Spring 2018 Computer-Based Testing - PowerPoint Presentation

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Spring 2018 Computer-Based TestingTraining MaterialsFlorida Standards Assessments (FSA)Grades 8–10/Retake ELA WritingGrades 4–10/Retake ELA ReadingGrades 3–8 MathematicsAlgebra 1 (and Algebra 1 Retake) and Geometry EOCNext Generation Sunshine State Standards (NGSSS)Reading RetakeBiology 1, Civics, and US History EOCSlide2

In the slides that follow, the right portion of the header will indicate when slides are relevant to computer-based testing (CBT), paper-based testing (PBT), or both:2Navigating This Presentation CBTPBTPBTCBTSlide3

FSA CBT Test Administration ManualSpring/Summer 2018 FSA CBT Manual includes instructions for administering CBT:Grades 8–10/Retake ELA Writing, Grades 4–10/Retake ELA Reading, Grades 3–8 Mathematics, and Algebra 1 (and Retake) and Geometry EOCCorrections:Mathematics scripts say for Session 2, give students the same reference sheet they used for Session 1.A new reference sheet may be provided for Session 2. See page 8 of the CBT Manual for the correct procedures.3PBTCBTSlide4

FSA Resources School personnel should read and have access to the following materials, available on the FSA Portal only:Spring/Summer 2018 Scripts and Instructions for Administering Accommodated Computer-Based FSA Assessments (School Assessment Coordinators and Test Administrators)Spring/Summer 2018 Scripts and Instructions for Administering Accommodated Paper-Based FSA Assessments (School Assessment Coordinators and Test Administrators)TIDE User Guide (School Assessment Coordinators)Test Administrator User Guide (School Assessment Coordinators, Test Administrators, and Technology Coordinators)4PBTCBTSlide5

FCAT 2.0 Retake and EOCTest Administration Manual5Spring/Summer 2018 NGSSS EOC & Retakes Manual. Provides instructions for administering:FCAT 2.0 Reading RetakeBiology 1 EOC Civics EOCU.S. History EOCCBT

PBT

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NGSSS Resources School personnel should read and have access to the following materials, available on the PearsonAccess Next portal at http://florida.pearsonaccessnext.com/: Avocet, an online resource guide (http://avocet.pearson.com/FL/Home), has been updated for Spring 2018 and is available for locating information on topics related to the Statewide Science Assessment, as well as FCAT 2.0 and NGSSS EOC assessments. 2017–2018 Florida PearsonAccess Next User Guide is a Florida-specific resource for the most common tasks in PearsonAccess Next for administering statewide NGSSS assessments. It can be found in Avocet at http://avocet.pearson.com/FL/Home#16266.Information and instructions for technology coordinators to follow before, during, and after testing are provided at https://support.assessment.pearson.com/display/FL/Florida+Information. 6PBTCBTSlide7

AppendicesSpring/Summer 2018 FSA CBT Manual include:Appendix A—AccommodationsAppendix B—FSA Help DeskAppendix C—Florida Test Security Statute and RuleAppendix D—Perforated Forms and SignsSpring/Summer 2018 NGSSS EOC & Retake Manual include:Appendix A: AccommodationsAppendix B: Pearson Custom SupportAppendix C: Florida Test Security Statute and RuleAppendix D: Perforated Forms and Signs7PBTCBTSlide8

FSA ELA WritingTest Administration Schedule8*     Results reported late for Writing Retake.**   Results reported late for Grades 4-10.*** For the FSA ELA Writing Retake, any student who has not completed the test by the end of the allotted time may continue working; however, each test session may last no longer than half the length of a typical school day.Any deviation from this schedule requires written approval from the Florida Department of Education.GradesCBT Window (and PBT Accommodations)Session(s) / LengthRetake

February 26 – March 2

1 session,

120 minutes***

Grades 8-10

March 1 - 9

Grades 4-10 and Retake*

Make-up Window #1

April 2-6

Grades 4-10**

(No Retake)

Make-up Window #2

May 14-18

PBT

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Retakes: FSA and FCAT 2.0 Test Administration Schedule9GradeRetake TestCBT Window*PBT Accommodations10+ - Adult 

FSA ELA Reading  Retake

March 19-22 &

April 2-6 

7- Adult 

FSA Algebra 1 EOC

Retake

10+ - Adult

FCAT 2.0 Reading Retake 

March 19-22 &

April 2-6 

March 19-22 

Any deviation from this schedule requires written approval from the Florida Department of Education.

Note

: Students who need to

retake

the FSA Algebra 1 EOC will participate during the

Retake administration,

and students taking the assessment for the first time will participate in the April 16-May 18 EOC administration.

Students may

NOT

participate in both administrations.

*No testing on March 23, Teacher Planning Day and Spring Break is March 26-30.

PBT

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Retakes: Retakes: FSA and FCAT 2.0 Test Administration Information10Session Lengths by Subject (Retake)*For FSA Retakes, any student who has not completed a session by the end of the allotted time may continue working; however, each session may last no longer than half the length of a typical school day. Retake Test

Session Length

Number of Sessions

FSA Algebra 1 Retake EOC

90 minutes*

2

FSA ELA Reading Retake

90 minutes*

2

FCAT 2.0 Reading Retake

½ the length of a typical school day

2

PBT

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FSA ELA Reading and MathematicsTest Administration Schedule11Grades FSACBT Window (and PBT Accommodations)* 4-10ELA Reading

PBT: April 16 – May 4

CBT: April 16– May

18

3-8

Mathematics

Any deviation from this schedule requires written approval from the Florida Department of Education.

*PBT accommodations should be administered in the first three weeks of the CBT window to ensure timely reporting of results.

Note

:  Calibration schools selected for a computer-based test (CBT) must administer that grade-level subject test during the first two weeks of testing (April 16-27).

PBT

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FSA ELA Reading and MathematicsTest Administration Information12Session Lengths by Subject FSA ELA Reading: The FSA ELA Reading assessments are administered in two sessions over two days.FSA Mathematics: Administered over two days. For Grades 6–8, Session 1 must be administered on Day 1 and Sessions 2 and 3 on Day 2.

Grade(s)

Session Length

Number

of Sessions

4–5

80 minutes

2

6–8

85 minutes

2

9–10

90 minutes

2

PBT

CBT

Grade(s)

Session Length

Number of Sessions

3–5

80 minutes

2

6–8

60 minutes

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EOC AssessmentsTest Administration Schedule13StudentsEOCCBT Window (and PBT Accommodations)* EnrolledFSA Algebra 1 and Geometry

PBT: April 16– May 4

CBT: April 16– May

18

Enrolled

NGSSS Biology 1, Civics, and US History

*PBT accommodations should be administered during the first three weeks of the CBT window to ensure timely reporting of results.

Note

: Students taking the assessment for the

first time

will participate in the

April 16– May 18,

and students who need to retake the FSA Algebra 1 EOC will participate in the Retake administration.

Students may

NOT

participate in both administrations.

Any deviation from this schedule requires written approval from the Florida Department of Education.

PBT

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EOC AssessmentsTest Administration Information14Session Lengths by EOC Subject*  Any student who has not completed an FSA EOC session by the end of the allotted time may continue working; however, each session may last no longer than half the length of a typical school day. ** Any student not finished by the end of the 160-minute NGSSS EOC test session may continue working; however, testing must be completed within the same school day.EOC Test

Session Length

Number of Sessions

FSA Algebra 1 and Geometry

90 minutes*

2

NGSSS Biology 1, Civics, and US History

160 minutes**

1

PBT

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FSA Calibration Schools FSA Calibration Schools Grades 8–10 ELA and Grades 4–8 Mathematics: Schools selected for Grades 8–10 ELA and Grades 4–8 Mathematics calibration are required to administer the selected grade level ELA Reading or Mathematics test during the first two weeks of the CBT administration window (April 16–27).  Makeup tests may be administered through the end of the window (May 18). Grades 8–10 ELA Writing will be administered according to the district daily administration schedule (March 1-9). SAET provided a list of calibration schools to selected schools via Weekly Briefing # 22300.15CBTSlide16

What’s New?FLEIDThe FLEID is a 14-digit code issued by FDOE to uniquely identify a student in Florida’s education data system. PearsonAccess and TIDE now accepts only the Florida Education Identifier (FLEID).A student’s social security number with an X or a 10-digit district number is no longer accepted in PearsonAccess or TIDE.16PBTCBTSlide17

GlossaryCBT Test Tickets (FSA) or Student Authorization Tickets (NGSSS): Student test tickets contain login information for students. Each student must have a test ticket to log in to computer-based assessments. Test tickets are generated in TIDE or PearsonAccess Next and contain the following student information: district, school, last name, first name, date of birth, user name, grade, and ID (FLEID). Test Group Code is a unique, four-digit number generated by the school assessment used to identify groups of students tested together. Required for NGSSS (CBT and PBT) and FSA (PBT). FSA CBT tests use the Session ID as the group identifier.17PBTCBTSlide18

