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1 2013 Chesapeake Executive Council 1 2013 Chesapeake Executive Council

1 2013 Chesapeake Executive Council - PowerPoint Presentation

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1 2013 Chesapeake Executive Council - PPT Presentation

Planning Team Powerpoint EC Meeting PRIVATEBriefing page httpwwwchesapeakebaynetecbrief2013executivecouncilbriefingbook EC Meeting PUBLIC page Live Will be the press release on the day of the meeting ID: 784429

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Slide1

1

2013 Chesapeake Executive Council Planning Team Powerpoint

EC Meeting PRIVATE/Briefing page: http://www.chesapeakebay.net/ecbrief/2013_executive_council_briefing_bookEC Meeting PUBLIC page: Live! Will be the press release on the day of the meeting: http://www.chesapeakebay.net/about/ecmeeting/2013_executive_council_meeting

Conference Call info: 866-299-3188 Conference Code: 267-5715Online via Adobe Connect: epa.connectsolutions.com/communications

December 10, 2013

2013 Executive Council Meeting Planning Powerpoint

Slide2

Every other Wednesday, 3-4pm

Sept. 4, 18Oct 2, 16, 30Weekly on Wednesdays, 3-4pm (until EC Meets)Nov. 6, 13, 20, 26Dec. 4, 10Dec. 18 (debrief)

Schedule of Meetings for 201322013 Executive Council Meeting Planning Powerpoint

December 10, 2013

Slide3

Priority Action Items –

Today (12/10/13) REVIEW!December 10, 20133

2013 Executive Council Meeting Planning Powerpoint

Slide4

4

Table of ContentsExecutive Council Planning Areas

CBP

Adv Com

DC

CBC

MD

PA

VA

EPA

DE

NY

WV

Planning

Planning Meeting Schedule

Priority Action Items for Today

Logistics

Location and Date

EC Chair Invitations

EC Member ConfirmationContentTheme/Focus AreasAgendaAgenda - AnnotatedState of the Program PackageAdvisory Committee ReportsCommunicationsMedia PlanMedia Schedule/deadlinesNews Conference – staffingExecutionInternal Website/Shared DirectoryBriefing Materials (bios)Meeting Day Logistics – Staffing, SecurityPhysical Layouts

Pending

Past Due

Task

Complete

December 10, 2013

2013 Executive Council Meeting Planning

Powerpoint

Slide5

Logistics

Location & Date December 10, 201352013 Executive Council Meeting Planning Powerpoint

Status

U.S. National Arboretum – Washington DC Dec 12, 2013Contact: Margaret Enloe 410-267-5740 menloe@chesapeakebay.net

Arboretum

Security Contact

Lt

Dawn Osborne

703-906-1910

Slide6

2012 Executive Council Meeting Planning Powerpoint

6December 10, 2013New York Ave

R StreetBladensburg Rd

Entrance gate

Parking

Visitor Center

24th Street NE

Big Sign – “Arboretum”

Slide7

Visitors Center layout

2012 Executive Council Meeting Planning Powerpoint7December 10, 2013

Press conf.

kitchen

EC Breakfast

Entrance

Arboretum Offices

Visitors Center Lobby

Restrooms

Circle drive for drop off

Sidewalk

Construction Area

Parking

Slide8

Logistics

Executive Council Member ConfirmationConfirmed Members

Unconfirmed MembersAvailability Confirmed

Contact: Margaret Enloe 410-267-5740 menloe@chesapeakebay.net

December 10, 2013

8

2013 Executive Council Meeting Planning

Powerpoint

DC Vincent Gray, Mayor (EC Chair)

MD Martin O’Malley, Governor

CBC Delegate Maggie McIntosh, Chair

VA

Bob McDonnell, Governor

(Doug

Domenech

, Sec. of Natural Resources)

PA

Tom Corbett, Governor

(Andy Zemba, Director, DEP)EPA Gina McCarthy, Administrator (Bob Perciasepe, Dep. Admin., EPA)DE Jack Markell, Governor (Ed Kee & Collin O’Mara, Secs. DNREC)WV Earl Ray Tomblin, Governor (Teresa Koon, Asst. Dir., DEP)NY Andrew Cuomo, Governor (Kylah Hynes, Assoc. Dir. for Federal Policy, Gov ofc)USDA Tom Vilsack, Secretary (Ann Mills, Dep. Under Sec., USDA)CAC ChairLGAC Chair (Dave Dunmyer)STAC Chair

