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St Edna Parish Life Commission St Edna Parish Life Commission

St Edna Parish Life Commission - PowerPoint Presentation

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St Edna Parish Life Commission - PPT Presentation

Arlington Heights IL 20132014 Contents PLC Organization PLC Membership PLC MeetingEvents Strategic Planning Parish Life Commission Parish Life Commission Vision   To foster a sense of parish unity by organizing and welcoming all to community building events  ID: 812415

member plc meeting commission plc member commission meeting events ministry parish ministries life 847 event year 2013 liaison 2014

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Slide1

St EdnaParish Life Commission

Arlington Heights, IL2013-2014

Contents:PLC OrganizationPLC MembershipPLC Meeting/EventsStrategic Planning

Slide2

Parish Life Commission

Slide3

Parish Life Commission

Vision To foster a sense of parish unity by organizing and welcoming all to community building events. 

MISSION Plan parish activities and events as celebrations of communityEncourage and challenge our ministries to be imaginative and bring forth new ideas

 Support all groups of people that make up the St. Edna community 

Emphasize the purpose of all of our activities

to

make the members of the Parish feel welcome and part of the

community

Slide4

PLC Membership (1/4)

Name/Years PLC

PhoneEmailLiaison/EventsBurkard, Joe (2)224-619-5236

jburkardjr@yahoo.com

2013/2014 Chair,

Movie Under Stars,

Bears Tailgate, Bridge Club

Falk, Jenni (X)

847-609-6088

jfalk@gmail.com

Snack Theatre, Web Administrator

Gross, Randy (X)

847-394-0959

rand144@comcast.net

EdnaFest

Krzystofczyk, Carl (X)

847-357-9852

StEdna@chrisandcarl.com

Pastoral Council, CFM,

Welcoming

Martinez, Fr.

Lalo

(1)

847-398-3362

emartinez@stedna.org

Young Adult Ministry

Lapetino, Jackie (X)

847-506-0856

fjlapetino@att.net

Pastoral

Council, Bingo, Craft Fair, Pancake Breakfast, Appreciation Dinner

Otto, Katie (1)

847-682-5961

Katie.otto@comcast.net

Pastoral Council

Pellettieri,

Kathy (X)

847-791-5762

kmpelle@gmail.com

Knights of Columbus,

Pancake Breakfast

Scott, Dennis (1)

630-688-4517

dennisjeanscott@yahoo.com

Men’s Golf, Men’s Softball

Thomas,

Ann Marie (X)

847-370-4994

ann@westwildwood.com

Moms Plus, WOSE,

Sharing Coffee

Thomason, Diane (2)

630-605-5221

dmwthomason@comcast.net

Recorder

of Minutes, “Spotlight On”, Gardening for God

Vosburgh, Gloria (X)

spconnect@comcast.net

Bowling, Pancake

Breakfast

Slide5

PLC Membership (2/4)

QualificationsContributing parishioner of St. Edna

Time to give to the PLCPassion for the parishPositive attitude/Team playerAction-oriented/Accountable (Follow-through is important!)RESPONSIBILITIES

Attend 1 monthly meeting

Review

minutes prior to meetings and follow-up on action items

Be a liaison to at least 1

ministry

Provide regular communication

to/from the ministry head

Support and

advocate

for the ministries and events

Participate in at least 1 PLC

event/yr

Complete pre and

post-evaluations for events in which responsible

Contribute to the success of events (sell tickets, lead events, donate time and talent

) as possible

Slide6

PLC Membership (3/4)

COMMITMENT1-2

hours per month for meetings in August – June (1st Wednesday of each month)1-2 hours per month for pre-meeting preparation and post-meeting follow-upThere is a 3 year commitment that is renewable. Additional Time Commitments: (varies) Leading events,

volunteering for events (planning, selling tickets, making phone calls, decorating, bartending, attending, marketing,

etc.)

 

SUCCESSION

Best Practices: Recommend replacement from within the ministry or from the volunteers that the member works with.

Prepare full documentation on the ministries and events to provide to next individual

PLC’s goal is to have 3 year terms staggered

Slide7

PLC Membership (4/4)

Desired Term of Member: Year 1

– Member learns about the commission and how things are run. Member is liaison to at least one ministry and is in communication with the ministry head at least quarterly. Member provides information to and from commission and ministry that they are liaison to. Member supports PLC events when possible by attending, and/or volunteering in a small(er) capacity. Year 2 – Member may become liaison to additional ministries, but expectation of liaison responsibilities does not change. Member takes a larger role by being a co-event lead with member who has already lead event and mentors the member. Member continues to participate and support PLC events and actively encourages other parishioners to attend.Year 3+

– As senior member on committee, the expectations are to be welcoming and a guide to newer members. Member continues to be a liaison to PLC ministries. Member serves as a co-lead and mentor with Year 2 member for PLC event. Member recommends new members to replace when ready to roll off.

Slide8

Member Feedback

In June 2013 we reviewed past-year feedback, here are the results:New website huge success!!