FSA GlossaryAmerican Institutes for Research (AIR): AIR is the assessment vendor for FSA assessments.Data Recognition Corporation (DRC): DRC is the vendor responsible for processes associated with paper-based FSA materials, including printing, shipping, receiving, and scanning.FSA Portal: Resources and information for district and school personnel are located on the FSA Portal, which is accessed at www.FSAssessments.org. The portal includes links to the Test Information Distribution Engine (TIDE), Test Administrator (TA) Training Site, Test Delivery System (TDS), Assessment Viewing Application (AVA), and the FSA Reporting System.18PBTCBTSlide19

FSA GlossaryFSA Reporting System: The FSA Reporting System delivers state, district, and school score results. Secure Browser: The secure browser allows students to access the computer-based FSA assessments. This software must be installed on all computers or devices that will be used for student testing. Session ID: Session IDs are unique codes generated by the Test Administrator (TA) Interface. In addition to their first names and usernames, students use the Session ID to log in to computer-based FSA assessments. 19PBTCBTSlide20

NGSSS Glossary PearsonAccess Next (www.fl.pearsonaccessnext.com) is a website used for test preparation, setup, administration, and reporting tasks for all FCAT 2.0/EOC testing. Pearson Access Next Training Center provides an opportunity to practice PearsonAccess Next tasks and is the means of managing the Infrastructure Trial in preparation for testing. TestNav 8 (TestNav) is the platform that Florida uses for FCAT 2.0 and NGSSS EOC computer-based statewide assessments.20PBTCBTSlide21

NGSSS GlossaryProctor Caching is the process of loading test content locally on a computer for all FCAT 2.0/EOC computer-based testing at the school level. 21CBTSlide22

Students to Be TestedAll students enrolled in tested grade levels/subjects participate in the Spring 2018 FSA and NGSSS administration with or without accommodations, per Section 1008.22(3)(a), Florida Statutes (F.S.). Students must take the test(s) appropriate for the grade level/subject in which they are receiving instruction. For FSA ELA, students in all Grades 4 - Retake must take the same grade-level test for both the ELA Writing and ELA Reading to receive an ELA score (i.e., Retake for both Reading and Writing, Grade 10 for both Writing and Reading, etc.)22PBTCBTSlide23

Students to Be TestedFSA ELA Writing and Reading RetakeStudents who entered Grade 9 in the 2013–2014 school year and beyond and are pursuing a standard Florida high school diploma must pass the Grade 10 FSA ELA assessment (Reading and Writing). Retained Grade 10 (with an FSA Grade 10 ELA score on file) or Grades 11–AD students who have not met the Grade 10 FSA ELA assessment requirement are eligible to participate in the Spring 2018 FSA ELA Retake. 23PBTCBTSlide24

Students to Be TestedFCAT 2.0 Reading RetakeThe following students are eligible to participate in this Reading Retake administration:Regular high school or adult students (who entered Grade 9 in the 2009–2010 school year through the 2012–2013 school year) who have not yet passed the Grade 10 FCAT 2.0 Reading test.Students who enrolled in Grade 9 prior to the 2009–2010 school year but have not yet passed the Grade 10 FCAT Reading test. Because the FCAT Reading Retake is no longer offered, these students will participate in the FCAT 2.0 Reading Retake.Note: Spring 2018 is the last administration of FCAT 2.0 Reading Retake.24PBTCBTSlide25

Students to Be TestedFSA and NGSSS EOC AssessmentsStudents enrolled in and completing one of the courses aligned to the Florida Standards (FS) and Next Generation Sunshine Standards (NGSSS) participate in the appropriate EOC assessment as indicated in the manuals. FSA Algebra 1FSA GeometryNGSSS Biology 1NGSSS CivicsNGSSS US History25PBTCBTSlide26

Students to Be TestedFSA and NGSSS EOC AssessmentsEligible students also include: Students who still need to pass an assessment for graduation purposes (FSA Algebra 1 Retake only) Students who wish to earn scholar designation (standard diploma) and still need to earn a passing score on an assessment (Geometry, Biology 1, US History EOC)Students who have not yet taken an EOC assessment that needs to be averaged as 30% of their course gradeStudents who are in “grade forgiveness” programs and wish to retake an assessment to improve their course grades Students in a credit acceleration program (CAP) who wish to take an assessment to earn course credit 26PBTCBTSlide27

Additional Students To Be Tested: Special Programs27Special ProgramsDistrict NumberSchool NumberFLVSFull-Time K-8710300Full-Time 9-12710400Miami-Dade Online Academy 137001

Florida Home Education

13

9998

McKay Scholarship

13

3518

Florida

Tax Credit Scholarship

97

9999

Hospital/Homebound*

(Brucie Ball Educational

Center)

13

9732

*

Miami-Dade program

not

in the Test Administration Manual, refer to Training Packet.

PBT

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Students to Be Tested: ELLEnglish Language Learners (ELLs)All ELLs participate in statewide assessments. Students who are identified as ELLs (Levels 1-4) must be provided with the allowable accommodations listed on Appendix A of the manuals. Important Note: Per District policy, All ELLs enrolled in tested grade levels and subjects are expected to participate in the statewide assessments no matter how long these students have been enrolled in a U.S. school.Cross out page 4 in FSA CBT manual that indicates that ELLs may be exempted from the FSA ELA test if they have been in the US less than one year. 28PBTCBTSlide29

Students to Be Tested: ESEStudents with DisabilitiesStudents with disabilities participate in the statewide assessment program by taking one of the following: FSA without accommodations,FSA with accommodations, orFlorida Standards Alternate Assessment.All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 Plan.29PBTCBTSlide30

General Information about AccommodationsFSA and NGSSS Accommodations:CBT and PBT accommodations may be provided to eligible students if indicated on an IEP or Section 504 Plan.Scripts for students using paper-based accommodations (regular print, large print, braille, one-item-per-page) and computer-based accommodations (e.g., masking, text-to-speech) can be found on the FSA portal and PearsonAccessNext.com. Scripts and instructions for administering braille accommodations are provided with the braille test materials.Refer to the 2017–2018 FSA Accommodations Guide and Appendix A of the NGSSS Manuals for information and instructions about accommodated paper-based assessments.30PBTCBTSlide31

General Information about AccommodationsFSA and NGSSS CBT Accommodations:Computer-Based AccommodationsMaskingText-to-speechAmerican Sign Language (ASL) videos for ELA Reading tests (FSA only)Closed Captioning (CC) for ELA Reading tests (FSA only)Writing Passage BookletsRegular print Writing Passage BookletsLarge print Writing Passage Booklets (FSA only)Reading Passage BookletsRegular print Reading Passage BookletsLarge print Reading Passage Booklets (FSA only)FSA and NGSSS PBT Accommodations:Regular print, Large Print, One-Item-Per-Page, and Braille31PBT

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Accommodation TypesESE/504 Accommodation TypesFlexible Presentation Flexible Responding Flexible Scheduling Flexible Setting Assistive device(s) other than standard calculatorELL Accommodation TypesFlexible Scheduling Flexible Setting Assistance in Heritage Language Approved Dictionary 32PBTCBTSlide33

PBT Accommodations AppBased on the PreID file, accommodated PBT materials will be ordered for all enrolled students with eligible accommodations on an IEP or 504 Plan in ACCELIFY, before each testing window.  The list will be emailed to school assessment coordinators to verify the need for the PBT accommodations. School assessment coordinators must place individualized orders for PBT accommodations for students not included in the PreID list(s), including: newly enrolled students and new IEP or Section 504 placements.The new PBT (Paper-Based Test) Accommodations application allows school assessment coordinators to securely order additional accommodated paper-based tests for these students (Weekly Briefing # 22049).The link to the PBT Accommodations application may be found on the Apps/Services/Sites tab of the employee portal. Access to the PBT Accommodations application (WPBS-PBA SCHOOLS) should be assigned to the designated school assessment coordinator via QUAD-A. The application also provides a cumulative listing of all supplemental orders placed. 33PBTSlide34

Test Security Policies and ProceduresFlorida State Board of Education Rule 6A-10.042, FAC, was developed to meet the requirements of the Test Security Statute, s. 1008.24, F.S., and applies to anyone involved in the administration of a statewide assessment. The rule prohibits activities that may threaten the integrity of the test. Appendix C of the FSA and NGSSS CBT Manuals provides the full text of the Florida Test Security Statute and State Board of Education Rule. Please remember that inappropriate actions by school or district personnel can result in student or classroom invalidations, loss of teaching certification, and/or involvement of law enforcement.34PBTCBTSlide35

