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  HR Status - PowerPoint Presentation

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Uploaded On 2016-02-27

  HR Status - PPT Presentation

Name Manual M Automatic A or Both B When to Use Status Form Must Be Completed Prior to Status Change Results Resulting HR Status Choices 1 st Interview Successful M Use this status when an applicant successfully passes the first interview ID: 233315

declined status offer candidate status declined candidate offer applicant position withdrew email form1 disposition peoplesoft auto assigns validations interview

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Slide1

 HR StatusNameManual (M), Automatic (A), or Both (B)When to UseStatusForm Must Be Completed Prior to Status ChangeResultsResulting HR Status Choices1st Interview SuccessfulMUse this status when an applicant successfully passes the first interviewYes – Interview 1 Evaluation Form1. 2nd Interview 2. Reference Check3. PeopleSoft Validations Check4. Additional Hire-Copy to Waiver5. Declined-Candidate Withdrew via Manager6. Declined-Position Cancelled 2nd InterviewMUse this status when a second interview is requiredNo1. Candidate can withdraw1. 2nd Interview Successful2. Declined-2nd Interview3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled2nd Interview SuccessfulMUse this status when an applicant successfully passes the second interviewYes – Interview 2 Evaluation Form1. 3rd Interview2. Reference Check3. PeopleSoft Validations Check4. Additional Hire-Copy to Waiver5. Declined-Candidate Withdrew via Manager6. Declined-Position Cancelled3rd InterviewMUse this status when a third interview is requiredNo1. Candidate can withdraw1. 3rd Interview Successful2. Declined-3rd Interview3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled3rd Interview SuccessfulMUse this status when an applicant successfully passes the third interviewYes – Interview 3 Evaluation Form1. Reference Check2. PeopleSoft Validations Check3. Additional Hire-Copy to Waiver4. Declined-Candidate Withdrew via Manager5. Declined-Position CancelledAdditional Hire-Copied to WaiverMUse this status after Kenexa BrassRing automatically completes the disposition form and applicant is filed to the requisition folderNo1. PeopleSoft Validations Check2. Declined-Candidate Withdrew via Manager3. Declined-Position CancelledAdditional Hire-Copy to WaiverMUse this status when there is a Request Additional Hire in PeopleSoftNo1. Complete the disposition formNone

HR StatusesSlide2

 HR StatusNameManual (M), Automatic (A), or Both (B)When to UseStatusForm Must Be Completed Prior to Status ChangeResultsResulting HR Status ChoicesAlternate 1st InterviewMUse this status when you are not sure if you will interview the applicant, but are not ready to reject them yetNo1. Candidate can withdraw1. Declined-Alternate 1st Interview2. Primary 1st Interview3. Declined-Candidate Withdrew via Manager4. Declined-Position CancelledApplication SubmittedAKenexa BrassRing automatically assigns this status when an internal or external applicant’s application is auto-filed to the requisition folderYes – Job Application1. Candidate can withdraw1. Declined-Min Quals Not Met2. Declined-Resume Review3. Declined-Desired Quals Not Met4. References Requested5. Min/Desired Quals Met6. Declined-Ineligible for Rehire7. Declined-Candidate Withdrew via Manager8. Declined-Position CancelledAssessment SuccessfulMUse this status when an applicant has passed the required assessment (Police Department Use Only)No1. Candidate can withdraw1. Alternate 1st Interview2. Primary 1st Interview3. Declined-Candidate Withdrew via Manager4. Declined-Position CancelledBGC Not RequiredAKenexa BrassRing automatically assigns this status after the applicant’s Personal Data Form has been completed and a background check is not requiredYes – Personal Data Form1. Final Offer2. Declined-Offer Withdrawn3. Declined-Candidate Withdrew via ManagerBGC RequiredAKenexa BrassRing automatically assigns this status after the applicant’s Personal Data Form has been completed and a background check is requiredYes – Personal Data Form1. Auto-Email sent to the recruiter1. BGC Initiated2. Declined-Offer Withdrawn3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled5. BGC Not RequiredHR StatusesSlide3

