE
NY
WV
Planning
Planning Meeting Schedule
Priority Action Items for Today
Logistics
Location and Date
EC Chair Invitations
EC Member ConfirmationContentTheme/Focus AreasAgendaAgenda - AnnotatedState of the Program PackageAdvisory Committee ReportsCommunicationsMedia PlanMedia Schedule/deadlinesNews Conference – staffingExecutionInternal Website/Shared DirectoryBriefing Materials (bios)Meeting Day Logistics – Staffing, SecurityPhysical Layouts
Pending
Past Due
Task
Complete
December 10, 2013
2013 Executive Council Meeting Planning
Powerpoint
Slide5Logistics
Location & Date December 10, 201352013 Executive Council Meeting Planning Powerpoint
Status
U.S. National Arboretum – Washington DC Dec 12, 2013Contact: Margaret Enloe 410-267-5740 menloe@chesapeakebay.net
Arboretum
Security Contact
Lt
Dawn Osborne
703-906-1910
Slide62012 Executive Council Meeting Planning Powerpoint
6December 10, 2013New York Ave
R StreetBladensburg Rd
Entrance gate
Parking
Visitor Center
24th Street NE
Big Sign – “Arboretum”
Slide7Visitors Center layout
2012 Executive Council Meeting Planning Powerpoint7December 10, 2013
Press conf.
kitchen
EC Breakfast
Entrance
Arboretum Offices
Visitors Center Lobby
Restrooms
Circle drive for drop off
Sidewalk
Construction Area
Parking
Slide8Logistics
Executive Council Member ConfirmationConfirmed Members
Unconfirmed MembersAvailability Confirmed
Contact: Margaret Enloe 410-267-5740 menloe@chesapeakebay.net
December 10, 2013
8
2013 Executive Council Meeting Planning
Powerpoint
DC Vincent Gray, Mayor (EC Chair)
MD Martin O’Malley, Governor
CBC Delegate Maggie McIntosh, Chair
VA
Bob McDonnell, Governor
(Doug
Domenech
, Sec. of Natural Resources)
PA
Tom Corbett, Governor
(Andy Zemba, Director, DEP)EPA Gina McCarthy, Administrator (Bob Perciasepe, Dep. Admin., EPA)DE Jack Markell, Governor (Ed Kee & Collin O’Mara, Secs. DNREC)WV Earl Ray Tomblin, Governor (Teresa Koon, Asst. Dir., DEP)NY Andrew Cuomo, Governor (Kylah Hynes, Assoc. Dir. for Federal Policy, Gov ofc)USDA Tom Vilsack, Secretary (Ann Mills, Dep. Under Sec., USDA)CAC ChairLGAC Chair (Dave Dunmyer)STAC Chair
Slide9Logistics
StatusSentEach will be posted on the briefing book page for EC member access. EC Chair InvitationsDecember 10, 20139
2013 Executive Council Meeting Planning PowerpointContact: Margaret Enloe 410-267-5740 menloe@chesapeakebay.net
Slide10Content
2013 Executive Council Meeting Planning Powerpoint10December 10, 2013 Status Due Date: Aug 15
Theme/Focus Areas
Recognizing Our History; Planning for Our Future
Contact:
Margaret Enloe 410-267-5740 menloe@chesapeakebay.net
Slide11Content
EC Event 9:45a.m. – 12:45 p.m. 9:45-10:00am EC members arrive, get settled 10am-12noon PRIVATE Breakfast (Agreement focused) 12:00-12:45pm News conference 2013 Executive Council Meeting Planning Powerpoint
11December 10, 2013Status
EC Agenda
Contact:
Margaret Enloe 410-267-5740 menloe@chesapeakebay.net
At a Glance
Slide12December 10, 2013
122013 Executive Council Meeting9:45-10 EC members arriving; get breakfast and take seats10-12 Private Breakfast 10 – 10:10 Welcome, Agenda, 30yr Reflections – Chair (Mayor Gray, DC) 10:10-10:15 Showing of Video PSA – Margaret Enloe 10:15-10:55 Briefings on draft Chesapeake Watershed Agreement 10:15-10:25 Agreement Overview – Nick DiPasquale 10:25-10:55 Advisory Committee comments on Agreement (5 min + 5 min q&a ea.)