Test Security Policies and ProceduresStandards, Guidelines, and Procedures for Test Administration and Test Security available at http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp Adopted by School BoardFlorida Test Security Statute and RuleDocumentationSchool Procedural Checklist (FM-6927)Test Administration and Security AgreementTest Administrator Prohibited Activities AgreementChain of Custody and Security FormsScreencast training on Test Security for school-level training sessions: http://oada.dadeschools.net/Screencasts/TestSecurity/TestSecurity.html

35

PBT

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Test Security Policies and ProceduresExamples of prohibited activities include the following:Reading or viewing the passages or test items before, during, or after testingRevealing the passages or test itemsCopying the passages or test itemsExplaining or reading the passages or test items for studentsChanging or otherwise interfering with student responses to test itemsCopying or reading student responsesCausing achievement of schools to be inaccurately measured or reported36PBTCBTSlide37

Test Security Policies and ProceduresAfter any administration, initial or make-up, secure materials (e.g., passage booklets, test tickets, used worksheets, used work folders) must be returned immediately to the school assessment coordinator and placed in locked storage. No more than three people should have access to the locked storage room. Secure materials must never be left unsecured and must not remain in classrooms or be taken off the school’s campus overnight.Any monitoring software that would allow test content on student computers/devices to be viewed or recorded on another computer or device during testing must be turned off.37PBTCBTSlide38

Test Security Policies and ProceduresTest administrators must not administer tests to their family members. Students related to their assigned test administrator should be reassigned to an alternate test administrator. A student’s parent/guardian should not be present in that student’s testing room.Admission of Students to TestingFor security purposes, photo identification, such as a Florida ID or school ID, must be checked before admitting unfamiliar students to a testing room.38PBTCBTSlide39

Test Security Policies and ProceduresCaveon Data ForensicsThe FDOE uses Caveon Test Security to provide its Caveon Data Forensics™ for all statewide assessments.Caveon analyzes data to identify highly unusual test results for two primary groups: Students with extremely similar test responses; and Schools with improbable levels of similarity, gains and/or erasures. Flagging only the most extreme results. PBTCBTSlide40

Test Security Policies and ProceduresNon-School PersonnelMay assist test administrators during test administrationHowever, they may NOT participate in any of the test administration procedures (e.g., distributing and collecting test materials, providing accommodations)Volunteers (e.g., parents, retired teachers) may be trained as proctors and may perform non-school personnel duties.40School PersonnelMay assist test administrators during test administration Duties may include preparing and distributing materialsProviding accommodationsProctors

PBT

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Test Security Policies and ProceduresProctors Each proctor who monitors a testing room for any length of time must sign a 2017–2018 Test Administration and Security Agreement and the Security Log for that room. These forms are located in Appendix D of the Spring/Summer 2018 FSA and NGSSS CBT Manuals.Refer to the table below for the required number of proctors.* FDOE strongly recommends that a proctor be assigned to rooms with 25 or fewer students whenever possible.41PBTCBTNumber of StudentsProctors Required

1–25

Test Administrator*

26–50

Test Administrator and 1 Proctor

51–75

Test Administrator and 2 ProctorsSlide42

Test Security Policies and ProceduresTest Materials Chain of Custody FormMaintain a Test Materials Chain of Custody Form, Appendix D of the FSA CBT Manuals and on the FSA Portal and PearsonAccess Next, Avocet. Used to track PBT test materials at all times, including:their location, the dates and times they are handled, and the names of the people performing various activities involving the materials. Retain electronic or hard copies of completed forms.42PBTSlide43

Test Security Policies and ProceduresSecurity LogTest administrators are required to maintain an accurate Security Log for each testing room. Anyone who enters a testing room for the purpose of monitoring a test must sign the log for that testing room:test administrators, proctors, and anyone who relieves a test administrator, even for a short break, regardless of how much time he or she spends monitoring a testing room. After testing, copy and file Return originals in the DAC box. 43PBTCBTSlide44

Test Security Policies and ProceduresElectronic Devices and Breaks Determine your school’s policy for the storage of electronic devices (including smart watches) during testing. Direct test administrators on what to do if students have electronic devices in their possession before testing begins.Ensure that test administrators are aware of the policy that students are NOT allowed to access electronic devices at any time during a test session, including breaks. If a student accesses his or her electronic device(s) during testing or a break, his or her test must be invalidated.Ensure that test administrators are aware of how to secure a student’s computer or device during a break. For short breaks (e.g., restroom), it is recommended that a visual block be applied to the student’s computer screen or device. For longer breaks, it is recommended that the student pause or exit the test. Students will have to resumed after the break to continue testing.44PBTCBTSlide45

Test Security Policies and ProceduresTesting Rules AcknowledgmentTest administrators are instructed to contact you if a student does not sign below the Testing Rules Acknowledgment. Determine the appropriate course of action for handling a student who does not affirm the Testing Rules Acknowledgment. Any student who refuses to affirm the Testing Rules Acknowledgment should still be tested, but a record of the student’s refusal should be retained at the school.45PBTCBTSlide46

Test Security Policies and ProceduresSeal Code (FCAT 2.0 Reading Retake)A seal code is a unique four-digit number used to allow students to access Session 2 of the FCAT 2.0 Reading Retake after they have completed Session 1. Seal codes are provided in PearsonAccess Next, and all students in a test session will use the same seal code. Students should not be given seal codes until Session 2/Day 2, when indicated in the Session 2 administration script. Seal codes must be handled securely and must not be used as test group codes.46CBTSlide47

Test Security Policies and ProceduresSecurity NumbersSchools must maintain test security by using the PBT test material security numbers to account for all secure test materials before, during, and after test administration until the time they are returned to the contractor.The test administrator should also maintain a record of the security numbers for all test materials assigned to him or her. If a test administrator receives PBT materials that are not already listed, the security numbers of those materials must be added to this record with the names of the students to whom the test materials are assigned. The security number(s) of the document(s) assigned to and returned by each student should be recorded and verified at the completion of each day of testing.47PBTCBTSlide48

Test Security Policies and ProceduresFSA Security NumbersAll PBT accommodations (regular print, large print, braille, and one-item-per-page) and Reading and Writing Passage Booklets are secure documents and must be protected from loss, theft, or reproduction in any medium. A unique identification number and a barcode are printed on the front cover of all secure documents. The security number on FSA PBT documents consists of the last eight digits of the identification number.48PBTCBTSlide49

Test Security Policies and ProceduresNGSSS Security NumbersAll PBT accommodations (regular print, large print, braille, and one-item-per-page) and Reading Passage Booklets are secure documents and must be protected from loss, theft, or reproduction in any medium. A unique identification number and a barcode are printed on the front cover of all secure documents. The NGSSS security number consists of a nine-digit number followed by a check digit.49PBTSlide50

Test SecurityPolicies and ProceduresTest IrregularitiesTest administrators should report any test irregularities (e.g., disruptive students, loss of Internet connectivity) to the school assessment coordinator immediately. A test irregularity may include testing that is interrupted for an extended period of time due to a local technical malfunction or severe weather.Report to SAET and the FSA Helpdesk (866-815-7246) or Pearson Support (877-847-3043) any technical irregularities not resolved in a timely manner.School assessment coordinators must notify SAET (305-995-7520) of any test irregularities that are reported. 50PBTCBTSlide51

Test SecurityPolicies and ProceduresSecurity BreachesTest administrators should report possible breaches of test security (e.g., secure test content that has been photographed, copied, or otherwise recorded) to the school assessment coordinator immediately.If a security breach is identified, the school assessment coordinator must contact SAET at 305-995-7520. For all security breaches, a written report with supporting documentation must be submitted to SAET within 7 working days. 51PBTCBTSlide52

Test SecurityPolicies and ProceduresInvalidationsThe purpose of invalidation is to identify when the validity of test results has been compromised.Test administrators should discuss any situation involving possible invalidation with the school assessment coordinator, and the situation should be investigated immediately.For assistance identifying circumstances when invalidation is an appropriate course of action, review the guidelines in the Spring/Summer 2018 FSA and NGSSS CBT Manuals.52PBTCBTSlide53

School Assessment CoordinatorResponsibilities Before TestingReceive MaterialsThe Schedule of Activities attached to Weekly Briefing #22313 provides delivery schedule of test materials. Planning sheets, work folders, and worksheets were delivered with test administration manuals. Verify that you have all necessary materials before testing begins.If you need additional planning sheets, work folders, or worksheets, order online under the TDC Documents webpage.Orders submitted before 3:00 pm will be available for pick up in 24 hours; order placed after 3:00 pm will require 48 hours processing. Email will only be sent by TDC when materials are on backorder.Note: Secure materials can only be delivered to or picked up by test administrators immediately before the beginning of each test session. 53PBTCBTSlide54

School Assessment CoordinatorResponsibilities Before TestingReceive MaterialsYou will receive the following materials for this administrations, as applicable:Test administration manualsPlanning sheets (FSA)Work folders (FSA and NGSSS)CBT Worksheets (FSA)Reading Passage BookletsWriting Passage Booklets (FSA)PBT accommodations (regular print, large print, braille, one-item-per-page, as applicable) 54PBTCBTSlide55

