DLA Internet Bid Board System (DIBBS) - PowerPoint Presentation

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DLA Internet Bid Board System (DIBBS)

Submitting a Quote

Jennifer Strauss

April 23, 2014Slide2

DIBBS Homepagehttps://www.dibbs.bsm.dla.mil/ xxxxxxxxxxxxxxxxxxxxxxxxxxx

2

If having trouble accessing DIBBS call the Customer Interaction Center

for support at 877-352-2255Slide3

Welcome PageFast Trak Quotingxxxxxxxxxxxxxxxxxxxxxxxxxxx

3Slide4

4

Search ResultsSlide5

Master Solicitation

Location:

http://www.dla.mil/Acquisition/Pages/Automaster_EProcurement.aspx

T-Solicitation

Master Solicitation ReferenceSlide6

T-SolicitationMaster Solicitation ReferenceSlide7

7Slide8

DIBBS Quote Input FormStep 1

Choose 1 from multiple CAGEs you are preauthorized to quote on behalf of.

8Slide9

DIBBS Quote Input Form9Slide10

Bid Types - Bid Without Exception10

Bid Type

dropdown

Bid

Without

Exception:

Used

to indicate

quote

is in exact

compliance with

the

solicitation requirements.

**This information is used to evaluate automated solicitations (T or U in ninth position).**

The following conditions

ARE NOT

considered exceptions:

Quoting a different delivery than the required

delivery.

Quoting origin inspection on solicitations requiring destination

inspection.

Quoting a superseding or previously approved part or correction to a

CAGE/part

number cited in the AID on an item described by manufacturers CAGE and part

number.

4. Quoting

a used, reconditioned, remanufactured, new/unused Govt. surplus, foreign, or hazardous end

item.Slide11

Bid Types - Bid With Exception11

Bid Type

dropdown

Bid

With

Exception:

The following

ARE

considered

exceptions to the solicitation:

Taking exception to the item

description

Exceptions to packaging requirements

Exceptions to FOB

point

Quoting

destination inspection on a solicitation requiring origin

inspection

Exceptions to required

quantity

6. Quoting

a quantity variance outside the range

specified o

n

automated solicitations

(“T”

or

“U”

in 9th position of solicitation

number).

NOTE: Quoting

Bid With Exception

WILL

preclude you from receiving an automated

award.Slide12

Bid Types – Alternate Bid12

Alternate Bid:If you wish to supply other than the approved part, you will have to submit your bid as an Alternate Bid. For automated solicitations ("T" or "U“ in 9th position of solicitation number),

the following

applies to your

alternate

offer:

Offers of alternate products

will not be evaluated

for the current

procurement, ONLY for FUTURE procurements.

You may submit a request

to the Supply Center

for evaluation for future procurements of the same item

.

Bid Type

dropdownSlide13

Bid Types – No Bid13

Bid Type

dropdown

No Bid:

Declining to

submit a quote on this solicitation.

Quoting zero quantity for all line items will force a bid type of "No Bid

.”

A “No Bid” will also delete a previously submitted bid.

Note: “No Biding” is the ONLY way to delete a previously submitted

bid.Slide14

Vendor Quote #14

Optional fill-in for a vendor reference number.Slide15

Accept Packaging & RFID15

Are you quoting in accordance with the packaging & RFID requirements as stated in the solicitation? Select appropriate response.Slide16

Discount Terms16

Select dropdown to select from a list of six most common discount terms. This field will default from vendor DIBBS registration.Slide17

Quote Valid For17

Enter number of days your quote is valid. Validation forces a numeric response from 1-999.This field will default from vendor DIBBS registration.Slide18

FSS / BOA / BPA18

Defaults to N/ASelect "FSS/BOA/BPA" ONLY if applicable and include Contract # and expiration date, otherwise leave N/A.Slide19

FOB (Free on Board) Point19

Defaults to Solicitation requirement. Select Destination or Origin for FOB point. FOB Origin will require City, State and Country. If quoting other than what is required, bid type must be Bid with Exception.Slide20

Government Inspection Point20

Defaults to Solicitation requirement. Select Destination or Origin for Inspection point. Inspection at Origin will require the CAGE code where the supplies and packaging may be inspected. If solicitation requirement is Origin Inspection and vendor quotes Destination Inspection, bid type must be Bid with Exception.Slide21

SPI Process Proposed21

Applies only over micro-purchase thresholdManagement or Manufacturing process that has been previously accepted by DoD under the Single Process Initiative (SPI) for use in lieu of specific military or Federal specs or standards at specific facilities.Slide22

Pricing & Delivery22Enter price and delivery by line item.If price or delivery do not vary per line, enter info into first line and click on “cascade fill” for all other line items.If quantity quoted is not in accordance with RFQ, bid type must be Bid with Exception.

First Article price/delivery and Waiver RequestSlide23

Min Order, Qty VarianceImmediate Shipment23Select appropriate response to question.

Qty % Government will accept under or over required quantity.

Select appropriate response to question.Slide24

Price Breaks24Enter price break ranges and unit prices in the blocks provided.If price breaks are solicited, default values will show. Ranges may be altered using the “CLEAR” button.