Documented PLC structure, proceduresGood support of each other’s eventsNew event: Bears Tailgate 2012Re-evaluated strategy/direction

BIG meeting attendance/facilitation

Need to simplify and proceduralize

Better engagement of ministries

Personal invitation

Engage young adults, international

Slide9

Meeting Agenda/Documents

Standing PLC Meeting Agenda:Target 90 minutes or less

Attendance/IntroductionsOpening PrayerPast EventsUpcoming EventsStrategic Planning Progress

Special Topics

Staff/Ministry Reports

Questions/Comments

Adjourn

PLC Documents/Procedures:

PLC Planning Checklist

PLC Event Feedback Form

Selling Event Tickets Procedure

Personal Invitations Cards

Alcohol Approval Policy/Procedure

Others

??

Slide10

Opening Prayers

Heavenly Father, we come to you today asking for your guidance, wisdom, and support as we begin this meeting. Help us to engage in meaningful discussion, allow us to grow closer as a group and nurture the bonds of community.

Fill us with your grace, Lord God, as we figure out how to best serve the members of St Edna Catholic Church in our capacity as the Parish Life Commission. Remind us that all that we do here today, all that we accomplish, is for the

pursuit of truth for the greater glory of You, and for the service of humanity. We ask these things in your name, Amen

Lord, we are meeting today to conduct

matters of

business. Guide our hearts and our minds in

the spirit

of fairness, right thought and speech. Impart

your supreme

wisdom upon our activities so that our

affairs may

reach a successful conclusion. Thank you for

being our

source of guidance today.

Amen

Lord

, may everything we do begin with your inspiration and continue with your help, so that all our prayers and works may begin in you and by you be happily ended.

We

ask this through Christ our Lord.

Amen

Slide11

Calendar/Events 2013-2014

PLC Meetings (1st

Wed of Month)8/7/13 Kick-off Social @Joe’s9/4/1310/2/13

BIG meeting w/ministry heads?11/6/13

12/4/13

Christmas Party @Jen’s(?)

1/8/14

2/5/14

3/5/14

4/2/14

5/7/14

6/4/14

Last PLC meeting 2013/2014

PLC Sponsored Events

8/9/13

Movie Under the Stars (Joe)

9/29/13

Bears Tailgate (Joe/Diane)

10/12/13

Oktober Fest (Fr Lalo/Dennis)

10/26/13

Craft Fair (Kathy Romza)

11/16/13

Wine/Cheese Taste (Multiple)

12/8/13

Pancake Breakfast

Slide12

Strategic Objectives 2013-2014

In May 2013 we performed a SWOT analysis to understand how we could improve as a commission. That effort resulted in the following focus areas for 2013-2014:

Improve Marketing and CommunicationEngage Parish Members, e.g. Personal InvitationEstablish Commission Continuity

The subsequent slides (Appendix) provide additional details on how we intend to improve, these will be updated regularly in commission meetings as appropriate.

Slide13

1. Marketing & Communication

How do we effectively market PLC activities and events?

Ideas, volunteers?

Actions/Tasks

Responsible

Target Date

Status

Comments

Develop a comprehensive marketing

plan/materials

Ann

Marie, Katie Otto

Propose plan

Grow two-way communication

Effectively use technology

Add marketing section to event

documentation template

Appendix

Slide14

2. Parish Engagement

What can we do as PLC to covert parishioners into “engaged participants” at St. Edna?

Ideas, volunteers?

Actions/Tasks

Responsible

Target Date

Status

Comments

Target NEW

parishioners from

Welcoming Sessions

Ann Marie

9/4/13

Finalize tri-fold brochure,

consider follow tactic?

Actively

extend “Personal Invitations” w/follow-up

Joe Burkard

8/7/13

Create Personal

Invitation cards, empower PLC to share

Appendix

Slide15

3. Commission Continuity

How do we clarify PLC structure to better execute our mission?

Ideas, volunteers

?

Actions/Tasks

Responsible

Target Date

Status

Comments

Evaluate

whether structured correctly (e.g. social activities)

PLC commission decision

Define succession plan for commission & ministries

Emphasize responsibilities

of ministry heads towards commission; Develop procedures

BIG meeting discussion

Evaluate how we are cultivating our ministry

relationships (e.g. more frequent BIG meeting?)

Annual

meeting enough?

Assess/optimize

the number of ministries (potentially reduce?)

Joe Burkard

10/2/13

Eliminate PLC sponsorship of closed ministries?

Appendix

Slide16

PLC Benchmarking

Holy Name Cathedral – Chicago, IL http://

www.holynamecathedral.org/index.php?page=parish-life-commissionSt Andrew Catholic Church – Rochester, MI http://www.standrewchurch.org/parish-life/Guardian Angels Catholic Church – Oakdale, MN

http://www.guardian-angels.org/councils-and-commissions/parish-life-commission.html

St Ann Catholic Church – Oswego,

IL

http://

www.stanneparish.org/life_commission.aspx

Appendix