School Assessment CoordinatorResponsibilities Before TestingMaterials: FSA Writing Planning SheetsAll students taking ELA Writing will receive Writing Planning Sheets that they may use to take notes and plan their responses. The Testing Rules Acknowledgment is printed on the back of the sheet.Planning sheets are distributed to students at the beginning of the ELA Writing test session. School assessment coordinators and test administrators must ensure that students have enough desk space to use their planning sheets. Used planning sheets are secure materials and must be kept in locked storage and placed in the District Assessment Coordinator (DAC) ONLY boxes.55PBTCBTClick to add textSlide56

School Assessment CoordinatorResponsibilities Before TestingMaterials: Writing and Reading Passage Booklets Accommodation for CBT FSA Writing; FSA Reading and FCAT 2.0 Reading Retake For eligible students with accommodation listed in the IEP or Section 504 PlansStudent record must be marked in TIDE or PearsonAccess with this accommodation prior to testing to ensure that the passages in their CBT test form match the passages in the passage booklet. Regular print (FSA and FCAT 2.0) and large print (FSA) are available. Writing Passage Booklets contain the writing passages but not the writing prompt. The Reading Passage Booklets contain the reading passages but not test items.Students may write in the booklets but will respond to the writing prompt or to test items on the computer or device they are using to take the assessment. 56CBTSlide57

School Assessment CoordinatorResponsibilities Before TestingMaterials: Writing and Reading Passage Booklets Sessions 1 and 2 of the Reading Passage Booklet are sealed separately. Students should break the appropriate seal at the beginning of each session, according to the instructions in the administration script. Reading and Writing Passage Booklets have security numbers that must be used to track test materials before, during, and after testing.Passage Booklets are secure materials and must be stored in a secure location before and after testing. Passage Booklets will be returned in the “Not To Be Scored” white-labeled boxes.Refer to the FSA Paper-Based Materials Return Instructions in the 2017–2018 FSA Accommodations Guide and the NGSSS CBT Manual for instructions on how to return Writing Passage Booklets.57CBTSlide58

School Assessment CoordinatorResponsibilities Before TestingMaterials: CBT WorksheetsCBT Worksheets are one-page letter-sized worksheets. Students may use the front and back of the worksheet to take notes during each session of ELA Reading. The Testing Rules Acknowledgment is printed on the back of the CBT Worksheet.Distribute to students at the beginning of each ELA Reading test session.Ensure that students have enough desk space to use their worksheets.Each student must be given a new worksheet for each ELA Reading test session. OPTIONAL for the FCAT 2.0 Reading Retake, Civics, and US History EOC Assessments.Used worksheets are considered secure materials and must be kept in locked storage and placed in the DAC ONLY boxes.58CBTSlide59

School Assessment CoordinatorResponsibilities Before TestingMaterials: FSA and NGSSS Work FoldersCBT Work Folders are four-page folders that students may use to work the problems. The Testing Rules Acknowledgment is printed on page 2. The last page of the folder (back cover) is printed with graph paper.Distribute to students at the beginning of each Mathematics and Algebra 1, Geometry, and Biology 1 EOC test session.Each student must be given a new work folder for each Mathematics and EOC test session, with the exception of Grades 6–8 FSA Mathematics. Students should use the same work folder for Sessions 2 and 3 of Grades 6–8 FSA Mathematics. Used work folders are secure materials and must be kept in locked storage and placed in the DAC ONLY boxes.59CBTSlide60

School Assessment CoordinatorResponsibilities Before TestingMaterials: FSA Scientific CalculatorsGrades 7 and 8 FSA Mathematics, Algebra 1, and Geometry EOC assessments include a calculator in the Test Delivery System (TDS). The calculator is only available for Sessions 2 and 3 of the Grades 7 and 8 Mathematics and for Session 2 of the EOCs.Handheld calculators may be provided to all students during Session 2 and (if applicable) Session 3 only.Students who will test using paper-based accommodations must be provided handheld FSA Scientific Calculators during the allowed session(s).The Calculator and Reference Sheet Policies for Florida Standards Assessments (FSA) Mathematics Assessments document, available on the FSA Portal, includes a list of required and prohibited calculator functionalities, as well as a list of FDOE-approved calculators for the 2017–2018 school year.Providing a calculator with prohibited functionality or in the wrong test session (Session 1) is cause for test invalidation.60PBTCBTSlide61

School Assessment CoordinatorResponsibilities Before TestingMaterials: Four-Function Calculators (NGSSS)Each school should have an adequate supply of handheld four-function calculators, for all students taking the Biology 1 EOC Assessment.No other calculators may be used.TestNav has a built-in four-function calculator. Students may use the built-in calculator, or they may use a handheld four-function calculator.Students with visual impairments may use the approved large key/large display four-function calculators or approved talking four-function calculators.Students who will test Biology 1 using paper-based accommodations must be provided handheld four-function calculators.61PBTCBTSlide62

School Assessment CoordinatorResponsibilities Before TestingMaterials: FSA Reference SheetsReference sheets are provided for the Grades 4–8 FSA Mathematics and FSA EOC assessments in TDS for CBT. Schools may provide hardcopy reference sheets to students. Schools that provide hardcopy reference sheets must ensure that copies are available for all students taking the test.Any hardcopy reference sheets must be printed or copied from the files found on the FSA Portal. Schools may provide each student with a new copy of the reference sheet for Session 2 on Day 2, or they may return the same hardcopy reference sheet from Session 1 for students to use during Session 2.After students complete the test, test administrators must collect all reference sheets. Used planning sheets are secure materials and must be kept in locked storage and placed in the DAC ONLY boxes.62PBTCBTSlide63

School Assessment CoordinatorResponsibilities Before TestingMaterials: Periodic Table (NGSSS Biology 1 EOC)The Periodic Table of the Elements for the Biology 1 EOC Assessment is provided only in an online format for computer-based testing (students with paper-based accommodations are provided paper copies).The periodic table is displayed in a pop-up window in TestNav. Schools may provide hardcopy periodic table to students. Schools that provide hardcopies must ensure that copies are available for all students taking the test.The periodic table is also provided in Appendix D of the Spring/Summer 2018 NGSSS EOC & Retake Manual.Used periodic tables are secure materials and must be kept in locked storage and placed in the DAC ONLY boxes.63PBTCBTSlide64

School Assessment CoordinatorResponsibilities Before TestingMaterials: Headphones/Earbuds (FSA ELA Reading)Students must have headphones or earbuds for both sessions of ELA Reading. While there are no technical specifications for headphones or earbuds, please check the FSA System Requirements for Online Testing, available on the FSA Portal, for additional guidance. FDOE does not provide headphones or earbuds. Schools may allow students to use their own headphones or earbuds. Headphones or earbuds should be checked to ensure that they work with the computer or device the students will use for the assessment prior to the first day of testing. Plug headphones or earbuds in and adjust system volume prior to launching the secure browser on each day of testing. A sound check is also built in to the assessment, and students are asked to verify that headphones and earbuds are working prior to entering the test.64PBTCBTSlide65

School Assessment CoordinatorResponsibilities Before TestingStudent Demographic InformationPrior to testing, ensure that all students are listed in TIDE and PearsonAccess and all information is correct, including any accommodations students will use for testing. The following student demographic information must be verified before testing: District/school numberEnrolled GradeStudent nameFLEIDBirth DateGenderEthnicityRaceIf demographic information needs to be updated in TIDE or PearsonAccess Next, follow the instructions in the TIDE User Guide and PearsonAccess Next User Guide. 65PBTCBTSlide66

School Assessment CoordinatorResponsibilities Before TestingStudent Demographic InformationThe following categories must also be verified, if applicable:Primary ExceptionalitySection 504Testing Accommodations Listed in IEP or 504 Plan (Required)ESE/504 and ELL Accommodation TypesELLTest IndicatorStudent Enrollment Information (EOC)66PBTCBTSlide67

School Assessment CoordinatorResponsibilities Before TestingManage Student Information For FSA, refer to the TIDE User Guide and for NGSSS, refer to the PearsonAccess Next User Guide for instructions on how to perform the following tasks prior to testing:Adding StudentsAssigning AccommodationsEditing Student Demographic InformationPrinting Test TicketsPrinting PreID Labels (PBT Accommodations)67PBTCBTSlide68

School Assessment CoordinatorResponsibilities Before TestingSpring 2018 FSA Reading, Writing, and MathSP18WR-Homeroom or SP18WRSP18RD-Homeroom or SP18RDSP18MA-Homeroom or SP18MASpring 2018 FSA ELA RetakeSP18WTKSP18RTKSpring 2018 FSA Algebra 1 Retake EOCSP18ALG1RTK-Homeroom or SP18ALG1RTKSpring 2018 FSA EOC SP18ALG1- Homeroom or SP18ALG1SP18GEO-Homeroom or SP18GEO68

PreID information in TIDE is sorted by class code and homeroom for elementary, k-8 centers, and middle schools.