 HR StatusNameManual (M), Automatic (A), or Both (B)When to UseStatusForm Must Be Completed Prior to Status ChangeResultsResulting HR Status ChoicesBGC InitiatedMThe recruiter assigns this status to denote the initiation of the background checkYes – Personal Data Form1. Auto-Email sent to the hiring manager2. Candidate can withdraw1. BGC Meets Policy2. Declined-BGC Does Not Meet Policy3. Declined-Offer Withdrawn4. Declined-Position CancelledBGC Meets PolicyMThe recruiter assigns this status when the Background Check Result Details Form indicates that the applicant meets the policy OR the recruiter assigns this status when the decision is made to hire an applicant after the Background Check Result Details Form indicates that the applicant does not meet the policyYes – Background Check Result Details Form1. Auto-Email sent to the hiring manager1. Final Offer2. Declined-Offer Withdrawn3. Declined-Candidate Withdrew via Manager4. Declined-Position CancelledBGC Does Not Meet PolicyMThe recruiter assigns this status when the Background Check Result Details Form indicates that the applicant does not meet the policy Yes – Background Check Result Details Form1. Auto-Email sent to the hiring managerNoneConditional Offer(i.e., Verbal Offer)MUse this status to denote the conditional offer step for staff/studentsYes – Offer Form Staff/Students1. Smart Approval process initiates after Offer Form is created1. Conditional Offer Approved2. Declined-Conditional Offer Student/OHR/Provost3. Declined-Offer Withdrawn4. Declined-Candidate Withdrew via Manager5. Declined-Position CancelledConditional Offer AcceptedMUse this status when an applicant accepts the conditional offerNo1. Personal Data Requested2. Fingerprints Required3. BGC Required4. BGC Not Required5. Decline-Offer Withdrawn6. Declined-Candidate Withdrew via Manager7. Declined-Position CancelledHR StatusesSlide4

 HR StatusNameManual (M), Automatic (A), or Both (B)When to UseStatusForm Must Be Completed Prior to Status ChangeResultsResulting HR Status ChoicesConditional Offer ApprovedAKenexa BrassRing automatically assigns this status when a conditional offer has been approvedNo1. Conditional Offer Accepted2. Declined-Conditional Offer3. Declined-Offer Withdrawn4. Declined-Candidate Withdrew via Manager5. Declined-Position CancelledConditional Offer for GraduatesMUse this status for conditional offers to graduatesYes – Offer Form Graduates1. Conditional Offer Accepted2. Declined-Position CancelledDeclined-3rd InterviewMUse this status when an applicant does not pass the third interviewYes – Interview 3 Evaluation Form AND Disposition Form1. Complete the disposition form2. Send manual email to the applicantNoneDeclined-1st InterviewMUse this status when an applicant does not pass the first interviewYes – Interview 1 Evaluation Form AND Disposition Form1. Complete the disposition form2. Send manual email to the applicantNoneDeclined-2nd InterviewMUse this status when an applicant does not pass the second interviewYes – Interview 2 Evaluation Form AND Disposition Form1. Complete the disposition form2. Send manual email to the applicantNoneDeclined-Alternate 1st InterviewMUse this status if you have decided not to interview the applicantYes – Disposition Form1. Complete the disposition form2. Send manual email to applicantNoneDeclined-AssessmentMUse this status when an applicant has not passed the required assessmentYes – Disposition Form1. Complete the disposition form2. Send manual Email to the applicant NoneDeclined-BGC Does Not Meet PolicyMThe recruiter assigns this status when an applicant does not meet the policyYes – Background Check Result Details Form1. Auto-Email sent to hiring manager2. Manual email sent to applicantNone

