1 Keri CascioBranch ManagerSt Charles CityCounty Library Districtkcasciostchlibraryorg httpwwwyouranswerplaceorg Hosted by ALCTSThe Association for Library Collections and Technical ServicesA ID: 455303
Download Pdf The PPT/PDF document "Culling Your Collection: The Fine Art of..." is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
1 Culling Your Collection: The Fine Art of Weeding Keri CascioBranch ManagerSt. Charles City-County Library Districtkcascio@stchlibrary.org http://www.youranswerplace.org Hosted by ALCTSThe Association for Library Collections and Technical ServicesAgenda About me Why weed? Understanding CREW ontinuous eview, valuation, and eeding) Creating your plan Policies Wrap-up 2 Hosted by ALCTSThe Association for Library Collections and Technical ServicesWhy weed? Space Limited shelving Increased customer use areas Closing branches/units Time User time finding materials Staff time finding and shelving materials Hosted by ALCTSThe Association for Library Collections and Technical ServicesWhy weed? Appeal Weeding is merchandising Reputation Reliability and currency 3 Hosted by ALCTSThe Association for Library Collections and Technical ServicesWhy weed? Collection needs Replace or repair damaged items Missing or stolen items Collection strengths and weaknesses Aware of direction for future purchases More familiarity with collection as a whole Hosted by ALCTSThe Association for Library Collections and Technical ServicesCREW Texas State Libraries and Archives Commission: http://www.tsl.state.tx.us/ld/pubs/crew/ C ontinuous R eview, E valuation, and W eeding 4 Hosted by ALCTSThe Association for Library Collections and Technical ServicesCREW formula CREW gives guidelines for currency of subject matter and circulation General rule for publics: 80% of what has not circulated in 3 years can be discarded Three part formula Years since latest copyright date Maximum permissible time without usage MUSTIE Hosted by ALCTSThe Association for Library Collections and Technical ServicesMUSTIE M isleading U gly S uperseded T rivial I rrelevant E lsewhere 5 Hosted by ALCTSThe Association for Library Collections and Technical ServicesElsewhere Interlibrary loan Reciprocal borrowing Electronic format Collaborative collection development Consortia Multi-site/branch library Hosted by ALCTSThe Association for Library Collections and Technical ServicesNonfiction Dewey numbers for public libraries Special considerations for subject ranges Subject selection areas for academic libraries As academic programs change, materials should evolve Work with faculty as needed 6 Hosted by ALCTSThe Association for Library Collections and Technical ServicesSample formulas 004 (Computers) 3/X/MUSTIE Works on computers are seldom useful after three years. Works on hardware and software have an even shorter life span (1-2 years), but may be kept on hand longer if there is strong community demand Hosted by ALCTSThe Association for Library Collections and Technical ServicesSample formulas 520 (Space and Astronomy) 5/3/MUSTIE Major changes have occurred, so weed titles that include Pluto as a planet or that dont include information on the space station and Mars expeditions. Stargazing books may be retained longer but should be attractive and mention relevant technology. 7 Hosted by ALCTSThe Association for Library Collections and Technical ServicesFiction and biography Biography Look for outdated materials for persons of ongoing interest, living or dead Look for gender and race bias Fiction Circulation Series Easy reader / JF / YAF Use MUSTIE factors for J, currency for YA Hosted by ALCTSThe Association for Library Collections and Technical ServicesSample formulas F (Fiction) X/2/MUSTIE For most public libraries, circulation is the primary factor for weeding fiction. Discard works no longer in demand, especially second and third copies of past bestsellers. Retain works that are in demand and/or of high literary merit, but replace worn copies with new editions 8 Hosted by ALCTSThe Association for Library Collections and Technical ServicesSample formulas B or 92 or 920 (Biography) X/3/MUSTIE Unless the person treated is of permanent interest or importance, such as a U.S. President, discard a biography as soon as demand lessens. Replace biographies of people of ongoing interest with newer titles, at least once a decade, as interpretation of their lives and public perception of their impact will change over time [ ] Ruthlessly weed ghost written biographies of celebrities and biographies that were published immediately following the persons death or a major scandal. Hosted by ALCTSThe Association for Library Collections and Technical ServicesMultimedia WORST ( orn out, ut of date, arely used, upplied elsewhere, or rivial or faddish) Popularity Usage Condition Available in another format Videocassette � DVD � BluRay� Downloadables 9 Hosted by ALCTSThe Association for Library Collections and Technical ServicesThe reference question Print or electronic? Review usage of standing orders and subscriptions Track in-house use Transfer to circulating, or combine collections Hosted by ALCTSThe Association for Library Collections and Technical ServicesWhat would