FSA: Manage Class Codes in TIDE

PBT

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School Assessment Coordinator Responsibilities Before TestingNGSSS: Manage Test Sessions in PearsonAccessSessions created through the PreID upload have the following names to identify the tested subject:RR2-NGFCATRD (FCAT 2.0 Reading Retake)BIO-NGBIOLOGY1CIV-NGCIVICSHIS-NGUSHISTORY Class is a required field in PearsonAccess Next. When students are added to PearsonAccess Next manually using the Create/Edit Student task, they are assigned to a class. Use the default class name: FLCLASS Mark a session PREPARED before it is proctor cached and started.69CBTSlide70

School Assessment CoordinatorResponsibilities Before Testing70TEST WAVE 1DATEWAVE 2DATETEST MANAGEMENT IN TIDEFSA ELA Writing, Reading, and MathematicsDecember 1January 19

February 5

FSA ELA

Retake

(Writing and Reading)

January 19

February 5

FSA Algebra

1 (including Algebra 1 Retake) and Geometry EOC

January

26

February 12

FCAT 2.0 Reading Retake

February 23

March 5

NGSSS Biology 1, Civics, US History EOC

March 2

March 19

Important Note

: Eligible students who have PBT accommodations added to their IEP or Section 504 plan after

these cut off dates

will NOT have these materials ordered. Order additional PBT accommodations, via the PBT App on your employee portal.

Preidentification Student Information

PBT

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School Assessment Coordinator Responsibilities Before TestingPrint PreID Student Labels for PBT AccommodationsFSAThe FSA front cover of the test and answer books do NOT contain bubbles to grid demographic information. FSA PreID labels are REQUIRED and must be used. If a PreID label is not available, an On-Demand PreID Label must be printed and applied to the test and answer book. Students must still write in on the book: student name, date of birth, school name, district name, date, and test group code information. Refer to the TIDE User Guide for instructions on generating and printing PreID labels.NGSSSSchools will receive PreID labels for students that were uploaded to PearsonAccess with NGSSS EOC PBT accommodations. PreID labels will not be provided for the FCAT 2.0 Reading Retake.Optional: NGSSS PreID labels can be printed locally via PearsonAccess Next, refer to the PearsonAccess Next User Guide.Important Note: If you do not use a NGSSS PreID label, then you MUST hand-grid the student demographic information on the NGSSS student grid sheet.71PBTSlide72

School Assessment Coordinator Responsibilities Before TestingPrint FSA Test TicketsEach student must have a test ticket to log in to computer-based FSA assessments.Test tickets are generated in TIDE and contain a student’s username, last name, first name, grade, date of birth, FLEID, district, and school. School assessment coordinators print test tickets.Distribute to test administrators on the day of testing. Test tickets are secure materials and must be stored in a secure location before and after testing.72CBTSlide73

School Assessment Coordinator Responsibilities Before TestingPrint NGSSS Student Authorization Tickets Student Authorization Tickets are generated in PearsonAccess Next and contain a student’s last name, first name, date of birth, FLEID, username and password. School assessment coordinators print the Student Authorization Tickets.The test administrator will give each student a ticket only after all students have entered the testing room, and all tickets must be collected before students leave the testing room.73CBTSlide74

School Assessment Coordinator Responsibilities Before TestingRequired Administration InformationCommunicate to test administrators the process for collecting the required administration information, which includes the following:Students assigned to each testing room—provide student names and FLEIDsAttendance information—P=Present, A=Absent, W=Withdrawn, and P/I=Present but InvalidatedGrade levelTest group codeAccommodations provided to studentsAccommodations used by studentsSignatures of test administrator and school assessment coordinatorUnique security numbers of secure documents assigned to each studentDates and times when secure materials (e.g., test and answer books) are received and returned74PBT

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School Assessment Coordinator Responsibilities Before TestingSecurity Checklist/Administration Record (FSA PBT and CBT and NGSSS-PBT)75PBTCBTSlide76

School Assessment CoordinatorResponsibilities Before TestingAdvanced Session Roster for NGSSS CBT TestsAn Advanced Session Roster is a list of all students scheduled in a NGSSS test session.The Session Roster may be used to record required administration information and should be used to confirm students have been assigned the correct form (Main or specific accommodated form). To view an Advanced Session Roster, log in to PearsonAccess Next at http://fl.pearsonaccessnext.com, go to Reports and select Operational Reports, then select Online Testing from the Report Categories and click on Advanced Session Roster.Seal Code for FCAT 2.0 Reading RetakeStudents should not be given seal codes until Session 2/Day 2, when indicated in the Session 2 administration script. 76CBTSlide77

School Assessment CoordinatorResponsibilities Before TestingSeating ChartsTest administrators are required to maintain an accurate seating chart for each group of students in their rooms during testing. Ensure that test administrators record all information and that they create a new seating chart if the seating configuration changes during a test session. Create a new seating chart for make up sessions.77PBTCBTSlide78

School Assessment CoordinatorResponsibilities Before TestingAssign Test Group Code (FSA PBT and NGSSS CBT/PBT)Test group codes are used to identify groups of students tested together and may be needed during investigations after testing to verify whether students were tested in the same room.School assessment coordinators create their own unique four-digit codes to provide to the test administrators.School assessment coordinators must ensure that each test administrator uses one unique four-digit test group code in his or her testing room. Each testing room must use a different test group code.Create new test group codes for make up sessions.78PBTCBTSlide79

School Assessment CoordinatorResponsibilities Before TestingAssign ProctorsAssign proctors to testing rooms according to the guidelines for proctors in the manuals.FDOE strongly recommends that proctors be assigned to rooms with 25 or fewer students whenever possible.Arrange Testing of Special Program StudentsSelected schools will receive an email regarding special programs (e.g., virtual instruction programs, Home Education Programs) to test at your school.DO NOT ENTER SPECIAL PROGRAM STUDENTS IN TIDE OR PEARSONACCESS UNDER YOUR SCHOOL. Their test tickets and PreID labels will be emailed to schools, as applicable.Adhere to the information and instructions found in your training packet. Call SAET at 305-995-7520 if you have questions about testing special program students.79PBTCBTSlide80

School Assessment CoordinatorResponsibilities Before TestingEnsure Implementation of Accommodations Arrangements for implementing accommodations must be made prior to the administration dates. Make sure that test administrators have been properly trained regarding accommodations and have made provisions for the exact accommodations needed for individual students. Verify that all students who will use Passage Booklets for ELA Reading, ELA Writing, or FCAT 2.0 Reading Retake have been correctly assigned that accommodation in TIDE or PearsonAccess Next prior to testing.Verify that all students needing Text-to-speech and/or Masking have the accommodation turned on in TIDE and PearsonAccess Next.If students will receive an oral presentation accommodation for FSA ELA Reading and will not use text-to-speech, ensure that test administrators are familiar with the “Instructions for Oral Presentation Accommodations” section in Appendix A of the Spring/Summer 2018 FSA CBT Manual.For detailed instructions on assigning accommodations, refer to the 2017-18 FSA Accommodations Guide and Florida PearsonAccess Next User Guide.80PBTCBTSlide81

School Assessment CoordinatorResponsibilities Before TestingMeet with Technology CoordinatorIt is important that technology coordinators understand their responsibilities before, during, and after an FSA and NGSSS computer-based test administrations. Review the instructions and information for technology coordinators (located on the FSA Portal and PearsonAccess Next), AND test administration and security policies and procedures included in the manuals.Create a plan for handling technical issues during testing. Technology coordinators are required to sign the 2017–2018 Test Administration and Security Agreement. The technology coordinator should also be involved in all planning meetings to provide input on logistics and resolve any network issues.81CBTSlide82

School Assessment CoordinatorResponsibilities Before TestingPrepare Test Settings, Computers, and DevicesTests should be administered in a room that has comfortable seating, good lighting, and an appropriate temperature. Make sure that testing rooms are adequately ventilated and free of distractions.Sufficient work space should be provided for students to use worksheets, work folders, planning sheets, reference sheets, and passage booklets, periodic tables, and PBT accommodation materials, as applicable. Check the configuration of the testing rooms to make sure you will be able to provide a secure environment during testing. Students must not be able to easily view other students’ test materials or computer/device screens (install visual blocks; e.g., file folders taped to sides). Also, check for and remove all unauthorized visual aids posted in classrooms or affixed to student desks.Before each FSA test session, test administrators should launch the secure browser on each computer or device.82PBTCBTSlide83