HR StatusesSlide5

 HR StatusNameManual (M), Automatic (A), or Both (B)When to UseStatusForm Must Be Completed Prior to Status ChangeResultsResulting HR Status ChoicesDeclined-Candidate Withdrew via GatewayAKenexa BrassRing automatically assigns this status when an applicant withdraws from an applied position via the GatewayNo1. Auto-Email sent to applicantNoneDeclined-Candidate Withdrew via ManagerMUse this status when a candidate is no longer interested in pursuing the positionYes – Disposition Form1. Complete the disposition form2. Auto-Email sent to candidateNoneDeclined-Conditional OfferMUse this status when an applicant has rejected the conditional offer and a revision will not be submittedYes – Disposition Form1. Auto-Email to applicantNoneDeclined-Conditional Offer Student/OHR/ProvostMUse this status when a conditional offer has been rejected per the Smart Approval process and a revision will not be submittedYes – Disposition Form1. Complete the disposition formNoneDeclined-Desired Quals Not MetMUse this status when an applicant does not meet the desired qualifications based on a review of the resumeYes – Disposition Form1. Complete the disposition form2. Auto-Email sent to applicantNoneDeclined-Final OfferAKenexa BrassRing automatically assigns this status when the applicant does not accept the final offer in the candidate portalYes – Disposition Form1. Auto-Email to the applicantNoneHR StatusesSlide6

 HR StatusNameManual (M), Automatic (A), or Both (B)When to UseStatusForm Must Be Completed Prior to Status ChangeResultsResulting HR Status ChoicesDeclined-Ineligible for RehireAKenexa BrassRing automatically assigns this status when a rehire eligibility form existsYes – Rehire Eligibility Form1. Recruiting team completes the disposition form (Waivers only)2. Auto-Email to the recruiter3. Manual Email to the applicantNoneDeclined-Min Quals Not MetBKenexa BrassRing automatically assigns this status when an applicant does not meet the minimum qualifications based on the scores from the Talent Gateway questions OR use this status when an applicant does not meet the minimum qualifications based on a review of the resume and/or Talent Gateway responsesNo1. Complete the disposition form2. Auto-Email sent to applicantNoneDeclined-Offer WithdrawnMUse this status to withdraw an offer (available after Conditional Offer, but before Final Offer Accepted)No1. Send manual email to the candidateNoneDeclined-PeopleSoft ValidationsMUse this status when an applicant does not pass the PeopleSoft validations, and you have decided not to correctYes – PeopleSoft Validations Form AND Disposition Form1. Complete the disposition form2. Send manual email to the applicantNoneDeclined-Position CancelledMUse this status when the position has been cancelledNo1. Complete the disposition form2. Auto-Email sent to the applicantNoneHR StatusesSlide7

 HR StatusNameManual (M), Automatic (A), or Both (B)When to UseStatusForm Must Be Completed Prior to Status ChangeResultsResulting HR Status ChoicesDeclined-Reference CheckMUse this status when an applicant does not pass the reference checkYes – Reference Check Results Form AND Disposition Form1. Complete the disposition form2. Send manual email to the applicantNoneDeclined-Resume ReviewMUse this status when an applicant fails to complete the requested Reference Check Form OR use this status when an applicant meets the minimum/desired qualifications, but is an unsuitable applicant based on a review of the resumeYes – Disposition Form1. Complete the disposition form2. Auto-Email sent to applicant NoneFinal OfferMUse this status when the final offer is extended to the applicant after the final offer packet is sent to the candidateNo1. Final Offer Accepted2. Declined-Final Offer3. Declined-Offer Withdrawn4. Declined-Candidate Withdrew via Manager5. Declined-Position CancelledFinal Offer AcceptedAKenexa BrassRing automatically assigns this status when the applicant accepts the final offer in the candidate portalNo1. Auto-Email sent to the hiring manager1. Declined-Offer Withdrawn2. I9 Required3. I9 Not Required4. Declined-Candidate Withdrew via Manager5. Declined-Position CancelledFingerprints InitiatedMThe recruiter assigns this status to denote the initiation of the fingerprinting processNo1. Auto-Email to the hiring manager2. Manual email sent to the applicant with fingerprint instructions1. BGC Initiated2. Final Offer3. Declined-Offer Withdrawn4. Declined-Candidate Withdrew via Manager5. Declined-Position CancelledHR StatusesSlide8