you do? The Lives of Danielle Steel: The Unauthorized Biography of Americas #1 Best-Selling Author, 1994 Its a great read her lifeis like one of her novels Son committed suicide in 1997 Out of print Still circulating Over 1,600 holdings in WorldCat 10 Hosted by ALCTSThe Association for Library Collections and Technical ServicesProject planning Staff time and affected departments Include faculty or subject specialists as needed Procedures and guidelines Forms withdraw, repair, reorder, etc. Use of book lists and union catalogs Who will settle disagreements? Create a realistic timetable Hosted by ALCTSThe Association for Library Collections and Technical ServicesStart small Take one shelf in a collection area (Dewey, LC, etc.) Look at condition of items Look for items that have been superseded Look at circulation stats of items Is it available elsewhere? 11 Hosted by ALCTSThe Association for Library Collections and Technical ServicesPolicies Must have policies for de-selection, weeding, disposal, disposition, etc. Stewardship of funding Customer/faculty relations issues Ties into gift policy Bad PR possible when donated items are withdrawn Hosted by ALCTSThe Association for Library Collections and Technical ServicesSample policies CREW Materials that no longer meet the stated objectives of the library [ ] will be systematically withdrawn [ ] Disposal of withdrawn library materials will be at the discretion of the library director. Gifts are gratefully and willingly accepted as long as no restriction is placed upon their use and disposition. 12 Hosted by ALCTSThe Association for Library Collections and Technical ServicesSample policies SCCCLD Professionally adequate information management also requires the timely removal of materials from the St. Charles-City County Library Districts collection which have become dated or are for other reasons no longer considered suitable for retention [ ] The disposition of library materials which have been removed on the basis of accepted professional practices shall be at the discretion of the Director. The St. Charles City-County Library District accepts material donations with the understanding that any material that the library cannot use may be discarded following accepted practices and established procedures. Hosted by ALCTSThe Association for Library Collections and Technical ServicesSample policies IUPU Fort Wayne De-selection of library materials, the process of removing items from the collection, is essential for the maintenance of an active, academically useful library collection. De-selection provides quality control for the collection by elimination of outdated, inaccurate, and worn-out materials. Librarians are responsible for conducting an ongoing de-selection effort in consultation with faculty in their areas of collection responsibility and for maintaining the quality of the collection. The same guidelines used for selection of library materials provide the underlying principles for de-selection. 13 Hosted by ALCTSThe Association for Library Collections and Technical ServicesOptions for disposal Friends of the Library book sales ALTAFF resources for online book sales: http://bit.ly/fAJzQx Resellers Better World Books http://betterworldbooks.com B-Logistics, now Universal Anthanaeum ALA Fact Sheet: Book Donation Programs http://bit.ly/apmxwn Hosted by ALCTSThe Association for Library Collections and Technical ServicesWeeding humor Awful Library Books http://awfullibrarybooks.net/ 14 Hosted by ALCTSThe Association for Library Collections and Technical ServicesWrap-up Make a commitment Have short term and long term plans Use professional judgment Document your choices Update policies and procedures as needed Hosted by ALCTSThe Association for Library Collections and Technical ServicesAdditional resources ALCTS Collection Management and Development Section (CMDS) http://bit.ly/8wxNXT AcqWebsDirectory of Collection Development Policies on the Web http://www.acqweb.org/cd_policy.html 15 Hosted by ALCTSThe Association for Library Collections and Technical ServicesSuggested reading Czechowski, Leslie, et al. Letting Go: Closing a Branch Library of the Health Science Library System, University of Pittsburg. Library Resources & Technical Services, 54:3, p. 153-163. Farber, Evan Ira. Books Not for College Libraries. Library Journal, August 1997, p. 44-45. Hosted by ALCTSThe Association for Library Collections and Technical ServicesSuggested reading Lampasone, Lauren. A Time to Weed. Library Journal, May 1, 2008, p. 100. Naper, Sarah and Stephanie Wiegand. Books of the Hour and Books of All Time: Booklists in the Evolving Library. Library Philosophy and Practice, July 2008. 16 Hosted by ALCTSThe Association for Library Collections and Technical ServicesSuggested reading Sommer, Mark. Book Weeding, Changes Stir Debate at Central Library. Buffalo News, January 21, 2011. Singer, Carol. Weeding Gone Wild: Planning and Implementing a Review of the Reference Collection. Reference and User Services Quarterly, 47:3, 2008, p. 256-264. Hosted by ALCTSThe Association for Library Collections and Technical ServicesQuestions?Keri Casciokcascio@stchlibrary.org636-447-7323 http://www.youranswerplace.org