Citizens Advisory Committee (CAC) – John Dawes Scientific, Technical Advisory Committee (STAC) – Kirk Havens Local Government Advisory Committee (LGAC) – David Dunmyer 10:55-11:45 EC Agreement discussion & vote on Chair for 2014 11:45-11:55 Press conference prep/group photo – Margaret Enloe 11:55-12 Move to press conference
Meeting Agenda - Annotated
Slide132013 Executive Council Meeting Planning Powerpoint
13December 10, 2013Meeting Agenda – Annotated (contd)
12:00 – 12:45 Press Conference 12:00-12:05 Welcome by Dr. Colien Heffernan, Director, National Arboretum 12:05-12:10 Mayor Gray remarks 12:10-12:15 Mayor Gray announces election of new EC Chair 12:15-12:20 Governor O’Malley remarks
12:20-12:25 Chair McIntosh remarks 12:25-12:30 Bob Perciasepe remarks 12:30-12:45 Media Q&A
Press
Conference
Slide14Breakfast (10am-12noon)
Visitor Center ClassroomBuffet Breakfast – Menu: TBDEntry from HALLTo patio
Logistics / Set upChecklist:
Arboretum to provide:All tables & chairs needed to: seat 19 ppl at EC table, offer buffet side table for 3ppl
CBP to provide:Buffet breakfast & beverages for EC
Linens, place settings, etc.
EC Table
+1 EPA
EPA
PA
PA +1
WV
DE
DE +1
CBC +1
CBC
VA
VA +1
NY
NY +1USDA USDA +1DC +1 DC MD MD +1Inset CounterscreenWindows to garden6 Chairs for ACpodium3 Chairs – DiP., Bisland, Enloe
Slide15News Conference
12 – 12: 45pmVisitor Center Conf Room (Open to the Public)Logistics / Set up2 - 6ft tables w/ 5 chairsand water2 – mics
Podium w/mic &SpeakerCBP Logo&MULT BOX
2 – 6ft tables w/ 5 chairsand water2 – mics
Flags
Aisle
Press
35 Chairs
~28 Chairs
Checklist:
Arboretum to provide:
Wireless internet
Podium
Electricity
Chairs (75)
6ft tables (4) with chairs (5)/table
will use lobby counter for press
regist
. & materials
CBP to provide:FlagsLogoSound systemTable Mics Mult boxWater pitchers & glasses (10)Table linens Name platesUSDA DE PA VA CBCDC MD EPA NY WVNo chairs; t.v. media sectionExtra exitEntryFlagsTimeline banners
Slide16Hotels near Arboretum
Fairfield Inn & Suites Washington, DC/New York Avenue 2305 New York Ave NE, Washington (800) 228-2800 · marriott.com Holiday Inn Express Hotel & Suites Washington DC 1917 Bladensburg Rd NE, Washington (202) 266-9000 · hiexpress.com Days Inn Washington DC/Gateway 2700 New York Ave NE, Washington (202) 832-5800 · daysinn.com Courtyard by Marriott, Washington, DC/U.S. Capitol 1325 2nd Street NE, Washington (202) 898-4000 - marriott.com
2013 Executive Council Meeting Planning Powerpoint16
December 10, 2013
Slide17Execution
What
Due for PSC
Due for EC
Responsibility of
LGAC Report
n/a
Nov 14
Mary Gattis
CAC Report
n/a
Nov 14
Jessica Blackburn
STAC Report
n/a
Nov 14
Natalie Gardner
EC Member Bios
n/a
Oct 30Planning Team memb (need NY)State of the ProgramOct 20Nov 26Margaret Enloe CBW’shed AgreementNov 14Partners, Carin B.December 10, 20132013 Executive Council Meeting Planning Powerpoint17StatusBriefing Materials
Slide18Communications
StatusMedia Planning
Components:Media Advisory – sent out
News Release – finalizedMedia OutletsMessagingCommunications
Workgroup – updated Thurs, Dec 5
Partner Leads
Timeline
Contact:
Margaret Enloe 410-267-5740 margaret.enloe@chesapeakebay.net
December 10, 2013
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2013 Executive Council Meeting Planning
Powerpoint
Slide19Communications
StatusDue Date: Dec 5/9
Media PlanComponents:Media Advisory – Dec 5(informal) AND Dec 9(formal)There will be two advance notices to media announcing the EC Meeting. The 1st will be an unofficial notice; the 2
nd formal advisory will go out first thing Dec 9. The media advisory will focus on the theme of CBP 30 year history, planning for future, and expected EC Chair announcement. The advisory will include listing of key public figures participating and details on event location and time. Media will be asked to confirm attendance. Media Outlets
Advisory & E-versions of Media Kit to: 400 media outlets on Communication Office’s comprehensive list of media in
the watershed. - 8-10 select pitches/phone calls: - The Associated Press, The Richmond Times-Dispatch, Virginian Pilot, The Daily Press in Norfolk, The Washington Post, The Baltimore Sun, The Capital in Annapolis,
DC radio stations.