 HR StatusNameManual (M), Automatic (A), or Both (B)When to UseStatusForm Must Be Completed Prior to Status ChangeResultsResulting HR Status ChoicesFingerprints RequiredAKenexa BrassRing automatically assigns this status after the applicant’s Personal Data Form has been completed, and the Fingerprints requirement checkbox on the requisition is checkedYes – Personal Data Form1. Auto-Email sent to the recruiter1. Fingerprints Initiated2. Declined-Offer Withdrawn3. Declined-Candidate Withdrew via Manager4. Declined-Position CancelledHiredAUse this status after the PeopleSoft record setup and EmplID generation, and the New Hire Form has been updatedYes – New Hire Form1. Auto-Email sent to the hiring managerNoneI9 Not RequiredAKenexa BrassRing automatically assigns this status when the applicant is a student who has been hired into an additional job or a replacement for a current job, or an internal applicantNo1. Ready to Hire2. Declined-Position CancelledI9 RequiredAKenexa BrassRing automatically assigns this status when the applicant is a student who is not currently employed with ASU, a past ASU employee, or an external applicantNo1. Ready to Hire2. Declined-Position CancelledHR StatusesSlide9

 HR StatusNameManual (M), Automatic (A), or Both (B)When to UseStatusForm Must Be Completed Prior to Status ChangeResultsResulting HR Status ChoicesInitiate AssessmentMUse this status when an assessment is required (Police Department Use Only)No1. Candidate can withdraw1. Declined-Assessment2. Assessment Successful3. Declined-Candidate Withdrew via Manager4. Declined-Position CancelledMin/Desired Quals MetMUse this status when an applicant meets the minimum/desired qualifications for the positionNo1. Candidate can withdraw1. Declined-Resume Review2. Initiate Assessment-DPS Only3. Alternate 1st Interview4. Primary 1st Interview5. Declined-Candidate Withdrew via Manager6. Declined-Position CancelledPeopleSoft ValidationsMUse this status to denote the PeopleSoft validations step. This will trigger a data export to PeopleSoft. A pop-up message should appear with the results.Yes – Personal Data Form1. Candidate can withdraw1. PeopleSoft Validations Passed2. PeopleSoft Validations Failed3. Declined-PeopleSoft Validations4. Declined-Candidate Withdrew via Manager5. Declined-Position CancelledPeopleSoft Validations CheckMUse this status to denote the PeopleSoft Validations Check stepNo1. PeopleSoft Validations Required2. PeopleSoft Validations Not RequiredPeopleSoft Validations Not RequiredAKenexa BrassRing automatically assigns this status for external applicants or past employeesNo1. Conditional Offer2. Conditional Offer for Graduates3. Declined-Candidate Withdrew via Manager4. Declined-Position CancelledPeopleSoft Validations FailedAKenexa BrassRing automatically assigns this status when an applicant has not passed the PeopleSoft validationsYes-PeopleSoft Validations Form1. Auto-Email sent to the hiring manager1. PeopleSoft Validations2. Declined-PeopleSoft Validations3. Declined-Candidate Withdrew via ManagerPeopleSoft Validations PassedAKenexa BrassRing automatically assigns this status when an applicant has successfully passed the PeopleSoft validationsNo1. Auto-Email sent to the hiring manager2. Candidate can withdraw1. Conditional Offer2. Conditional Offer for Graduates