If price break ranges were not solicited, values will be blank. However, vendors can provide ranges and unit prices with quote.1

10.00

5

6

10

7.00

1

15

5.00

11Slide25

Part Number OfferedExact Product & Alternate Product25

Exact Product = providing EXACT manufacturer CAGE code & part number as it appears in the solicitation. Bid type is “Bid without exception”.Alternate Product = providing manufacturer CAGE code & part number that is NOT listed in solicitation. Bid type is “Alternate Bid”.Slide26

Part Number OfferedSuperceding P/N26

Superceding P/N = providing exact product; however, there is a part number change. Bid type is “Bid without Exception”.Slide27

Part Number OfferedPreviously-Approved Product27

Previously-Approved Product = Product previously furnished to Gov’t or previously evaluated and approved. Bid type is “Bid without Exception”.Slide28

Part Number OfferedCorrection to CAGE/PN cited in AID28

Correction to CAGE/PN Cited in Acquisition Item Description = used to notify the Gov’t if there is a CAGE code error, obsolete p/n etc. Bid type is “Bid without Exception”.Slide29

Drawing Item OfferedSpecifications/Standards/Drawings29

For a DRAWING ITEM: Select the type of supplies being offered based on the 4 options provided. Bid type is not affected.Slide30

Higher Level Quality Requirements30

Select appropriate higher level quality system that is currently in place at the manufacturing facility for the supplies.Slide31

Product OfferedAre you a Manufacturer or Dealer?31

Select one of the following

If quoting as dealer or QSL dealer – provide CAGE of

mfg

or if unknown, provide Name and addressSlide32

Material Requirements32Select one of the following, if your reply is “YES”Slide33

Material RequirementsSurplus / On-line Certification33

Fill-in completely Government Surplus Material certificationSlide34

Hazardous Material Identification andMaterial Safety Data34

Select one of the following, if your reply is “YES” to Hazardous MaterialSlide35

Buy American Act35Fill-in for information purposes only on FMS, overseas shipments, and all micro-purchases as the restrictions of the Buy American Act DO NOT

apply.

Select one of the following:

Domestic

Qualifying Country

Non-Qualifying CountrySlide36

Duty Free Entry36Default = NOIf requesting duty free, select yes and answer questions 1 – 3.Slide37

Business Size Representation37Select one based on vendors applicable business type for this solicitationSlide38

Small Business Size Representation38

SDB Designated Groups:

Veteran-Owned Small Business selections:

If a small business, select one or more of the socioeconomic categories listed.

HUBZone

Joint VentureSlide39

Affirmative Action Compliance39

Select one as applicableAffirmative Action Compliance applies to quotes exceeding $10,000 when FAR 52.222-26 (Equal Opportunity) applies.Slide40

Previous Contracts andCompliance Reports40

Select one as applicablePrevious Contracts and Compliance Reports applies to quotes exceeding $10,000 when FAR 52.222-26 (Equal Opportunity) applies.Slide41

Alternate Disputes Resolution41Select as applicableSlide42

Certification Regarding Child Labor42

Select as applicable

Make sure all information on your quote is complete and correct.

Click on NEXT.Slide43

Review Quote43

Validate Quote for AccuracyScroll down to bottom of webpageSlide44

Legal Notice for Part Numbersand Submit44Slide45

Legal Notice for Spec/Std/Drawingsand Submit45

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Quote Accepted46Slide47

View Submitted Quotes47Slide48

Quote Search48Slide49

Quote SearchResults49Slide50

Award Search50Slide51

Award Search (cont’d)51Slide52

Award Search (cont’d)52Slide53

Award Search (cont’d)53Slide54

Post Award Requests (PAR)in DIBBS54

Enter DIBBS user ID and PasswordSlide55

Post Award Requests (PAR)in DIBBS (cont’d)55Slide56

Post Award Requests (PAR)in DIBBS (cont’d)56Slide57

Submit a New PAR57Submit a New PARSlide58

Submit a New PAR (cont’d)58

* Mandatory EntriesNote: When entering text within this field, do not use the “Enter” key at the end of each line. Allow the system to word wrap your sentences to the next line.Slide59

Submit a New PAR (cont’d)59Slide60

Submit a New PAR (cont’d)60Slide61

Submit a PAR Status Request61Slide62

Submit a PAR Status Request (cont’d)62Slide63

63Free Supplier TrainingHosted by DLA Land and MaritimeSession Date(s)Session Title

TypeMay 20 – 21, 2014TKO Doing Business with DLASeminarMay 20, 201410am – 11am EST Small Business AdministrationWebinarMay 21, 20141pm – 2pm EST DCMA Overview

Webinar

May 21, 2014

2:30pm

– 3:30pm EST Reverse Auction

Webinar

May 22, 2014

1pm – 1:30pm EST Packaging

Webinar

May 22, 2014

2pm – 3pm

EST RFID

Webinar

October 21-22, 2014

TKO Doing Business with DLA

Seminar

To register for Seminars & Webinars to go:

http://

www.landandmaritime.dla.mil/news/events/tko/default.aspx

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DLA Land Depot Level Reparables (DLR’s)

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Find Contracting Opportunities at:

DLA Aberdeen

https://acquisition.army.mil

DoDAAC

Search = SPRBL1

DLA Warren

http://contracting.tacom.army.mil

DoDAAC

search = SPRDL1

Contact Small Business Specialist @ 800-262-3272 or

DSCC.boc@dla.mil

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DLA Maritime Depot Level Reparables (DLR’s) and Shipyards

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Find Contracting Opportunities at:

https://www.neco.navy.mil

DLR Site

DLA Mechanicsburg:

DoDAAC

= SPRMM1

Shipyards

DLA Norfolk:

DoDAAC

= SPMYM1

DLA Puget Sound:

DoDAAC

= SPMYM2

DLA Portsmouth:

DoDAAC

= SPMYM3

DLA Pearl Harbor:

DoDAAC

= SPMY4

Contact Small Business Specialist @ 800-262-3272 or

DSCC.boc@dla.mil

Slide66

Open Forum