Slide9

Logistics

StatusSentEach will be posted on the briefing book page for EC member access. EC Chair InvitationsDecember 10, 20139

2013 Executive Council Meeting Planning PowerpointContact: Margaret Enloe 410-267-5740 menloe@chesapeakebay.net

Slide10

Content

2013 Executive Council Meeting Planning Powerpoint10December 10, 2013 Status Due Date: Aug 15

Theme/Focus Areas

Recognizing Our History; Planning for Our Future

Contact:

Margaret Enloe 410-267-5740 menloe@chesapeakebay.net

Slide11

Content

EC Event 9:45a.m. – 12:45 p.m. 9:45-10:00am EC members arrive, get settled 10am-12noon PRIVATE Breakfast (Agreement focused) 12:00-12:45pm News conference 2013 Executive Council Meeting Planning Powerpoint

11December 10, 2013Status

EC Agenda

Contact:

Margaret Enloe 410-267-5740 menloe@chesapeakebay.net

At a Glance

Slide12

December 10, 2013

122013 Executive Council Meeting9:45-10 EC members arriving; get breakfast and take seats10-12 Private Breakfast 10 – 10:10 Welcome, Agenda, 30yr Reflections – Chair (Mayor Gray, DC) 10:10-10:15 Showing of Video PSA – Margaret Enloe 10:15-10:55 Briefings on draft Chesapeake Watershed Agreement 10:15-10:25 Agreement Overview – Nick DiPasquale 10:25-10:55 Advisory Committee comments on Agreement (5 min + 5 min q&a ea.)

Citizens Advisory Committee (CAC) – John Dawes Scientific, Technical Advisory Committee (STAC) – Kirk Havens Local Government Advisory Committee (LGAC) – David Dunmyer 10:55-11:45 EC Agreement discussion & vote on Chair for 2014 11:45-11:55 Press conference prep/group photo – Margaret Enloe 11:55-12 Move to press conference

Meeting Agenda - Annotated

Slide13

2013 Executive Council Meeting Planning Powerpoint

13December 10, 2013Meeting Agenda – Annotated (contd)

12:00 – 12:45 Press Conference 12:00-12:05 Welcome by Dr. Colien Heffernan, Director, National Arboretum 12:05-12:10 Mayor Gray remarks 12:10-12:15 Mayor Gray announces election of new EC Chair 12:15-12:20 Governor O’Malley remarks

12:20-12:25 Chair McIntosh remarks 12:25-12:30 Bob Perciasepe remarks 12:30-12:45 Media Q&A

Press

Conference

Slide14

Breakfast (10am-12noon)

Visitor Center ClassroomBuffet Breakfast – Menu: TBDEntry from HALLTo patio

Logistics / Set upChecklist:

Arboretum to provide:All tables & chairs needed to: seat 19 ppl at EC table, offer buffet side table for 3ppl

CBP to provide:Buffet breakfast & beverages for EC

Linens, place settings, etc.

EC Table

+1 EPA

EPA

PA

PA +1

WV

DE

DE +1

CBC +1

CBC

VA

VA +1

NY

NY +1USDA USDA +1DC +1 DC MD MD +1Inset CounterscreenWindows to garden6 Chairs for ACpodium3 Chairs – DiP., Bisland, Enloe

Slide15

News Conference

12 – 12: 45pmVisitor Center Conf Room (Open to the Public)Logistics / Set up2 - 6ft tables w/ 5 chairsand water2 – mics

Podium w/mic &SpeakerCBP Logo&MULT BOX

2 – 6ft tables w/ 5 chairsand water2 – mics

Flags

Aisle

Press

35 Chairs

~28 Chairs

Checklist:

Arboretum to provide:

Wireless internet

Podium

Electricity

Chairs (75)