3. Declined-Candidate Withdrew via Manager

4. Declined-Position Cancelled

HR StatusesSlide10

 HR StatusNameManual (M), Automatic (A), or Both (B)When to UseStatusForm Must Be Completed Prior to Status ChangeResultsResulting HR Status ChoicesPeopleSoft Validations RequiredAKenexa BrassRing automatically assigns this status for internal applicantsNo1. PeopleSoft Validations2. Declined-Candidate Withdrew via Manager3. Declined-Position CancelledPersonal Data RequestedAKenexa BrassRing automatically assigns this status after an external applicant or past employee accepts the conditional offerNo1. Auto-Email sent to applicant with the Personal Data Form2. Auto-Email sent to hiring manager when applicant completes the Personal Data Form1. Fingerprints Required2. BGC Required3. BGC Not Required4. Declined-Offer Withdrawn5. Declined-Candidate Withdrew via Manager6. Declined-Position CancelledPrimary 1st InterviewMUse this status when you have decided to interview an applicantNo1. Candidate can withdraw1. 1st Interview Successful 2. Declined-1st Interview 3. Declined-Candidate Withdrew via Manager4. Declined-Position CancelledReady to HireMUse this status to denote that the applicant is ready for hire. A pop-up message should appear with the results.Yes – New Hire Form1. Hired2. Declined-Offer Withdrawn3. Declined-Candidate Withdrew via Manager4. Declined-Position CancelledReference CheckMUse this status after you have made your final applicant selections to denote the reference check stepNo1. Reference Check Successful2. Declined-Reference Check3. Declined-Candidate Withdrew via Manager4. Declined-Position CancelledReference Check SuccessfulMUse this status when an applicant successfully passes the reference checkYes – Reference Check Results Form1. PeopleSoft Validations Check2. Additional Hire-Copy to Waiver3. Declined-Candidate Withdrew via Manager4. Declined-Position CancelledHR StatusesSlide11

 HR StatusNameManual (M), Automatic (A), or Both (B)When to UseStatusForm Must Be Completed Prior to Status ChangeResultsResulting HR Status ChoicesReferences RequestedMUse this status when an applicant has not provided referencesNo1. Auto-Email sent to applicant with Reference Check Form2. Candidate can withdraw1. Declined-Resume Review2. Declined-Desired Quals Not Met3. Min/Desired Quals Met4. Declined-Candidate Withdrew via Manager5. Declined-Position CancelledWaived Application SubmittedMUse this status after an applicant profile is filed to a requisition folder for a waived positionNo1. PeopleSoft Validations Check2. Declined-Ineligible for Rehire3. Declined-Candidate Withdrew via Manager4. Declined-Position CancelledHR StatusesSlide12

HR Status: BGC Does Not Meet Policy (Hiring Manager)Slide13

HR Status: BGC InitiatedSlide14

HR Status: BGC Meets Policy (Hiring Manager)Slide15

HR Status: BGC Not RequiredSlide16

HR Status: BGC RequiredSlide17

HR Status: Candidate WithdrewSlide18

HR Status: Declined-AssessmentSlide19

HR Status: Declined-InterviewSlide20

HR Status: Declined-PeopleSoft ValidationsSlide21

HR Status: Declined-ReferencesSlide22

HR Status: Declined-Resume ReviewSlide23

HR Status: Final Offer Accepted (Candidate)Slide24

HR Status: Final Offer Declined (Candidate)Slide25

HR Status: Fingerprint - InstructionsSlide26

HR Status: Fingerprint Check Completed-FailedSlide27

HR Status: Fingerprint Check Completed-PassedSlide28

HR Status: Fingerprint Check InitiatedSlide29

HR Status: Fingerprints RequiredSlide30

HR Status: Ineligible for Rehire (Candidate)Slide31

HR Status: Ineligible for Rehire (Recruiter)Slide32

HR Status: Min/Desired Qualifications Not MetSlide33

HR Status: Offer DeclinedSlide34

HR Status: Offer LetterSlide35

HR Status: Offer WithdrawnSlide36

HR Status: PeopleSoft Validations Returned-FailedSlide37

HR Status: PeopleSoft Validations Returned-PassedSlide38

HR Status: Personal Data Form CompletedSlide39

HR Status: Personal Data RequestedSlide40

HR Status: Position CancelledSlide41

HR Status: References RequestedSlide42

HR Status: References SubmittedSlide43

HR Status: No Response to OfferSlide44

HR Status: EmplID UpdatedSlide45

HR Status: Req Open (Hiring Manager)Slide46

HR Status: Offer Accept Reminder