School Assessment CoordinatorResponsibilities Before TestingFSA Computer and Device PreparationsThe latest version of the 2017-18 AIR FSA Secure Browser must be installed on all computers or devices that students will use for testing (refer to Weekly Briefing #21564). Information on devices supported for testing are found in 2017-18 System Requirements for Online Testing, also available on the portal. Schools may use secured tablets for testing in Spring 2018, in accordance with District guidelines (refer to Weekly Briefing # 22404).Attachable keyboards are required for test administration, along with headphones for applicable sessions.  All students to be tested on the tablets should complete the practice test on the tablet, to ensure comfort with the device. Mobile technologies (laptops and/or tablets) must be fully charged and activated to allow for installation of updates in advance of the testing window.  In addition, ITS must certify the specific setting, and the appropriate infrastructure trial must be conducted using the devices in place. 83CBTSlide84

School Assessment CoordinatorResponsibilities Before TestingFSA Computer and Device PreparationsRun the FSA Infrastructure Trial on computers and devices that will be used for high-stakes testing prior to a computer-based test administration.The Infrastructure Trial uses mock content that simulates the loading and processing of an operational test administration.Instructions for running this trial can be found in the FSA Infrastructure Trial Guide available on the FSA Portal.School-wide FSA Trial: any day the week February 12-16, 2018 Complete the FSA Infrastructural Trial survey available at (https://www.surveymonkey.com/r/FSA2018) by February 16Please refer to Weekly Briefing # 2230184CBTSlide85

School Assessment CoordinatorResponsibilities Before TestingNGSSS Computer and Device PreparationsIf your school is using the TestNav desktop or mobile app, an updated TestNav app is required for the 2017–2018 school year. The app is available at http://download.testnav.com (see Briefing # 21564)Instructions and information is found in PearsonAccess available at https://support.assessment.pearson.com/display/FL/Florida+InformationThe technology coordinator should also be involved in all planning meetings to provide input on logistics and resolve any network issuesCreate a plan for handling issues during testing85CBTSlide86

School Assessment CoordinatorResponsibilities Before TestingNGSSS Computer and Device PreparationsRun the NGSSS Infrastructure Trial on computers and devices that will be used for high-stakes testing prior to a computer-based test administration.Instructions for running the NGSSS trial can be found in the PA Next TestNav 8 Infrastructure Readiness Guide available at PearsonAccessNext.com. School-wide NGSSS Trial: any day the week March 12-16, 2018 Complete the NGSSS Infrastructural Trial survey available at (https://www.surveymonkey.com/r/FSA2018) by March 16Please refer to Weekly Briefing # 2230186CBTSlide87

School Assessment Coordinator Responsibilities Before TestingPreparation and TrainingCommunicate Testing Policies to Parents/Guardians and StudentsElectronic Devices Policy—If a student is found with an electronic device, his or her test will be invalidated.Testing Rules Acknowledgment—All tests include a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.”Leaving Campus—If students leave campus before completing the test (for lunch, an appointment, illness, etc.), they will not be allowed to complete the test. Working Independently—Students are responsible for doing their own work during the test and for protecting their answers from being seen by others. If students are caught cheating during testing, their tests will be invalidated.Discussing Test Content after Testing—Please make sure that students understand this policy prior to testing, and remind them that discussing the items includes any kind of electronic communication, such as texting, emailing, or posting to blogs or social media websites, etc. Not intended to prevent students from discussing their testing experiences with their parents/families.87PBTCBTSlide88

School Assessment CoordinatorResponsibilities Before TestingPreparation and TrainingTrain all test administrators and proctors, including non-school-based instructors (e.g., itinerant teachers). Train several additional employees to act as alternates. In the absence of sufficiently trained administrators, postpone testing until trained personnel are available. Ensure that all test administrators have active usernames and passwords to log in to TIDE. Test administrators will need to access the TA Interface to administer FSA computer-based tests and access to the Assessment Viewing Application (AVA) to administer ELA Reading paper-based tests. In addition, test administrators should access and become familiar with the Test Administrator User Guide (available on the FSA Portal) prior to testing and have access to it during testing.NGSSS Optional: If you will create TA accounts to resume students in PearsonAccess, ensure the TA has an active username and password to log into PearsonAccess.88PBTCBTSlide89

School Assessment CoordinatorResponsibilities Before TestingPreparation and Training Be aware of the following policies, procedures, and instructions, and emphasize this information during training at your school. Schoolwide decisions:Provide either a short or an extended break between Session 2 and Session 3 of Grade 6 -8 FSA Mathematics. Choose Option A, B, or C to advise students what to do when they have finished testing when administering the FSA ELA Reading, Mathematics, or EOC. (N/A for Writing.) Test Administrators should: Use appropriate scripts, based on your schoolwide decisions above.Refer to the Test Administrator Checklist before, during, and after testing. Read and be familiar with all appropriate sections of the manuals. Know how to create, start, monitor, and close sessions in the TA Interface. 89PBTCBTSlide90

School Assessment CoordinatorResponsibilities Before TestingPreparation and TrainingTest administrators may be able to assist students with errors when logging in but should not try to resolve technical issues during testing. Determine how test administrators can get assistance during testing, if necessary.Ensure test administrators know they must contact you immediately when a test irregularity occurs. In the test administration scripts, test administrators are instructed to contact you in the following circumstances. Provide instructions for how to handle these circumstances:A student has not participated in a practice test session.A student has trouble logging in the first time or is logged out of his or her test more than once. A test administrator does not have a test ticket for a student.90CBTSlide91

School Assessment CoordinatorResponsibilities Before TestingPreparation and Training Also provide instructions for how to handle these circumstances: A First Name, Last Name, or FLEID is not correct (e.g., misspelled) on the test ticket.A student is in the wrong test or the wrong accommodated form.A student refuses to acknowledge the testing rules.A defective Writing or Reading Passage Booklet is discovered.A test administrator is concerned that a student is unable (e.g,. too ill) to begin or finish the test.A disruption occurs (e.g., a technical disruption, power outage, disruptive behavior).For EOC and Retake administrations only, a student has not completed the test at the end of the allotted time and will need additional time to continue working.91CBTSlide92

School Assessment CoordinatorResponsibilities Before TestingFSA Assessment Viewing Application (AVA) for ELA Reading PBT Accommodations (Grades 4-10/Retake) Accommodated practice tests are available in AVA so students and test administrators can become familiar with the site.Operational test content only available during the test administration window.Available in AVA:Audio Passages/animationsASL for audio passages/animationsClosed Captioning for audio passages/animationsTAs must have the AVA User Role assigned in TIDE.An AVA guide is available on the FSA portal to assist test administrators with logging into the site to give students access to audio clips. 92AVA User GuidePBTSlide93

School Assessment CoordinatorResponsibilities Before TestingFSA Test Administrator Certification Course A recommended online training course and additional information document are available for test administrators who will be administering the computer-based FSA.The course and the document are available on the Test Administration page on the FSA portal (https://fsassessments.org/test-administration/ta-certification-course.stml). Test administrators must use the additional information document which includes specifics for the Florida testing program. School assessment coordinators may track completion via TIDE under Manage Users tab.93PBTCBTSlide94

School Assessment CoordinatorResponsibilities Before TestingArrange CBT Practice Tests for FSA and ePATs for NGSSS All students who will participate in a computer-based administration for the first time must participate in a practice test conducted at their school, with the exception of students who have already taken a practice test for a particular grade and subject (Retake or EOC assessments). The practice tests contain sample test items to prepare students for the computer-based assessments and will help familiarize you and your students with the CBT tools, as well as the process for responding to items. Students should practice on the type of computer or device they will use for testing (e.g., PC, tablet, laptop). Students who will test using CBT accommodations (e.g., text-to-speech, masking) must practice using an accommodated practice test.The practice scripts for administering the practice tests are available on the FSA Portal and in PearsonAccessNext.com. Work folders, worksheets, planning sheets, and passage booklets (if applicable) are not provided for practice tests. Instruct students to bring their own scratch paper and pens/pencils.94CBTSlide95

School Assessment CoordinatorResponsibilities Before TestingArrange Test Item Practice Test for FSA All students who have paper-based accommodation are required to participate in a test item practice session.During these practice sessions, test administrators will use a script to walk students through the Directions for Completing the Paper-Based Test Item Practice handout that will familiarize students with the test format and various item types. Directions handouts and scripts for paper-based practice sessions are available on the FSA Portal. Students with a braille or large print accommodation are required to participate in a paper-based practice test using the appropriate practice materials. Please contact Mara Ugando at mugando@dadeschools.net if you need to order braille or large print practice test materials. Students should be encouraged to access the Directions handouts, as well as the full-length paper-based practice tests and answer keys, on the portal to practice on their own.95PBTSlide96

School Assessment CoordinatorResponsibilities During TestingDistribute Test Materials: Each day of testing, you are responsible for providing each test administrator with the following test materials, as applicable:96PBTCBTFSAFSA CBT Test tickets CBT Work folders or WorksheetsWriting Planning sheetsReference Sheets (Grades 4–8 Mathematics and EOC only)Scientific Calculators (Grades 7–8 Sessions 2 and 3 and EOC Session 2 only)PBT Accommodations (regular print, large print, braille, OIPP)Writing or Reading Passage Booklets, as applicableSecurity Checklist/Administration RecordSecurity Log and Seating ChartTest Group Code (PBT)