6ft tables (4) with chairs (5)/table

will use lobby counter for press

regist

. & materials

CBP to provide:FlagsLogoSound systemTable Mics Mult boxWater pitchers & glasses (10)Table linens Name platesUSDA DE PA VA CBCDC MD EPA NY WVNo chairs; t.v. media sectionExtra exitEntryFlagsTimeline banners

Slide16

Hotels near Arboretum

Fairfield Inn & Suites Washington, DC/New York Avenue 2305 New York Ave NE, Washington (800) 228-2800 ‎ · marriott.com Holiday Inn Express Hotel & Suites Washington DC 1917 Bladensburg Rd NE, Washington (202) 266-9000 ‎ · hiexpress.com Days Inn Washington DC/Gateway 2700 New York Ave NE, Washington (202) 832-5800 ‎ · daysinn.com Courtyard by Marriott, Washington, DC/U.S. Capitol 1325 2nd Street NE, Washington (202) 898-4000 - marriott.com

‎2013 Executive Council Meeting Planning Powerpoint16

December 10, 2013

Slide17

Execution

What

Due for PSC

Due for EC

Responsibility of

LGAC Report

n/a

Nov 14

Mary Gattis

CAC Report

n/a

Nov 14

Jessica Blackburn

STAC Report

n/a

Nov 14

Natalie Gardner

EC Member Bios

n/a

Oct 30Planning Team memb (need NY)State of the ProgramOct 20Nov 26Margaret Enloe CBW’shed AgreementNov 14Partners, Carin B.December 10, 20132013 Executive Council Meeting Planning Powerpoint17StatusBriefing Materials

Slide18

Communications

StatusMedia Planning

Components:Media Advisory – sent out

News Release – finalizedMedia OutletsMessagingCommunications

Workgroup – updated Thurs, Dec 5

Partner Leads

Timeline

Contact:

Margaret Enloe 410-267-5740 margaret.enloe@chesapeakebay.net

December 10, 2013

18

2013 Executive Council Meeting Planning

Powerpoint

Slide19

Communications

StatusDue Date: Dec 5/9

Media PlanComponents:Media Advisory – Dec 5(informal) AND Dec 9(formal)There will be two advance notices to media announcing the EC Meeting. The 1st will be an unofficial notice; the 2

nd formal advisory will go out first thing Dec 9. The media advisory will focus on the theme of CBP 30 year history, planning for future, and expected EC Chair announcement. The advisory will include listing of key public figures participating and details on event location and time. Media will be asked to confirm attendance. Media Outlets

Advisory & E-versions of Media Kit to: 400 media outlets on Communication Office’s comprehensive list of media in

the watershed. - 8-10 select pitches/phone calls: - The Associated Press, The Richmond Times-Dispatch, Virginian Pilot, The Daily Press in Norfolk, The Washington Post, The Baltimore Sun, The Capital in Annapolis,

DC radio stations.

Contact: Margaret Enloe

410-267-5740, menloe@chesapeakebay.net

December 10, 2013

19

2013 Executive Council Meeting Planning

Powerpoint

Slide20

Communications

Media PlanComponents:News Release & Media “kit” – Dec 12 – 12:00pm Embargoed copy: Wednesday, December 11Final copy: Dec. 12 at 12:00pm

– at start of EC press event, after new Chair announced. Messages: Recognizing CBP Progress and partnership over last 30 yearsPlanning for the Future of Bay restoration science/effortsAnnouncement of new EC Chair Media Outlets – same as those who rec’d advisory

Contact: Margaret Enloe410-267-5740, menloe@chesapeakebay.net

December 10, 2013

20

2012 Executive Council Meeting Planning Powerpoint

Slide21

2013 Executive Council Meeting Planning Powerpoint

21CommunicationsMedia Plan

MessagingThe news release will provide key messaging and language for the overall theme and specific topics of the EC meeting.: Recognizing 30 Year History, Planning for the Future, New EC ChairThe other documents in the media kit will support meeting (agenda, agreement backgrounder, Arboretum materials). A short summary of key messages on 30 year history is available for EC briefing books at the webpage: http://www.chesapeakebay.net/ecbrief/2013_executive_council_briefing_book