Contact: Margaret Enloe
410-267-5740, menloe@chesapeakebay.net
December 10, 2013
19
2013 Executive Council Meeting Planning
Powerpoint
Slide20Communications
Media PlanComponents:News Release & Media “kit” – Dec 12 – 12:00pm Embargoed copy: Wednesday, December 11Final copy: Dec. 12 at 12:00pm
– at start of EC press event, after new Chair announced. Messages: Recognizing CBP Progress and partnership over last 30 yearsPlanning for the Future of Bay restoration science/effortsAnnouncement of new EC Chair Media Outlets – same as those who rec’d advisory
Contact: Margaret Enloe410-267-5740, menloe@chesapeakebay.net
December 10, 2013
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2012 Executive Council Meeting Planning Powerpoint
Slide212013 Executive Council Meeting Planning Powerpoint
21CommunicationsMedia Plan
MessagingThe news release will provide key messaging and language for the overall theme and specific topics of the EC meeting.: Recognizing 30 Year History, Planning for the Future, New EC ChairThe other documents in the media kit will support meeting (agenda, agreement backgrounder, Arboretum materials). A short summary of key messages on 30 year history is available for EC briefing books at the webpage: http://www.chesapeakebay.net/ecbrief/2013_executive_council_briefing_book
Communications Workgroup and Partner LeadsAll media materials and plans will be reviewed by members of the Chesapeake Bay Program Communications Workgroup and the communications representatives identified by partners for the EC meeting. The purpose of this is to gain the expert advice of multiple communications professionals representing the full partnership. Media Kit & ContentsA media kit will be provided via email and hard copy on the day of the EC meeting. It will contain:
Contents: News release, Agreement backgrounder, Arboretum materials
Contact: Margaret Enloe
410-267-5740, menloe@chesapeakebay.net
December 10, 2013
Slide22Communications
DEADLINES/DUE DATESThur., Dec 5
Remaining
FINAL EC Memb/rep bios
submitted by COB –
ltaneyhill@chesapeakebay.net
Thurs. Dec 5
All Security contacts to Lori Mackey –
mackey.lori@epa.gov
Wed. Dec 4
Media materials to partners for review and approval
Thur
, Dec 5
(reminder Mon Dec 9)
Early notice to Media / Formal Media Advisory
???
Briefing of EC Chair (Mayor Gray)
Thurs. Dec 5 (noon)Mon. Dec 9 (COB)Approval of media advisoryApproval of all other media materials (News Release)Thurs – Dec 5 (4pm)CBP Bay Brief distributed with EC infoMon Dec 9Reminder - media advisoryWed Dec 11 Deadline: media to confirm attendance; Logistics team setting up at ArboretumEvent dayECBreakfast & Press Event – staff on site by 8a.m.December 10, 2013222013 Executive Council Meeting Planning PowerpointNotes on Handling of Media: Media will be invited to Press Conference only --- Start time: 12:30pmMedia check-in: Required. There will be a check-in table at a convenient location TBD. Press Conference: Media should use the microphone when asking questions and identify themselves and their news organization during the news conference. Interviews with EC members: Requests to interview specific EC members will be referred to the partner’s communications lead – Margaret Enloe - and take place after the news conference concludes. Time: TBD
Slide2323
EC Members Security Contact
Public Affairs Contact
+1 (at
breakfast)
+2 OR Notes
DC (CHAIR) - Vincent Gray – Mayor
None
Donna Henry
c)202.596.4623
O)202.299.3338
Sheila
Besse
shiela.besse@dc.gov
Assoc. Dir.,
Water Protection Div, DDOECBC – Del. (MD) Maggie McIntosh, ChairNoneBevin Buchheister, bevinb@chesbay.us ; 410-263-3420Ann Swanson, Executive Director of CBC, aswanson@chesbay.us; Cell: 410-507-0857Nothing special,Bevin BucheisterDE – Collin O’Mara, Sec., DNRECNoneCarol Riggs, carol.riggs@state.de.us302-222-9043Ed Kee, Secretary, DE Dept of AgricultureJennifer Walls, DE DNRECEPA – Bob Perciasepe, Deputy AdminAdvance Staff: noneNoneAndra Belknap belknap.andra@epa.gov Shawn Garvin, Region 3 Admin.Jeff Corbin, Spec. AdvisorMD - Martin O’Malley, Gov. Dave Lewis - 410-974-2991; Kevin Roby - 443-336-3024Darlene Pisani, DNRdpisani@dnr.state.md.us Bob Summers, Secretary, MD Dept. of EnvironmentAshely Valis, Gov’s offcNY – Kylah Hynes, Assoc.Dir. for Federal Policy, D.C. Office of Gov. CuomoNoneBen Sears brsears@gw.dec.state.ny.us NoneNonePA – Andy Zemba, Director, DEPNoneEric Shirk, Dir. Of Communications; eshirk@pa.gov Pat Buckley, CBP Coordinator, PA-DEPNoneVA – Doug Domenech, VA-Sec. Of Natural Resrcs None Taylor Keeney taylor.keeney@governor.virginia.govAnthony MooreWV – Teresa Koon, Asst Dir, NonPoint Source Prog., DEPNoneTom Aluise, Acting Chief Communications Officer Thomas.j.aluise@wv.gov ; 304-926-0499 ext 1338nonenoneUSDA – Ann Mills, Dept. Under Sec.NoneNoneRichard Simms*USDA needs to bring their flag, pole, topper.No +2ArboretumLt Dawn Osborne, 703-906-1910