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Slide1
Clerk AccountingStructure of the Office
Presented by: Stacy Butterfield, CPAClerk of the Circuit Court for Polk County
Slide2Slide3Office Structure
No wrong structure or answer What works for your office
Slide4Financial Functions:
Court sideNon court (Bocc, official records, marriage/passports, tax deeds)How do you staff for the financial functions?Combined or separate departments for financial functions? (Such as payroll, accounts payable, general ledger)
Slide5Questions to consider:
Financial software systemsAre they the same for payroll, general ledger, accounts payable, etc?Human Resources DepartmentDoes the Clerk use Bocc H/R or have their own?PoliciesAre the policies of the Bocc and the Clerk similar or different (pay, travel, benefits, etc.)?Payroll cyclesPhysical locations
Slide6Other Considerations
CombinedConsider allocation methodology for charging costs between court vs non courtSeparateBackup resources
Slide7Combined financial function
ProsPotential efficiencyCross trainingConsConfidentiality/moraleExpertise (CCOC budget process, payroll complexities such as unions)
Slide8Other factors
Competent StaffMinimum requirements for jobEducational requirementsAppropriate degrees and certificationsAccounting/financeCollege degree in field, such as accounting finance and certifications such as CPA, CGFOAInternal AuditCollege degrees and certifications such as CPA,CFE, CIA, CISA, CIG, CIGA, CIGI, CFS
Slide9Thank You!
Clerk
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