Communications Workgroup and Partner LeadsAll media materials and plans will be reviewed by members of the Chesapeake Bay Program Communications Workgroup and the communications representatives identified by partners for the EC meeting. The purpose of this is to gain the expert advice of multiple communications professionals representing the full partnership. Media Kit & ContentsA media kit will be provided via email and hard copy on the day of the EC meeting. It will contain:

Contents: News release, Agreement backgrounder, Arboretum materials

Contact: Margaret Enloe

410-267-5740, menloe@chesapeakebay.net

December 10, 2013

Slide22

Communications

DEADLINES/DUE DATESThur., Dec 5

Remaining

FINAL EC Memb/rep bios

submitted by COB –

ltaneyhill@chesapeakebay.net

Thurs. Dec 5

All Security contacts to Lori Mackey –

mackey.lori@epa.gov

Wed. Dec 4

Media materials to partners for review and approval

Thur

, Dec 5

(reminder Mon Dec 9)

Early notice to Media / Formal Media Advisory

???

Briefing of EC Chair (Mayor Gray)

Thurs. Dec 5 (noon)Mon. Dec 9 (COB)Approval of media advisoryApproval of all other media materials (News Release)Thurs – Dec 5 (4pm)CBP Bay Brief distributed with EC infoMon Dec 9Reminder - media advisoryWed Dec 11 Deadline: media to confirm attendance; Logistics team setting up at ArboretumEvent dayECBreakfast & Press Event – staff on site by 8a.m.December 10, 2013222013 Executive Council Meeting Planning PowerpointNotes on Handling of Media: Media will be invited to Press Conference only --- Start time: 12:30pmMedia check-in: Required. There will be a check-in table at a convenient location TBD. Press Conference: Media should use the microphone when asking questions and identify themselves and their news organization during the news conference. Interviews with EC members: Requests to interview specific EC members will be referred to the partner’s communications lead – Margaret Enloe - and take place after the news conference concludes. Time: TBD

Slide23

23

EC Members Security Contact

Public Affairs Contact

+1 (at

breakfast)

+2 OR Notes

DC (CHAIR) - Vincent Gray – Mayor

None

Donna Henry

c)202.596.4623

O)202.299.3338

Sheila

Besse

shiela.besse@dc.gov

Assoc. Dir.,

Water Protection Div, DDOECBC – Del. (MD) Maggie McIntosh, ChairNoneBevin Buchheister, bevinb@chesbay.us ; 410-263-3420Ann Swanson, Executive Director of CBC, aswanson@chesbay.us; Cell: 410-507-0857Nothing special,Bevin BucheisterDE – Collin O’Mara, Sec., DNRECNoneCarol Riggs, carol.riggs@state.de.us302-222-9043Ed Kee, Secretary, DE Dept of AgricultureJennifer Walls, DE DNRECEPA – Bob Perciasepe, Deputy AdminAdvance Staff: noneNoneAndra Belknap belknap.andra@epa.gov Shawn Garvin, Region 3 Admin.Jeff Corbin, Spec. AdvisorMD - Martin O’Malley, Gov. Dave Lewis - 410-974-2991; Kevin Roby - 443-336-3024Darlene Pisani, DNRdpisani@dnr.state.md.us Bob Summers, Secretary, MD Dept. of EnvironmentAshely Valis, Gov’s offcNY – Kylah Hynes, Assoc.Dir. for Federal Policy, D.C. Office of Gov. CuomoNoneBen Sears brsears@gw.dec.state.ny.us NoneNonePA – Andy Zemba, Director, DEPNoneEric Shirk, Dir. Of Communications; eshirk@pa.gov Pat Buckley, CBP Coordinator, PA-DEPNoneVA – Doug Domenech, VA-Sec. Of Natural Resrcs None Taylor Keeney taylor.keeney@governor.virginia.govAnthony MooreWV – Teresa Koon, Asst Dir, NonPoint Source Prog., DEPNoneTom Aluise, Acting Chief Communications Officer Thomas.j.aluise@wv.gov ; 304-926-0499 ext 1338nonenoneUSDA – Ann Mills, Dept. Under Sec.NoneNoneRichard Simms*USDA needs to bring their flag, pole, topper.No +2ArboretumLt Dawn Osborne, 703-906-1910