NGSSSStudent Authorization Tickets

CBT Work folders (Biology)

CBT Worksheets (Optional)

Periodic Tables

Four-Function Calculators (Biology EOC)

PBT Accommodations (regular print, large print, braille, OIPP)

Reading Passage Booklets, as applicable

Advanced Session Roster (CBT) or Security Checklist/Administration Record (PBT)

Security Log and Seating Chart

Test Group Code

Seal Code (FCAT 2.0 Reading Retake-Session 2 only)Slide97

School Assessment CoordinatorResponsibilities During TestingSupervise Test Administration and Maintain Test SecurityProvide test administrators with additional materials during testing, as necessary.Monitor each testing room to ensure that test administration and test security policies and procedures are followed. You and the technology coordinator must be available during testing to answer questions from test administrators and to assist with technical issues. Make sure that Security Logs and seating charts are being completed properly and that all required administration information is being maintained in each testing room.97PBTCBTSlide98

School Assessment CoordinatorResponsibilities During TestingSupervise Test Administration and Maintain Test SecurityIf the Internet connection is interrupted during computer-based testing, students will not be able to continue testing. If the Internet connection is not restored in time for students to complete the test, the test administrator should contact you or the technology coordinator for assistance. Test administrators should contact you or the technology coordinator if an error message appears on a student’s computer screen or device during testing and he or she cannot resolve the issue.If a technical issue interrupts testing and is not able to be resolved quickly, you should contact the FSA Help Desk at 866-815-7246 or Pearson Customer Support at 877-847-3043 and notify SAET at 305-995-7520 immediately.98CBTSlide99

School Assessment CoordinatorResponsibilities During TestingFSA: Submit Re-open a Test Session and Re-open a Test requests in TIDE for students who need to return to an FSA test session after mistakenly submitting it (same day only). Contact SAET at 305-995-7520 or via email for assistance with processing these requests. Which requests to use in different scenarios:Re-Open a Test: re-opens a test that a student mistakenly submitted early. The student’s test must be in Completed, Submitted, or Reported status.Re-open a Test Session: re-opens a test session when a student inadvertently starts an incorrect test session. Requester will indicate which session should be opened. Restart a Test: Allows the student to restart a test from the beginning. This request deletes all student responses. This request can be used if a student begins the incorrect test and that test should not be reported. Must be approved by FDOE. Restore a test that has been Restarted – Allows the student to revert to the original test opportunity from before the test was restarted. Must be approved by FDOE. 99CBTSlide100

School Assessment Coordinator Responsibilities During TestingFSA:In TIDE, monitor student progress and test completion rates for CBT.In TIDE, use Participation Reports to track completion rates and determine which students still need to be tested. Further information on Participation Reports can be found in the TIDE User Guide.NGSSS:Start Test Sessions—A session must be started in PearsonAccess Next before students can begin the test.Monitor Session Status—Keep track of each student’s testing status in PearsonAccess Next.Resume Students’ Tests—Resume tests for students who have exited (intentionally or unintentionally) and will finish later. Undo Test Submission - If a student submits his/her test and needs to return to the test the same day, contact SAET at 305-995-7520. The Proctor Caching computer must be on, and the Proctor Caching software must be active during testing. 100CBTSlide101

School Assessment CoordinatorResponsibilities During TestingSchedule and Supervise Make-Up Test AdministrationsEnsure that all test security and test administration policies and procedures are followed while conducting make-up tests. Be available to assist test administrators as needed during make-up test administrations.For all FSA assessments, sessions must be completed in the designated order. For example, Session 1 must be completed before Session 2. For FSA Math assessments with three sessions, students must complete Session 1 and Session 2 before completing Session 3. Two- or three-session tests must be administered over two days (with Session 1 administered on Day 1 and Sessions 2 and 3 administered on Day 2 for three-session tests). Students with extended time accommodations may test one session per day. Any students absent for a session may not participate in the next session until they have completed the session that they missed.101PBTCBTSlide102

School Assessment CoordinatorResponsibilities After TestingFSA: Update Student Information in TIDE If student information is discovered to be incorrect during testing, update the information in TIDE immediately following test administration. Invalidate tests, if needed. You will need the student’s FLEID number and the reason for invalidation. Refer to the TIDE User Guide. Invalidations must be entered by the last day of the test administration window.FSA and NGSSS: Record AccommodationsEnsure that all accommodations provided to and used by students are recorded on each record of required administration information, as applicable. This documentation may be necessary in the case of investigations regarding possible test irregularities.102PBTCBTSlide103

School Assessment Coordinator Responsibilities After TestingNGSSS: Conduct these activities in PearsonAccess by 4:00 p.m. on the final day of the testing window for FCAT 2.0 Retake: April 6 and for NGSSS EOC: May 18Mark a Student’s Test CompleteIf a student exits and will not resume testing or if a student accidentally exited a test instead of submitting, you must manually mark that student’s test complete.Stop Test SessionsAll students must be in Completed or Marked Complete status and any Ready students must be removed to MANUALLY STOP a test session.Do not stop the test session in PearsonAccess after Session 1 of the FCAT 2.0 Reading Retake.Invalidate Student TestsStudents must be in completed or marked complete status to invalidate a test. Invalidations must be entered by the last day of the test administration window.Update Student InformationYou are allowed to edit demographic fields once a student is in Completed or Marked Complete status. Refer to the list of fields in the PearsonAccess Next User Guide.103CBTSlide104

School Assessment CoordinatorResponsibilities After TestingFollow these steps as you receive materials from test administrators:Verify that all secure materials have been returned. Notify SAET immediately at 305-995-7520 if any secure materials are missing and complete the necessary investigation.Make copies of the following completed documents and file the copies:Chain of Custody formsSchool Procedural ChecklistsTest Administration and Security Agreements and Test Administrator & Prohibited Activities AgreementsSecurity LogsSeating chartsRecords of required administration informationReturn the originals in your District Assessment Coordinator (DAC) ONLY boxes according to the instructions on the “Friendly Reminders”.Verify that PBT Accommodations “To Be Scored” tests have the correct PreID Label attached. Note: For the NGSSS “To Be Scored”, verify a PreID label is attached or that all demographic fields are bubbled correctly.104PBTCBTSlide105

School Assessment CoordinatorResponsibilities After TestingNew at TDC this yearTo optimize pick-up and return of materials to TDC, personalized ID Cards are being provided to all test chairpersons and to primary drop-off designees, as identified by principals.You will need to present your TDC-issued ID Card for all pick ups and returns.Store it in your car, wallet, or attach it to your school IDIf forgotten, please park and enter the facility to have a "paper" card printed before returning materials. Signatures will also be collected.105PBTCBTSlide106

School Assessment CoordinatorResponsibilities After TestingPrepare Materials for ReturnFor detailed instructions on preparing and packaging paper-based accommodations for return, refer to the following:View the Power Point Presentation, "Packing Instructions for FSA, NGSSS and FCAT," available at the TDC Documents web page. FSA Paper-Based Materials Return Instructions, available in Appendix C of the FSA PBT test administration manuals and the 2017-2018 FSA Accommodations Guide NGSSS CBT Retake and EOC ManualUse the appropriate vendor color return labels based on the FSA (DRC) or NGSSS (Pearson) tests being returned.106PBTCBTSlide107

School Assessment CoordinatorResponsibilities After TestingPrepare Materials for ReturnStore test tickets for one calendar school year, and then destroy them securely.File copies of the Test Administration and Security Agreements and Test Administrator Prohibited Activities Agreements along with your school training documents for one calendar school year.Return Secure Reading and Writing Passage Booklets in white-labeled “Not To Be Scored” box(es).Pack the District Assessment Coordinator (DAC) box (along with any other ancillary materials) according to the Friendly Reminders, posted on the TDC Documents page. 107PBTCBTSlide108

TBS Return ScheduleFSA ELA Writing and Writing Retake108TEST MATERIALS*RETURN LABELS“TO BE SCORED” OnlyRETURN DATES“TO BE SCORED” Only(Grades 4-10 & Retake)PBT Accommodations

STRIPED

GREEN

CALIBRATION

OR

GREEN

NON-CALIBRATION

Retake

:

Tuesday or Wednesday, March 6 or 7

Grades 8-10

: Friday or Monday, March 9 or 12

Grades 4-7

:

Friday or Monday, March 9 or 12

Also return “TO BE SCORED” Only:

BLUE

–

large print,

One-item-per-page

and

PINK

-

B

raille materials, if applicable.

Important: Please use appropriate color labels for (FSA) DRC and (NGSSS) Pearson, as applicable.

