1 TERMINAL LEARNING OBJECTIVE ACTION Prepare Miscellaneous Vouchers for Payment CONDITION Given miscellaneous accounts payable vouchers SF 44s with access to DFASIN Regulation 371 ID: 691948
Download Presentation The PPT/PDF document "Prepare Miscellaneous Vouchers for Paym..." is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1
Prepare Miscellaneous
Vouchers for Payment
1Slide2
TERMINAL LEARNING OBJECTIVE
ACTION: Prepare
Miscellaneous Vouchers for Payment
CONDITION
: Given miscellaneous accounts payable vouchers (SF 44s) with access to DFAS-IN Regulation 37-1, Handbook 09-27 Appendix D, April 2009 Center for Army Lesson Learned CALL, http://usacac.army.mil/cac2/call/docs/09-27/ap-d.asp;CVS Handout 2, a blank SF 1034 a blank payment due date worksheets, standard office supplies and equipment, and awareness of the Operational Environment (OE) variables and actors. STANDARD: With a minimum of 75% accuracy, compute payment due dates and prepare small purchase vouchers (SF 44s) for payment.
2Slide3
FUNDING PROCESS
1. Requesting Unit(FOO/PPO)PR&C is initiated
2.
Property Book Office (PBO)
Assigns a Requisition Number3. Battalion/ BDE CommanderAuthorizes Purchases by signing the PR&C4. G8/ Resource Management (RM)
Comptroller approves
PR
&C
Assigns Accounting Class
Authorizes Amount
Paying Agent (PA)
Takes the Approved PR&C to Finance to get Funded
3Slide4
4W91GFC12MC0050
20 OCT 2012
1 1
CFLCC Central Contracting CommandChief of Contracting - Afghanistan2nd ID RM Office - ComptrollerCamp Eggers, Afghanistan APO, AE 09324
2
nd
BDE, HQS, 2/6
th
INF Battalion
Camp Eggers, Afghanistan APO, AE 09324
2nd BDE, HQS, 2/6
th INF Battalion Camp Eggers, Afghanistan APO, AE 09324
2
nd BDE, HQS, 2/6th
INF BN Bldg 352 Camp Eggers, Afghanistan APO, AE 09324VOIP 432-6352Winnie D. Pooh, MAJ QM
Bulk Funds for OEF 12-13 $2,500.00
Jacken D. Beanstalk, SFC
Paying Agent
Alice N. Wonderland, CW2
Field ordering Officer
Grand Total $2,500.00
Louis A. Lane, CW3, QM TPE PBO
Jacken D. Beanstalk, SFC, FOO
VOIP 432-6357
Jacken D. Beanstalk
Louis A, Lane
20 OCT 12
20 OCT 12
22 OCT 12
21 OCT 12
X
Mark N. Cashflow
LTC, G8 Comptroller
Mark N. Cashflow
Yogi D. Bear
Yogi D. Bear, COL INF
Commanding
021202012D09 A2ABMABM00 6100.2617 131096QLOG CA200
W91GFC12MC0050
S34030
Sample PR&CSlide5
PURCHASE PROCESS
FOO & PA
(Shop together )
FOO
buys ONLY
approved items
Seller / Vendor
Provides Invoice
Confirms
Receipt
Payment from Paying Agent
PA
Pays the Vendor
for purchases
5Slide6
CLEARING PROCESS
6
FOO
PA
PBO
C
ommander
Contracting
Finance Office
RM/G8Slide7
Check On Learning
7Slide8
Check on learning
QUESTION: Who is responsible for training the Paying Agent?
A. Contracting
B. Finance
C. Property Book OfficeD. The Unit CommanderB. Finance.8Slide9
Check on learning
QUESTION: True or False.
The Paying Agent initiates the PR&C.
A. True
FalseANSWER: False. The Field Ordering Officers initiates the PR&C.9Slide10
Check on learning
QUESTION: Who assigns the accounting classification and approves funding for the PR&C?
ANSWER: D. Resource Management Office assigns the accounting classification and approves funding on a PR&C.
10
A. Disbursing Agent
B. Field Ordering Officer
C. Paying Agent
D. Resource Management OfficeSlide11
11Completed SF 44Slide12
12
Purchase Order
To be completed
by the FOOSlide13
Prepare Miscellaneous
Accounts Payable Vouchers 13
Purchaser Information
To be signed by the FOO
4/64 AR BN S-4 NCOIC, Field Ordering Officer (FOO)Slide14
Prepare Miscellaneous
Accounts Payable Vouchers
Seller/Vendor Information
To be signed seller or vendor.
14Slide15
Prepare Miscellaneous
Accounts Payable Vouchers 15
Payment Voucher Information
To be signed by the Paying Agent (PA).Slide16
Prepare Miscellaneous
Accounts Payable Vouchers 16Slide17
7 days =
10 days =
Meat or Meat food products
Dairy Products
+
+
ROG
ROG
PDD
PDD
Prepare Miscellaneous
Accounts Payable Vouchers
17Slide18
Check On Learning
18Slide19
Check on learning
QUESTION:
When is the SF 44 authorized for use?
A. When the transaction exceeds $2500.00B. When the transaction does not exceed $2500.00. C. When the supplies and services are immediately available and there is one delivery.D. B and C only.ANSWER:
D. Both B and C. When no other method is considered more suitable and
all
of the following conditions are met:
(a) The transaction does not exceed $2500.00
(b) The supplies or services are immediately available.
(c) We make only one delivery and one payment.
19Slide20
A. The vendor must provide a separate invoice.
B. The vendor must redo the SF 44.C. The vendor must provide a copy of the receiving report, DD Form 250.D. There are no other documents required from the vendor.
ANSWER:
The vendor must provide a separate invoice.
QUESTION: If the vendor does not sign in the seller portion of the SF 44, what other document must you provide? 20Slide21
A. When the transaction exceeds $2500.0
A. With separate invoice (unsigned and dated SELLER portion), compare the Receipt of Goods (ROG) date with the date the billing office receives the invoice; then take the later date and add 30 days.B. With no separate invoice (signed and dated SELLER portion), Receipt of Goods date plus 30 days. C.
With no separate invoice (signed and dated SELLER portion), Receipt of Goods date minus 30 days.
D. A and B only.
QUESTION: How is a Net 30 Payment Due Date (PDD) calculated on an SF 44?ANSWER: Two ways to determine Net 30 PDD are:
(a) With separate invoice (unsigned and dated SELLER portion), compare the Receipt of Goods (ROG) date with the date the billing office receives the invoice; then take the later date and add 30 days.
(b) With no separate invoice (signed and dated SELLER portion), Receipt of Goods date plus 30 days.
21Slide22
TERMINAL LEARNING OBJECTIVE
22ACTION
:
Prepare Miscellaneous Vouchers for PaymentCONDITION: Given miscellaneous accounts payable vouchers (SF 44s) with access to DFAS-IN Regulation 37-1, Handbook 09-27 Appendix D, April 2009 Center for Army Lesson Learned CALL, http://usacac.army.mil/cac2/call/docs/09-27/ap-d.asp;CVS Handout 2, a blank SF 1034 a blank payment due date worksheets, standard office supplies and equipment, and awareness of the Operational Environment (OE) variables and actors. STANDARD: With a minimum of 75% accuracy
, compute payment due dates
and prepare
small purchase vouchers (SF 44s
) for payment.