Presentation includes Background and context VAGO Report on Education Transitions Departments response to recommendations CASES21 enhancements Changes to CASES21 How it will work Implementation ID: 629158
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Slide1
CASES21
Student Data TransferSlide2
Presentation includes
Background and context
VAGO Report on Education Transitions
Department’s response to recommendations
CASES21 enhancements
Changes to CASES21
How it will work
Implementation
Ongoing supportSlide3
Background and context
2015 VAGO
Report on Education
Transitions
C
ontained
a number of
recommendations
to
improve student
transitions, including
that
the
Department develop a suite of
resources
to support
schools
to
transition
middle years’
students,
specifically:
Clear advice to schools on the use and
disclosure
of children’s information and data
A standardised minimum set of data for transitioning students.Slide4
The Department agreed
to
Undertake
work on a new transfer policy
and
guidelines for all student transfers,
including
transitions between Year 6
and
Year
7 – available on DET website
Develop a school transition template
that includes
personal, medical and
achievement
information and incorporates
advice
on data that can and should be transferred when students
move
between government
schools. Slide5
CASES21 solution – a single process for all government schools
R
e-design the Student Data Transfer component of CASES21
Develop new data entry screens for capturing student support information
Incorporate support information and advice into new
student t
ransition
r
eport comprising Student Enrolment Information Form and Student Information Full Details (School) ReportSlide6
CASES21 changes
New Student Enrolment Information Form
can be
printed or emailed to
parents for updating student information
Student Information Full Details (School) Report
to
be used to inform new school/teachers
Includes legal advice on transfer of student
information.
Combined,
they
contain all the information required by schools to meet their duty-of-care and risk obligations, and to provide the transferring student with the best possible support
.
Slide7
CASES21 changes
New
Student Support Services
tab, including information
relating to:
Student Support Services – SOCS, SSS, other support
Attendance, wellbeing, behaviour
and f
oreseeable
r
isk
Additional learning
s
upport (
e.g.
EAL)
Recommendations from current teacher/s (
e.g. placement with peers
)
Documents
sent by transferring schoolSlide8
New Student Support Services tab
Is a record for the student listed in the
Student Online Case System
(SOCS)?
Has the student received
Student Support Services
(SSS) in the past two years? If yes, click on the
Add or Modify Support Persons
link.
Has the student received any other
school-based or departmental support
in the past two years (e.g. school nurse, chaplain, welfare officer or welfare coordinator,
Koorie
Education Support Officer or school-engaged allied health practitioner such as psychologist, counsellor, speech therapist, youth worker)? If yes, click on the
Add or Modify Support Persons
link to enter their details
.
Has the student received
external support
(outside of the school) in the past two years (e.g. psychologist, counsellor, social worker, paediatrician, other medical specialists)? If yes, click on the
Add or Modify Support Persons
link to enter their details
.
Has a
Student Support Group
been formed for the student?
Are there any concerns regarding the student’s
attendance
, including truancy? If yes, click on the
Add or Modify Notes & Attachments
link to enter details.
Has the student participated in a
New Arrivals Program
?
Is the student receiving
additional learning support
(e.g. English as an Additional Language, English/Maths intervention, gifted and talented)? If yes, click on the
Add or Modify Notes & Attachments link to enter details.
How would the student’s general skills in terms of effort, class behaviour, organisational and social behaviour be best described – Excellent, Very Good, Acceptable or Needs Attention?
Are there any
foreseeable risks of harm to the student, or to others, due to the student’s behaviour, disability, family circumstances or background? For example, the student has been a victim or perpetrator of bullying, age-inappropriate sexualised behaviours or assault; is a party to a personal safety intervention order; has emotional and wellbeing issues; has displayed self-harm, suicidal ideation or previous suicide attempts; or other welfare concerns. If yes, click on the Add or Modify Notes & Attachments link to enter details.
Has the student been the subject of any significant or ongoing disciplinary action in the past 12 months (eg. detention, internal or external suspension)? If yes, click on the Add or Modify Notes & Attachments link to enter details.Slide9
CASES21 v57 changes
Restriction/Risk tab –
additional information relating to:
S
tudent access restrictions (identify access type)
Child protection (add or modify support persons)
Legal limitations
Documents sent by transferring school
Medical conditions tab – some minor changes
AusVELS
/Victorian Curriculum
– all student
data
transferred
Student
Transfer
Note
–
optional
for transfers within government school
system where CASES21 SDT usedSlide10
Updated Restrictions/Risk tab
Does the student have any risks, reported by the parent/carer,
NOT
related to access restrictions/alerts? If yes, enter details in the
Risk Information
box.
Note
:
This field is VISIBLE on the student’s record when printed
.
Are there any
court orders or related documents
for the student and/or family circumstances? If yes, click on the
Modify Access Restriction
link to enter details.
What is the type/category of
access restriction
for this student? Enter details of the access restriction (see page 2).
This box holds previously recorded Access Restriction information which will be deleted in early 2017. For more information relating to requirements for updating this information, see page 2.
Are there any
activity restrictions
that apply to the student, such as sport and excursions
?
Is the
Department of Health and Human Services
currently involved with the child and/or their family? If yes, click on the
Add or Modify Support Persons
link to enter details of the child protection worker.
Are there any limitations on who can
make decisions
on behalf of the student? If yes, enter details in the Legal Limitation box.Are there any limitations on who can
contact the student? If yes, enter details in the Legal Limitations
box.
Are there any
documents associated with the student’s restrictions/risk profile? If yes, have they been sent to the receiving school?Slide11
Change to
eCASES
New access to Student Support Services tab
t
eachers can be given read/write access to their home group student records
For further information regarding the set-up and use of
eCASES
refer to
Chapter 18
of the CASES21 Administration User Guide.Slide12
Benefits of CASES21 enhancements
P
rocess
aligned with current student transfer
policy/ requirements
Secure, consistent and efficient transfer of standardised student information across all government schools
Duty-of-care and risk obligations
met
T
ransferred
data consistent with privacy legislation
Substantial
reduction in the administrative time required of secondary schools to re-enter CASES21 student
dataSlide13
How it will work …Slide14
Implementation
Optional from
July
2016 - schools can
use CASES21 to enter additional information and transfer
students on an opt-in basis Mandatory from
July
2017 - all
government
schools to use CASES21 when transferring students to another government school
Ongoing – regular distribution of Student
Enrolment Information Form
to parents for updating CASES21
Currency and accuracy of student data are critical to meeting legal and duty of care obligationsSlide15
Ongoing support
DET
website
for
Fact
Sheet
Frequently Asked Questions
Quick Guides
Student Support Services tab
Restrictions/Risk
tab
Data flow diagram
This presentation
CASES21 Administration User Guide
– Chapter 2
School Policy and Advisory Guide
(
SPAG
)
CASES21 – Service Desk on
1800 641 943