for Open Robotics Development Plus Plus Reporting Procedure and Financial Issues MarieLuise Neitz TUM Experiment KickOff January 15th 2015 Overview 2 Amendment Process Options ID: 788057
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Slide1
European Clearing House for Open Robotics Development Plus Plus
Reporting Procedure
and
Financial Issues
Marie-Luise Neitz
TUM
Experiment Kick-Off
January
15th, 2015
Slide2Overview2
Amendment
Process
Options for Experiment Start
Contracts to
be signed
Funding ComponentsBudget Management ToolReporting PeriodsPeriodic ReportsCost Claims
Slide3Administrative Procedure3
Amendment
Process
Update of the
DOW(Publishable Summary & WP tables)
NEF SystemEnter administrative data and budget (validation!) Submission in NEF SystemVerification loop with the EC
QuestionsSuspensionResubmission
Slide4Administrative Procedure4
Amendment
Process
Update of the
DOW(Publishable Summary & WP tables)
NEF SystemEnter administrative data and budget (validation!) Submission in NEF SystemVerification loop with the EC
QuestionsSuspensionResubmissionProblem: Validation not properly mirrored in NEFChange of Indirect Cost Model:
Fabrica
136,
CDD M.E.P.E
.
No change of Indirect Cost Model
possible:
Idelt
(no SME)
Slide5Administrative Procedure5
Amendment
Process
Legal ValidationIndirect
Cost Model
Partner Information Form Legal address, person with right to sign the Grant Agreement, Administrative Representative, Scientific Representative,
LEAR, PIC.PIC ValidationLegal Entity form and VAT document, SMEs Checklist
Slide6Delay
2 date options to join the project
6
2F
3DSSCDEBUREXOTrainer
GARoticsMARSTirebot
CoHRoSDexBuddyLA-ROSESLINArm++MODULMOTORE++PickitROARSAPAROImplications!
Slide7Administrative Procedure7
Contracts
to
be signed
Grant Agreement via Amendment
Consortium
AgreementMandatory to join the projectOptional between the partners for the experiment Template provided by E++Form Bs
Slide8Financial Issues
Funding components
Activity
Type (RTD)Cost categoriesEU contribution
Budget
Cost capping!
Subcontracting!€€€6 monthly financialreporting? TBD!
€€€Pre-Financing Guarantee fund €€€Cost ClaimsGuarantee fund
Slide9Financial Issues
Budget Management
Tool on the ECHORD++ Online P
ortal
Connected to Monitoring Tool!
Slide10Reporting
Reporting
Periods
€
€
€
€
€
Jan 1, 2015
May 1, 2015
July 1, 2015
i
ncl. Kick-Off
Nov 1, 2016
Nov 1, 2017
Slide11Reporting
Reporting
Periods
€
€
€
€
€
Jan 1, 2015
May 1, 2015
July 1, 2015
i
ncl. Kick-Off
Perdiodic
Reports: due 60
days
after end
of
reporting
period
Sep. ‘15
Dec. ‘16
Dec. ‘17
Nov 1, 2016
Nov 1, 2017
Slide12Reporting
12
Periodic
Report
Activities in the reporting period
Publishable SummaryDeviations
Major cost items(10% deviations on average active PM for need explanation)Template for calculation of active PM provided by E++
Slide13Cost Claim13
Costs entered on E++ platform
(to be on the safe side)Also
input for monitoring platform (budget overview, budget used)
Costs entered in NEF “Use of resources”
Slide141
2
3
4