*

Schools must hand-deliver TO BE SCORED materials to TDC by 2 p.m. daily,

EXCEPTION is on Wednesdays, return by 1 PM.

TDC is at

13135 S.W. 26 Street, Miami, FL 33175

.

Friendly Reminders

Elementary, K-8 Centers, Middle Schools, Senior High Schools and Alternative Centers hand-deliver

“TO BE SCORED”

boxes ONLY :

PBTSlide109

TBS Return Schedule (Makeup Windows)FSA ELA Writing and Writing Retake109TEST MATERIALS*RETURN LABELS“TO BE SCORED” ONLYRETURN DATES“TO BE SCORED” ONLY FSA ELA WRITING

(GRADES 4-7)(Grades 8-10 & Retake)

PBT Accommodations

STRIPED

GREEN

CALIBRATION

OR

GREEN

NON-CALIBRATION

Window 1:

April 9-11

Window 2: (No Retakes)

May 17 or 18

Also return “TO BE SCORED”:

BLUE

–

large print,

One-item-per-page

and

PINK

-

B

raille materials, if applicable.

Important: Please use appropriate color labels for (FSA) DRC and (NGSSS) Pearson, as applicable.

*

Schools must hand-deliver TO BE SCORED materials to TDC by 2 p.m. daily,

EXCEPTION is on Wednesdays, return by 1 PM.

TDC is at

13135 S.W. 26 Street, Miami, FL 33175

.

Friendly Reminders

Elementary, K-8 Centers, Middle Schools, Senior High Schools and Alternative Centers hand-deliver

“TO BE SCORED”

boxes ONLY :

PBTSlide110

TBS Return ScheduleFSA and NGSSS Retakes110RETAKETEST MATERIALS*RETURN LABELS“TO BE SCORED” ONLYRETURN DATES “TO BE SCORED” ONLYFCAT 2.0 ReadingRED

Thursday or Friday, March 22 or 23

FSA ELA Reading

ORANGE

Friday or Monday, April 6 or 9

FSA Algebra 1 EOC

PURPLE

Also return “TO BE SCORED”:

BLUE

–

large print,

One-item-per-page

and

PINK

-

B

raille materials, if applicable.

ADULT CENTERS ONLY:

Hand-deliver Retake District Coordinator Only Box

:

May 23 or 24

Important: Please use appropriate color labels for (FSA) DRC and (NGSSS) Pearson, as applicable.

*PBT Accommodations:

Schools must hand-deliver TO BE SCORED materials to TDC by 2 p.m. daily,

EXCEPTION is on Wednesdays, return by 1 PM.

TDC is at

13135 S.W. 26 Street, Miami, FL 33175

.

Senior HS and Alternative Centers hand-deliver

“TO BE SCORED”

boxes ONLY :

PBT

Friendly RemindersSlide111

TBS Return ScheduleFSA ELA (4-10) and Mathematics (3-8)Friendly RemindersTEST MATERIALS*RETURN LABEL“TO BE SCORED” OnlyRETURN DATES“TO BE SCORED” Only FSA ELA READING GR 3 STRIPED GRAY (calibration)GRAY

(non-calibration)

April

20 or 23

FSA ELA READING GR 4-10

FSA MATHEMATICS GR 3-8

ORANGE

May 8-10

Also return:

BLUE

–

“TO BE SCORED”

large print,

One-item-per-page

and

PINK

-

“

TO BE SCORED”

B

raille materials, if applicable.

Important: Please use appropriate color labels for (FSA) DRC and (NGSSS) Pearson, as applicable.

.

Friendly Reminders

*PBT accommodations:

Schools must hand-deliver TO BE SCORED materials to TDC by 2 p.m. daily,

EXCEPTION is on Wednesdays, return by 1 PM.

TDC is at

13135 S.W. 26 Street, Miami, FL 33175

.

Elementary, K-8 Centers, Middle Schools, Senior High Schools and Alternative Centers hand-deliver “

TO BE SCORED

” boxes ONLY :

PBTSlide112

Return ScheduleFSA and NGSSS EOC Assessments112EOCTEST MATERIALS*RETURN LABELS“TO BE SCORED” OnlyRETURN DATES“TO BE SCORED” OnlyFSA Algebra 1 and Geometry

PURPLE

Tuesday - Thursday, May 8-10

NGSSS Biology

1, Civics, and US History

BROWN

Tuesday - Thursday, May 8-10

Also return Only “TO BE SCORED”:

BLUE

–

large print,

One-item-per-page

and

PINK

–

B

raille materials, if applicable.

ADULT CENTERS ONLY:

Hand-deliver the EOC District Coordinator Only Box

:

May 23 or 24

Important: Please use appropriate color labels for (FSA) DRC and (NGSSS) Pearson, as applicable.

*PBT accommodations:

Schools must hand-deliver TO BE SCORED materials to TDC by 2 p.m. daily,

EXCEPTION is on Wednesdays, return by 1 PM.

TDC is at

13135 S.W. 26 Street, Miami, FL 33175

.

K-8 Centers, Middle Schools, Senior HS and Alternative Centers hand-deliver

“TO BE SCORED”

boxes ONLY:

PBT

Friendly RemindersSlide113

NTBS MATERIAL PICK UP May 21 - 25113Slide114

DAC-AR DOCUMENTSPlace the following materials in the District Assessment Coordinator-Administrative Records Box(es):Original Test Materials Chain of Custody Form (for PBT accommodations) Original School Procedural Checklist (FM-6927) (One per administration)Original Test Administration and Security Agreements and Test Administrator Prohibited Activities AgreementsOriginal records of required administration information, such as Administration Record/Security Checklist Original Advanced Session Rosters (NGSSS CBT tests)Original Security Logs Original Seating Charts

Seal Codes (FCAT 2.0 Retake CBT Only)

Group documentation by type and by test administration and include an Administrative Records Cover Sheet (found on the TDC web page).

Seal the box.

Complete, print and tape a DAC-AR box label to the

side

of the box

114

Friendly Reminders

PBT

CBTSlide115

DAC-AR Box(es) Return Label115PBTCBTSlide116

DAC DOCUMENTSPlace the following materials in the District Assessment Coordinator Box(es):All used planning sheetsAll used work foldersAll used worksheetsAll used reference sheetsAll used periodic tablesSeal the box.Complete, print and tape a DAC box label to the side of the box.

116

Friendly Reminders

PBT

CBTSlide117

DAC Box(es) Return Label117PBTCBTSlide118

NTBS and DAC Box(es)Pick-Up Dates118MATERIALSRETURN LABELPICK UP DATE AT SCHOOLS All “NOT TO BE SCORED” materials (including NOT TO BE SCORED special documents)WHITE “NOT TO BE SCORED”May 21-25DISTRICT ASSESSMENT COORDINATOR ONLY BOXES (DAC) (No Color Return Label) include documentation for:FSA ELA Writing (Grades 4-10 and Retake); FSA ELA Reading (Grades 3-10 and Retake); FSA Mathematics (Grades 3-8); FCAT 2.0 Science (Grades 5 and 8); FCAT 2.0 Reading Retake; FSA Algebra 1 Retake EOC; and FSA and NGSSS EOC Assessments

May 29-June 6

Please note: schools that don’t have materials ready for pick-up must hand- deliver these materials to TDC by 2:00 p.m. no later than

June 6

th

.

Comet Delivery Services will pick- up FSA and NGSSS

“NOT TO BE SCORED”

and

District Assessment Coordinator (DAC) ONLY

boxes:

Friendly Reminders

PBT

CBTSlide119

119Slide120

120Slide121

Technical Support 121FSA Contact FSA Help Desk at:1- 866-815-7246 (Monday–Friday, 7:00 am –8:30 pm ET)fsahelpdesk@air.orgDistrict MSTs will be available to help schools with any hardware/internet issues. 

District technical support is available at:Phone:  305-995-3377

Email:

TestTechSupport@dadeschools.net

NGSSS

Contact Pearson Customer Support at:

1-877-847-3043

(

Monday–Friday, 7:00 am–8:30 pm ET)

Florida@support.pearson.com

CBTSlide122

Contact InformationStudent Assessment and Educational TestingMaria C. Bruguera, Director Email: mbruguera@dadeschools.net Mara Ugando, Staff SpecialistEmail: mugando@dadeschools.netKathy Sierra, Supervisorksierra@dadeschools.netPhone: 305-995-7520Fax: 305-995-7522

122

Test Distribution Center (TDC)

13135 S.W. 26 Street, Miami, FL 33175

Hours: 7:30 a.m. to 4:00 p.m.

Phone: 305-995-3743

Fax : 305-995-3963

Ms. Darma Rodriguez,

Curriculum Support Specialist

darmarodriguez@dadeschools.net

Ms. Maria Vargas,

Administrative Assistant II

mhvargas@dadeschools.net

PBT

CBTSlide123

Thank you for ensuring secure and successful Spring 2018 FSA & NGSSS test administrations!