Conducting Meetings David Crozier Department Training Committee The American Legion Agenda Legion Protocol Conducting Meetings Roberts Rules of Order The Meeting Conclusion The American Legion ID: 596740
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Legion Protocol/Conducting Meetings
David CrozierDepartment Training Committee
The American LegionSlide2
AgendaLegion ProtocolConducting MeetingsRoberts Rules of OrderThe MeetingConclusion
The American LegionSlide3
Legion ProtocolThree Raps of the GavelHow to place Legion Cap on a table
Cap DecorationsSalutes while wearing capSalute when not in coverNo Headgear during prayers, moments of silence, Pledge of AllegianceThe American LegionSlide4
Legion Protocol cont’dAdmittance to meeting roomLeaving the meeting roomEntering or Leaving Must Salute ColorsApproaching the podiumDo Not Break the ColorsApplications are a must (automatic fine)
No Cell Phones can ring (automatic fine)The American LegionSlide5
Legion Protocol cont’dNo Headgear when eatingFemales may wear headgear at all timesNon-compliance with any protocol rule can result in a fineThe American LegionSlide6
Conducting MeetingsPost Members rulePost members present ideasMembers elect leadersMembers are equalImpartiality and fairnessEqual justice
Majority rulesOpennessThe American LegionApplying Democratic PrinciplesSlide7
Conducting MeetingsTake up business one item at a timePromote courtesy, justice, impartiality & equalityThe majority rules, but the rights of the individual, the minority, and absent members is protected
The American LegionBasic Principles of Parliamentary ProcedureSlide8
Conducting MeetingsAsk members to submit agenda itemsConsult the by-laws to see what must be done at each meetingConsult committee chairs and officersReview the minutes of unfinished businessFinalize agenda at executive committee meeting
The commander has the right to add items to the agendaMembers have the right to bring up new items as new business or during the Good of the Legion.The American LegionCreate an AgendaSlide9
Roberts Rules of OrderThe American Legion
Motion
Make motion
Get recognized by Commander
I Move
Second the motion
Commander states the question
Debate - Discussion (time limit)
Amend the motion
Voting on the motionSlide10
Roberts Rules of OrderSpecial problemsUnruly memberDirect comments to the commanderNew topics under new businessCall for motionForce debate
Discipline memberOne rapCall member to orderAsk membership what penaltyThe American LegionSlide11
Roberts Rules of OrderReading of Approved MinutesPreviously publishedCommander ask if there are corrections, if no corrections, then states minutes are approvedThe GavelOne rap – call to order, motion passes, be seated, meeting adjourned
Three raps – rise to attentionOne vigorous (hard) rap or a series of raps – get attention, call to order, cease discussionThe American LegionSlide12
Roberts Rules of OrderLimiting DebateAny member may speak 2 times on any motionLimit is 10 minutesDebate limits can be changes by 2/3 majorityMotion to limit or extend limit of debateThe motion itself is undebatable
Closing DebateThe American LegionSlide13
Roberts Rules of OrderMain MotionsSecondary MotionsPrivileged MotionsIncidental MotionsThe American Legion
Classes of MotionsSlide14
Roberts Rules of OrderA main motion is one whose introduction brings business before an assembly. Strictly speaking, there should be no debate on a matter before a motion
regarding it has been made. Only one main motion may be before the assembly for action at a time.The American Legion
Main MotionsSlide15
Roberts Rules of OrderSubsidiary motionsPostpone indefinitelyAmendRefer to CommitteePostpone to a Certain TimeLimit or Extend Limits of Debate
Previous QuestionLay on the TableThe American LegionSecondary MotionsSlide16
Roberts Rules of OrderCall for the Orders of the DayRaise a Question or PrivilegeRecessAdjournFix the Time to Which to Adjourn
The American LegionPrivileged MotionsSlide17
Roberts Rules of OrderPoint of OrderDivision of AssemblyRequests and InquiriesSuspend RulesDivision of QuestionMotion that Bring a Question Again Before the Assembly
Previous Notice of MotionsThe American LegionIncidental MotionsSlide18
The MeetingCall to OrderThe Opening CeremonyColors Advanced (Hand Salute)Prayer (Uncover)POW/MIA Empty ChairPledge of Allegiance
Preamble to the Constitution (Recover)The American LegionAn Easy to Follow OutlineSlide19
The MeetingDraping the CharterRoll CallReading of the Minutes (General Membership)Reading of the Executive Meeting MinutesIntroduction of Guests & prospective members
Committee ReportsVoting on New MembersThe American LegionAn Easy to Follow OutlineSlide20
The MeetingSick Call, Relief and EmploymentService Officer’s ReportUnfinished BusinessInitiation of CandidatesShort Form (Preferred)Swearing In (Members stand at attention)
The Legion Flag (Chaplain)The American LegionAn Easy to Follow OutlineSlide21
The MeetingCorrespondenceNew BusinessMemorial to the DepartedGood of the LegionClosing CeremonyPrayer (Uncover)
POW/MIA Retirement (Recover and Salute)Colors Retired ( Salute)Meeting AdjournedThe American LegionAn Easy to Follow OutlineSlide22
SummaryLegion ProtocolConducting MeetingsRoberts Rules of OrderThe Meeting
The American LegionSlide23
Questions?
The American Legion